John Waugh Client Relationship Manager ITS

Anytime/Anywhere Access Cloud Computing

Cloud Applications Cloud Desktop Cloud Storage

What is

Cloud Computing

• • • • A new, more secure way to store and access your data and files A new means for delivering and accessing applications An entire Windows 7 Desktop Accessible from almost any device, including your personal devices

Cloud Computing

Base Applications Specialized Applications

Accessed through Browser or Mobile Application

Fully functioning Windows 7 Desktop

Accessed through Browser or Mobile Application

80GB of cloud storage

Accessed through OP issued computer, Browser or Mobile Application

Connection Options

UCOP issued computer Personal Computer, Someone else’s computer Tablet or Smart Phone Citrix Receiver. Accessed by icon on your computer Browser: mycloud.ucop.edu

Citrix Receiver (application downloaded from iTunes or Google Play and configured) Uses your computer’s credentials. Doesn’t time out.

Will require re authentication at 60 minutes Will need to reenter password

Accessing Cloud Applications & Cloud Desktop Use your browser to access http://mycloud.ucop.edu

Or use your computer’s Citrix Receiver Login using your network credentials

Cloud Applications

Applications available to you will be presented. Click the + icon to add more apps

Cloud Applications

Based on permissions, particular applications are assigned to you. Not everyone will have access to every application. In the event you need access to a particular application, you’ll be able to request access through the IT Service Hub.

Cloud Desktop

Selecting the Win7 icon initiates a Windows 7 environment

Cloud Desktop

The Windows Cloud Desktop is a fully functioning environment that contains commonly used applications including the Windows Office Suite

• • •

Cloud Storage

A new “P Drive” & a “Cloud- Documents” Library Combined 80GB of storage space Will be accessible by Cloud Applications and through Cloud Desktop.

Your UCOP issued computer will not be backed up

Visible through Cloud Desktop & Cloud Applications. A short cut called “Cloud Documents” can be added to your local machine

Cloud Storage

P Drive can be accessed from your OP issued computer when on network AND via Cloud Desktop or Cloud Applications

Cloud Storage

What are you doing with my files?

Your Computer Files in “My Documents” Cloud Computing

Copied to Cloud- Documents Library

Files on your computer’s desktop Internet Explorer Favorites Files on your P Drive

Copied to Cloud Desktop Copied to Internet Explorer Favorites Copied to your new P Drive, inside of a folder “Old P Drive”

PST Files?

• • • PST files will not be migrated Migrate folders/files from your PST into Online Archive You CAN search through multiple folders in Online Archive in Outlook 2010

What is the Online Archive?

The Online Archive is your personal email archive. Use it to store historical email by moving or copying messages from your primary mailbox to your archive mailbox. The archived messages reside in the cloud, and you can access them from any computer using Outlook or Outlook Web App (OWA).

Your Online Archive is labeled “Archive [email protected]

.” Everyone receives 20GB of storage for their Online Archive.

If your Personal Folders (PST) are greater than 20 GB, you should review your folders and delete files you no longer need before moving them into the Online Archive.

• • • • • • • • • •

Importing PST files into Online Archive

Create a Destination Folder for the PST File you wish to import in your online Archive Select the new folder you created Click the File tab.

Click Open.

Click Import.

In the Import and Export Wizard, click Import from another program or file, and then click Next.

Click Outlook Data File (.pst), and then click Next.

Click Browse, and then choose the file to importClick Next.

– If a password was assigned to the Outlook Data File (.pst), you are prompted to enter the password, and then click OK.

Set the options for importing items. The default settings usually don’t need to be changed.

Click Finish.

Notes

What about using my home computer?

• • • Same process Access mycloud.ucop.edu

Launch Cloud Applications or Cloud Desktop

What about Tablets?

• • • • Can use Apple, Android & Windows Tablets Go to iTunes, Google Play or Windows App store Search & Install the free Citrix Receiver Configure connection

But I’m using a Mac

• • Keep using it!

Can launch non-native applications like Outlook, Project and Visio through Cloud Applications

Are you taking away my laptop/desktop?

• • Not unless your hardware is experiencing problems or is out of warranty Some computers will be replaced with “thin client” devices We will be upgrading Windows XP Machines to Windows 7

What’s a thin client?

• • A thin client is a computer that depends heavily on some other computer (its server) to fulfill its computational roles. It has no hard drive.

Cost-wise, the price per seat of a thin client deployment has dropped to the point where it is more cost-effective than regular PCs.

Devices & Software

Your job function and the way you work will determine the exact configuration of your computing environment, as well as which type of UC owned device you receive.

Office Based Profile

Normally accesses work via the UCOP network

Often Mobile Profile

Often conducts work off site/away from desk

Contractor Profile

Is not a UC employee

UCOP Equipment Non UC Owned Devices Software

Thin client or repurposed desktop/laptop, plus monitor, keyboard and mouse Can use loaner mobile device ( like latop, tablet, Chromebook) for occasional off-site work Can use to access UC data and apps Thin client and mobile device (like a tablet or

Chromebook)

Laptop, plus docking station, monitor, keyboard, and mouse

or

Can use to access UC data and apps Office-based or mobile equipment Departments may require contractors to provide their own equipment.

Can use to access UC data and apps UCOP standard office software suite, including Windows 7 and Office 2010 UCOP standard office software suite, including Windows 7 and Office 2010 UCOP standard office software suite, including Windows 7 and Office 2010

But we use Macs!

The same exception process will remain in place for departments and users who use Macs.

Do I have to use Cloud Computing?

• • • It depends… Use what makes sense for your situation If local device has a natively available application, use it… (MS Office, Fuze, Outlook,Email, Browser-based) If you’re using a thin client… Yes.

• • First Steps – Departmental Meetings with SPOCs – IT Assessment & Scheduling Deployments – Deployments by department begin • • Storage Migration Application Review • Cloud Computing Deployment • Transition from XP to Win7

So what’s going to happen?

• • • • • • Begin migrating PST files to Online Archive ITS will install software to COPY my files (but not your PSTs) to Cloud Storage Sign up for a “Cloud Migration” appointment Next is Cloud Migration Week Verify your data has been migrated. Migrate any remaining PST files to Online Archive Next: New Hardware and O/S upgrades to Windows7: You will either receive a new machine, wiped clean, or your machine will be upgraded and scrubbed

Productivity Suite • Email • • Instant Messaging Web Conferencing • Even more storage – – Cloud-based provider will add additional tools (i.e. Google, Microsoft 365, Box) Timeline: TBD

More information

UCOP > Business Operations > ITS > Initiatives > Anytime/Anywhere Access (UCOP)

We want to hear from you…

http://ucop.edu/information-technology services/initiatives/anytime-anywhere/a3 feedback.html

Anytime/Anywhere Access Cloud Computing

Cloud Applications Cloud Desktop Cloud Storage