Transcript Executive Secretary

July 2013
doc.: IEEE 802-EC-13/0033r0
ExSec Agenda Items
July 2013 Plenary
Date: 2013-07-15
Authors:
Name
Jon Rosdahl
Submission
Affiliations
Address
Phone
email
CSR
Technologies
Inc.
10871 N 5750 W
Highland, UT, 84003
801-492-4023
[email protected]
Slide 1
Jon Rosdahl, CSR
July 2013
doc.: IEEE 802-EC-13/0033r0
Abstract
Agenda Items from the IEEE 802 Executive Secretary for
the IEEE 802 March 2013 Plenary
Monday:
5.15 II Future venue contract status & Vendor Contract Renewal Statu s
5.16 II Geneva 2013 Expectation
Friday:
4.02 MI Future Venues
9.03 II Executive Secretary report
9.xx II Call for Tutorials: November
9.xx II EC Interim Telecon: Oct 1. 2013 13:00 EDT
Submission
Slide 2
Jon Rosdahl, CSR
July 2013
doc.: IEEE 802-EC-13/0033r0
Monday Agenda Items
5.15 II Future venue contract status & Vendor Contract
Renewal Status
5.16 II Geneva 2013 Expectation
Submission
Slide 3
Jon Rosdahl, CSR
July 2013
doc.: IEEE 802-EC-13/0033r0
5.17 II Future venue contract status &
Vendor Contract Renewal Status
Future Venues
See doc: 802-EC-12/0040r4
https://mentor.ieee.org/802-ec/dcn/12/ec-12-0040-0400EC-802-plenary-future-venue-contract-status.xlsx
1. IETF Joint Meetings
2. OFC Meeting Dates
3. Non-North American Venues –Priorities Set from
March
4. Vendor Contract Status
Submission
Slide 4
Jon Rosdahl, CSR
July 2013
doc.: IEEE 802-EC-13/0033r0
IETF Joint Meetings
From the Discussion at the Joint IETF-IEEE meeting:
1. How often to meet face-to-face?
Once a year? Once every other year?
2014 not any clear choice as both groups are firm on
locations – no automatic choice
2015 – IETF is going to Dallas in March –
IEEE is going to Dallas in Nov -The possibility move to March, and have back to back
meeting in Dallas....?
Did not seem possible as IETF is meeting later in the
month.
Instead we need to pick a date to have leadership meet.
Submission
Slide 5
Jon Rosdahl, CSR
March 2013
doc.: IEEE 802-EC-13/0033r0
Non-North American Venues
Priorities from March:
2015 March – Barcelona/Rome/Berlin
2016 March -- Macau/Shanghai/Yokahoma
2017 July – Copenhagen/Gothenberg/Vienna
2017 March – New Orleans / Florida
Even Years – Target Asia/Pacific
Odd Years – Target Europe
EC Session to discuss Future Venue details:
Tues 9-10am (CICG) or 6-7pm (ITU) –
Submission
Slide 6
Jon Rosdahl, CSR
July 2013
doc.: IEEE 802-EC-13/0033r0
Status of Vendor Contracts
Network Services
Contract started: April 2012
Contract expires: March 2015
Meeting Services
Contract started: Nov 2008 (one extension)
Contract expires: July 2014
Plan for RFP process Nov 2013 to March 2014
Meeting Manager
No further effort – Proposal to remove from OM
Submission
Slide 7
Jon Rosdahl, CSR
July 2013
doc.: IEEE 802-EC-13/0033r0
5.18 II Geneva 2013 Expectation
What to expect?
Mainly it will be the same as any other Plenary
What is Different?
1.
2.
3.
4.
5.
6.
7.
Submission
No common hotel
Meeting rooms are in more than one building
Breaks on own – cafeteria are located in each building
Some rooms are not available in the evening
Some room configurations will be different (open square)
No organized Social
Opening Plenary – 11-12am
Slide 8
Jon Rosdahl, CSR
July 2013
doc.: IEEE 802-EC-13/0033r0
Geneva Expectations (cont)
Monday, Tuesday, Wednesday and Thursday :
Meetings in CICG and CCV must end before 6:30pm
(18:30)
Please leave buildings promptly.
*All Evening Meetings (PM3) after 6pm must be held in ITU.
Note: that Power to ITU meeting rooms will be out from
9pm Tues until 6am Wed.
Friday :
*All Meetings are to be held in ITU.
Submission
Slide 9
Jon Rosdahl, CSR
July 2013
doc.: IEEE 802-EC-13/0033r0
Geneva Expectations (cont)
Other Meeting items:
1. Opening Plenary Meeting ‐ Monday 11:00-12:00‐‐
Welcome to Geneva and give ITU chance to address
Participants.
802 EC officers at head table – WG Chairs in 2nd row
2. Tutorials ‐ Monday ‐‐ ITU Popov Room.
Submission
Slide 10
Jon Rosdahl, CSR
July 2013
doc.: IEEE 802-EC-13/0033r0
Friday Agenda Items
4.02 MI Future Venues
9.03 II Executive Secretary report
9.xx II Call for Tutorials: November
9.xx II EC Interim Telecon: Oct 1. 2013 13:00 EDT
Submission
Slide 11
Jon Rosdahl, CSR
July 2013
doc.: IEEE 802-EC-13/0033r0
4.02 MI Future Venues
1. Motion to approve Site visit for Barcelona
2. Motion to approve Site Visit for Beijing
Submission
Slide 12
Jon Rosdahl, CSR
July 2013
doc.: IEEE 802-EC-13/0033r0
9.03 II Executive secretary report
LMSC 802 – P&P list of major duties:
1.
2.
3.
4.
Oversee Venue selection –
Present summaries of venue options.
Oversee activities related to facilities and services
Carry out Duties of Treasurer if Treasurer unavailable
Chairs Guideline list of major duties:
1) 802 Meetings: Efficiency Improvement
2) 802 Plenary Sessions: Facilities and Services
3) IEEE 802 Registration Database
4) Assist IEEE 802 Treasurer
Submission
Slide 13
Jon Rosdahl, CSR
July 2013
doc.: IEEE 802-EC-13/0033r0
9.xx Call for Tutorials for the Nov 2013
Plenary in Dallas, Texas
Tutorial Request form:
http://www.ieee802.org/802_tutorials/802_Tutorial_Re
quest_Form.doc
As a reminder please refer to Chair's Guidelines section
2.5 Tutorials for the logistics for participating in
sponsoring/presenting a Tutorial.
All requests for Tutorials must be made by Sept 27th 2013.
Submission
Slide 14
Jon Rosdahl, CSR
July 2013
doc.: IEEE 802-EC-13/0033r0
9.xx -- 1 Oct 2013 Interim Telecon Agenda for Interim EC meeting
– Tuesday 01 OCT 2013 1-3PM ET
Initial Draft Agenda
– 1. Welcome/Intro/Approve Agenda
- Nikolich
5 min
– 2. Report:
– 3. Report: July EC Action Item Summary
- D’Ambrosia
– 4. Discussion: EC Leadership workshop action item review – ????
– 5. Report: March 2013 Beijing Meeting Plan Status
2 min
15 min
- Rosdahl
3 min
– 6. Motion: Confirm approval of March 2016 venue contract - Rosdahl
8 min
– 7. Discussion: Ethernet 40th Anniversary Celebration
- D’Ambrosia
15 mim
Per Chairs Guideline – Confirm during the Closing EC Plenary.
Submission
Slide 15
Jon Rosdahl, CSR
July 2013
doc.: IEEE 802-EC-13/0033r0
References
Future Venue Contract status:
https://mentor.ieee.org/802-ec/dcn/12/ec-12-0040-0400EC-802-plenary-future-venue-contract-status.xlsx
Submission
Slide 16
Jon Rosdahl, CSR