Transcript Financial Aid presentation*

Office of Student Financial Aid &
Veterans Affairs
Guide for Faculty
March, 2009
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Financial Aid Quick Info
Lottery Scholarships
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Students must submit a FAFSA every year
Award amounts are $4,000 to $5,500 per year
Renewal eligibility is measured every 24
attempted hours
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2.75 GPA at 24 and 48 hours;
3.0 GPA at 72, 96 and 120; or
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Provisional Status -- 2.75-2.99 cumulative and 3.0
semester. Those in provisional status must enroll full-time.
Students must not change enrollment status
after the census date. Doing so will result in
the permanent loss of the scholarship.
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Lottery Scholarships
What can you do to help?
• Advise lottery recipients to see a lottery or
financial aid counselor before they drop
courses that will change their enrollment
status from full to part-time.
• Use academic alert and encourage
tutoring at the first sign of academic
trouble.
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Financial Aid Quick Info
Scholarship Website
www.apsu.edu/secure/scholarships/
• Prospective and current students may use this website
portal to apply for all scholarships with the exception of:
– Academic awarded by Admissions
– Performance such as music, athletic, art……
• Departments should designate a representative to pull
applicant information from the Website database. We
recommend doing this even if you have a separate
application.
• We have sent detailed instructions to our primary
departmental contacts, as well as to the Academic
Deans. We have a “Scholarship Resource for Staff” link
on our Website with this same information.
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Scholarships
Resources for Staff
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Scholarships
Resources for Staff
• Accessing the Database
– Detailed instructions on how to access applicants who have
applied for your departmental scholarships.
– Direct link to logging into the database
• Award Notification to Financial Aid
– A required form to submit initial awards, deletions or changes
has been developed. This will provide both the department and
financial aid with a cumulative list and accurate account
information.
– We anticipate this process to improve our efficiency and the
recordkeeping of both the department and the financial aid
office.
• Supervisory Responsibilities
– Information provided to assist those who supervise scholarship
recipients who have a work requirement. (Link currently under
revision)
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Scholarships
What can you do to help?
• Ensure your departmental representative(s):
– Regularly check the scholarship applicant database
during awarding periods
– Understand the supervisory responsibilities for
scholarship students with a work requirement
• Avoid using a separate scholarship application, if
possible
• Check the Website for accuracy
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Financial Aid Quick Info
Teacher Education Assistance for
College and Higher Education Grant
(TEACH)
• For students who intend to teach in public or
private elementary or secondary school serving
students from low-income families.
• All public schools in Montgomery County qualify.
A link of eligible schools, nationwide, is on our
Website.
• Award amount is $4,000 per year.
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Financial Aid Quick Info
TEACH Eligibility Requirements
• U.S. Citizen
• Sign annual agreement to serve as a full-time
teacher in a low-income school for at least four
academic years
• Maintain 3.25 GPA
• Major in high need field such as foreign
language, math, reading specialist, science,
special education. Eligibility for elementary ed
majors is for special education only.
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Financial Aid Quick Info
TEACH – Caution!
• TEACH grant recipients who do not fulfill
the requirements of the grant will be
required to repay the grant in the form of a
Federal Direct Loan with interest charged
from the date of each TEACH grant
disbursement.
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Financial Aid Quick Info
What you need to know!
• Enrollment Status
– Students should consult with a financial aid counselor
before dropping courses resulting in a change in
enrollment status.
– Students may be billed for a financial aid
overpayment if they change enrollment status during
an unauthorized period.
• Course Repeats or Unnecessary Courses
– May result in increased loan indebtedness for the
student.
– May result in an attempted hour level too high to be
eligible for financial aid.
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Financial Aid Quick Info
What you need to know!
• Graduate Students
– Undergraduate courses do not apply towards
enrolled hours required for financial aid
unless the professor provides documentation
the course is a required pre-requisite.
– We do not recommend substituting an
undergraduate level course for a graduate
level course in order to save the student
money. This may result in a billing or
ineligibility for financial aid.
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Financial Aid Quick Info
Satisfactory Academic Progress
(SAP)
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Financial aid recipients are required to make satisfactory academic progress in
order to remain eligible to receive financial aid.
Qualitative and quantitative measures are required. For example:
QUALITATIVE
– • Has a cumulative GPA of less than 1.5 for 0-29 attempted hrs
– • Has a cumulative GPA of less than 1.8 for 30-45 attempted hrs
– • Has a cumulative GPA of less than 1.9 for 46-59 attempted hrs
– • Has a cumulative GPA of less than 2.0 for 60 or more attempted hrs
– • • Has a cumulative GPA of less than 3.0 if pursuing a Graduate Degree
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QUANTITATIVE
– • Has attempted 36 or more hours if classified as Freshman
– • Has attempted 90 or more hours if classified as Sophomore
– • Has attempted 144 or more hours if classified as Junior
– • Has attempted 180 or more hours if classified as Senior
– • Has attempted 54 or more hours if classified as Graduate
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Financial Aid Quick Info
(SAP)
• SAP is measured three times per year.
• A status of warning and probation are given
before students are determined ineligible for
financial aid.
• Ineligible students may appeal; however,
documented extenuating circumstances must
exist. A maximum of two appeals is allowed.
• Students may regain eligibility for financial aid
once academics improve within required
guidelines previously outlined.
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Financial Aid Quick Info
Books – New Initiative!
• AP Bookstore Debit Program
– Financial Aid students with a credit balance may
charge their books at the bookstore.
• AP Bookstore Scholarship Program
– The bookstore has provided limited funds to our
office to assist students with books.
– These funds are used, at the discretion of the
director, for students who have an extenuating
circumstance(s).
– Students who have received a financial aid refund
are not eligible.
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Veterans Affairs Quick Info
• VA students are only paid for courses required
for degree.
• Program of Study is required for all VA students.
• Change of major must be reported to VA Office.
Not doing so will result in loss of benefits.
• Withdrawing from course(s) may result in
student billing from VA.
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What can we do to help you?
• Email any suggestions to:
[email protected] or [email protected]
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Financial Aid and VA Staff
Ellington, Room 216
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Donna Price, Director (7410)
Mary Cochran, Assoc. Director (7957)
Wanda Welker, Assistant Director (6282)
Sherri Devers, Scholarship Coordinator (7035)
Jill Tyus-Coates, Manager/Counselor (6170)
Rakida Sims, Financial Aid Counselor (7397)
Elizabeth Stonerock, VA Counselor (7956)
Amanda Keller, VA Counselor (1438)
Jennifer Ellis, Lottery (7963)
Rebecca Yeatts, Lottery (6125)
A full listing of our staff is available on the APSU Directory under
Student Financial Aid
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