Transcript Executive Secretary

July 2012
doc.: IEEE 802 EC-12/00039r2
Executive Secretary Agenda Items
July 2012
Date: 2012-07-16
Authors:
Name
Affiliations
Address
Jon Rosdahl
CSR
10871 N 5750 W
801-492-4023
Highland, UT 84003
Submission
Slide 1
Phone
email
[email protected]
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
Abstract
Executive Secretary had the following EC Agenda Items:
M5.12: Workshop Status Update
M5.16: Future Venue Contract Status
M5.17: Geneva 2013 Expectation
M5.19: Reflector Configuration
M5.20: Host Guidelines Status Update
M5.27: 802 e-Tools Status Update
F4.02: IEEE 802 EC Interim Teleconference, 9 Oct
F4.06: Future Venues
F4.07: Sponsor Solicitation
Submission
Slide 2
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
Monday EC Agenda
Submission
Slide 3
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
M5.12: Workshop Status Update
• During the IEEE 802 EC June Conference call, we
closed or removed all remaining action items.
• Note final status documented in 802 EC-12/3r6.
– https://mentor.ieee.org/802-ec/dcn/12/ec-12-0003-06-00ECnovember-2011-ec-workshop-action-items.xlsx
• Note that Tab WS11-2 was moved to new document:
– 802 Plenary Future Venue Contract Status
• Request for Consent Agenda
Submission
Slide 4
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
M5.16: Future Venue Contract Status
• Identified in Workshop spreadsheet 802 EC-12/3r6:
– See Tab WS11-2
• Slots currently Open at
– 2015 – March (Tentative Singapore)
– 2017 – March and Nov
– 2018 – March and Nov
• Currently all contracts turned into IEEE
– PO/Contract Number identified for all executed contracts
• Now in 802 EC-12/40r0
• Plan to move March 2014 Atlanta
– – looking for possible replacement.
Submission
Slide 5
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
Motion to Affirm Future Venues
• Motion to affirm the approval of the following Venue
locations:
–
–
–
–
–
–
–
2012 Nov – San Antonio, Texas
2013 March – Orlando, Florida
2013 Nov – Dallas, Texas
2014 July – San Diego, California
2014 Nov – San Antonio Texas
2015 March – Singapore
2015 Nov – Dallas, Texas
• Moved: Jon Rosdahl
•
Submission
2nd: Bob Heile
Slide 6
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
M5.17: Geneva 2013 Expectation
• Still working on MOU
– Sent MOU, they are expected to return last week.
• Site Visit scheduled for Sept 25-26, 2012
• Initial budget Projection (US$50,596.25)
– Budget included a possible Social at $75 per person
•
•
•
•
At $75 per person estimate cost = $52,875
If Social would cost more, then will not hold
We may choose not to hold in any case.
Do we want a Social?
– Possible savings if we can reduce # buildings used
• Will apply this week’s meeting requests with Geneva site to check fit
Submission
Slide 7
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
Geneva 2013 Expectations – (cont)
• No General Hotel Block – List of Hotels on ITU List
• Do we want EC Room Block?
– EC stay at same hotel?
• Draft Budget next slide –
• Possible choices:
– No evening meetings
– No F&B
– No Social
• Possible budget could reduce reserves:
– Up to $300,000 may be needed for meeting
Strawpoll from Monday EC :
Do we want an EC Rom Block: 1 Yes, 13 No
Shall we have a social: 8 Yes, 7 No
Submission
Slide 8
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
Geneva Draft-2 Budget:
•
•
•
•
•
•
•
•
•
•
•
•
•
Income:
Shipping
Extra Security
Get 802
Misc onsite
CCV Facility
CICG Facility
ITU Facility
Network
Mtg Planner fee
Financial Fees
Social
Total expenses
Submission
$315,750 – 705 attendance estimate
$ 12,500
$ 9,000
$ 52,875
$ 10,000
$ 39,965
$ 9,115
$ 3,300
$ 27,000
$104,400
$ 20,366
$52,875
$366,346
NET: $50,596.25
Slide 9
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
M5.19: Reflector Configuration
• Updated to current syntax
• Change new default to receive copy own message
• Change list to allow HTML links
• Would like to reduce Attachment size to 3m
• Would like to change to 10 errors in 10 days to autopurge from list.
– Currently it is set at 25 in 100 days
Submission
Slide 10
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
Stds-802-SEC-ListServ properties and owners
•
*
* ***** IEEE 802 Executive Committee List *****
* ListServ Configuration File for stds-802-sec
*
* .HH ON
*
* Misc-Options= IETFHDR_SUBJECT_TAG
* Daily-Threshold= 150
* Language= english,NOHTML
* Attachments= Yes
* Ack= Yes
* Sizelim= 5000K
* Notebook= No
* Owner=
[email protected],[email protected],Quiet:
* Owner= [email protected]
* Send= Private
* Subject-Tag= "802SEC"
* Subscription= By_Owner,Confirm
* Review= Owner
* LoopCheck= Full,Spam-Delay(10)
* Auto-Delete= Yes,Semi-Auto,Delay(25),Max(100)
* Safe= Yes
* X-Tags= Yes
* Confidential= Yes
* Change-Log= Yes,Yearly
* Filter= Also
* Reply-to= Sender,Respect
* Validate= Yes
* Default-Options= NOACK,NOREPRO,IETFHDR
* Digest= No
* Sender= List
*
* .HH OFF
Submission
•
Slide 11
*** IEEE stds-802-11 List ***
* ListServ Configuration File for stds-802-11
*
* .HH ON
*
* Sub-Lists= stds-802-11-ro
* Sizelim= 1M
* Change-Log= Yes,Yearly
* Daily-Threshold= 150,20
* Notify= No
* Attachments= All
* Notebook= No
* Owner=
[email protected],Quiet:,[email protected]
* Owner= [email protected]
* Send= Private
* Subscription= By_Owner
* Review= Owner
* LoopCheck= Full,Spam-Delay(5)
* Auto-Delete= Yes,Full-Auto,Delay(5),Max(5),Probe(30)
* Safe= Yes
* X-Tags= Yes
* Confidential= Yes
* Filter= also
* Reply-to= Sender,Respect
* Validate= Yes,Confirm
* Default-Options= REPRO,NOACK,SUBJECTHDR
* Digest= No
* .HH OFF
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
Warnings from old configuration
•
The following problems have been detected in the list header:
* Language= ENGLISH,...
Warning: There is no message template file by that name. This option will
have
no effect until a message template file is installed by the LISTSERV
administrator.
* Language= ...,NOHTML
Warning: The NOHTML option is deprecated and may be removed in a
future
version. Please use Misc-Options= DISCARD_HTML instead.
Please refer to the list keyword documentation (available via the INFO
KEYWORDS command) for more information about keyword syntax.
Submission
Slide 12
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
Compare old vs new Config
•
* ***** IEEE 802 Executive Committee List *****
* ListServ Configuration File for stds-802-sec
*
* .HH ON
*
* Misc-Options= IETFHDR_SUBJECT_TAG
* Daily-Threshold= 150
* Language= english,NOHTML
* Attachments= Yes
* Ack= Yes
* Sizelim= 5000K
* Notebook= No
* Owner=
[email protected],[email protected],Quiet:
* Owner= [email protected]
* Send= Private
* Subject-Tag= "802SEC"
* Subscription= By_Owner,Confirm
* Review= Owner
* LoopCheck= Full,Spam-Delay(10)
* Auto-Delete= Yes,Semi-Auto,Delay(25),Max(100)
* Safe= Yes
* X-Tags= Yes
* Confidential= Yes
* Change-Log= Yes,Yearly
* Filter= Also
* Reply-to= Sender,Respect
* Validate= Yes
* Default-Options= NOACK,NOREPRO,IETFHDR
* Digest= No
* Sender= List
*
* .HH OFF
Submission
•
Slide 13
* ***** IEEE 802 Executive Committee List *****
* ListServ Configuration File for stds-802-sec
*
* .HH ON
*
* Misc-Options= IETFHDR_SUBJECT_TAG
* Ack= Yes
* Sender= List
* Subject-Tag= "802SEC"
* Sizelim= 5M
* Change-Log= Yes,Yearly
* Daily-Threshold= 150,20
* Notify= No
* Attachments= All
* Notebook= No
* Owner=
[email protected],[email protected],Quiet:
* Owner= [email protected]
* Send= Private
* Subscription= By_Owner,Confirm
* Review= Owner
* LoopCheck= Spam-Delay(10)
* Auto-Delete= Yes,Full-Auto,Delay(25),Max(100),Probe(30)
* Safe= Yes
* X-Tags= Yes
* Confidential= Yes
* Filter= Also
* Reply-to= Sender,Respect
* Validate= Yes,Confirm
* Default-Options= REPRO,NOACK,SUBJECTHDR
* Digest= No
* .HH OFF
*
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
M5.20: Host Guidelines Status Update
•
•
•
•
Discussion on how to proceed.
Bob H. prepared document to start
Lisa working on updating
Present to EC for Friday’s Closing Mtg.
Submission
Slide 14
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
M5.27: 802 e-Tools Status Update
• Kristine –
• Report: https://mentor.ieee.org/802-ec/dcn/12/ec-12-003200-00SA-july-2012-plenary-etools-update.pdf
Submission
Slide 15
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
Friday, Closing EC Meeting
July 20, 2012
ExSec Agenda Items
Submission
Slide 16
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
F4.02 - IEEE 802 EC Interim
Teleconference
• 802 EC Interim Conference calls are 1-3PM ET
on the first Tuesday of FEB, JUN and OCT.
– During the Monday EC Meeting, it was announced that we are
changing the Oct 2012 call to 9 Oct.
• Call Schedule:
– 2012: 02FEB, 05JUN, 09OCT
2013: 05FEB, 04JUN, 01OCT
2014: 04FEB, 03JUN, 07OCT
Submission
Slide 17
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
802 EC Interim Teleconference:
Oct 9, 2012 1-3PM ET
• Draft Agenda:
–
–
–
–
–
–
–
Welcome/Intro/Approve Agenda
Report: Single Sales Channel Update
Report:
Report:
DT: Agenda topics for 802 EC 2012 Workshop Report: July 2012 San Antonio Meeting Plans
Report: July 2013 Geneva Meeting Plan Status
– AOB
Submission
- Nikolich 4 min
- Nikolich 3 min
15 min
- Rosdahl 3 min
- Rosdahl 4 min
91 min
Slide 18
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
4.06 - Future Venue Session Report
• Met on Wed 12-1pm
• Future Venues are listed in doc:802 EC-12/0040
• Requirement for one Plenary to be NonNA/NonUS:
– Target moving Atlanta from March 2014 to a proposed EC Interim
January 2015 to open a slot for a NonNA/NonUS venue. (need EC
motion)
– Target moving San Antonio from Nov 2016 to a proposed EC
Interim Either Sept 2016 or Jan 2017 to open a slot for a
NonNA/NonUS venue. (need EC motion)
– Currently we have 2013, 2015 affirmed by EC motion
• RFP to be sent out for NonNA/NonUS Venue selection:
– March 2014, Nov 2016, March/Nov 2017, March/Nov 2018
• Contracts for Waikoloa, Hawaii
– July 2015
Submission
Slide 19
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
Motion to Authorize an EC Sponsored
Interim for January 2015
• Motion to sponsor an Interim Meeting January 2015 in
Atlanta for the express purpose to move the March
2014 Atlanta venue existing contract to January 2015.
• Moved: Jon Rosdahl 2nd: Bruce Kraemer
•
• Note that this will provide a date for a NonNA/NonUS
venue in 2014.
Submission
Slide 20
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
Motion to Authorize an EC Sponsored
Interim for Sept 2016 or January 2017
• Motion to sponsor an Interim Meeting Sept. 2016 or
January 2017 in San Antonio for the express purpose to
move the November 2016 San Antonio venue existing
contract to Sept. 2016 or January 2017.
• Moved: Jon Rosdahl 2nd: Bruce Kraemer
•
• Note that this will provide a date for a NonNA/NonUS
venue in 2016.
Submission
Slide 21
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
Motion to Affirm Future Venues(2)
• Motion to affirm the approval of the following Venue
locations:
– 2016 July – San Diego, California
– 2018 July – San Diego, California
• Moved: Jon Rosdahl
•
Submission
2nd: Bruce Kraemer
Slide 22
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
Motion to Affirm Future Venues(3)
• Motion to affirm the approval of the following Venue
locations:
– 2015 July – Waikoloa, Kona, HI
• Moved: Jon Rosdahl
Submission
2nd: Bruce Kraemer
Slide 23
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
4.07 - Solicitation for Sponsorship
• Meetings in nonNA/nonUS are currently most costly
than meetings that are in NA/US.
• We have done some research into finding locations in
various locations around the world in an effort to
follow the requirements, but in order to comply with
the rules, we will need to do one of two things….
– 1. Increase the Meeting fees for all meetings
– 2. Find Sponsors to reduce the cost for the nonNA/nonUS
meetings.
Submission
Slide 24
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
Meeting Space Cost comparisons
• Here are some points of reference on various
venue costs EU and Asia for which we are not
likely to get any sponsorship.
– With no sponsorship and an attendance of 300,
– Registration fees would be roughly:
•
•
•
•
Submission
$400 higher for Berlin (~$1000 total)
$500 higher for Prague (~$1100 total)
$300 higher for Seoul (~$900 total)
$200 higher for Jeju (~$800 total)
Slide 25
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
How can you help?
Submission
Slide 26
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
4.07 Plenary Session Sponsor Solicitation
• See document:
• ec-12-0046-00-00EC-Plenary Sponsor Invitation Letter
• https://mentor.ieee.org/802-ec/dcn/12/ec-12-0046-0000EC-plenary-sponsor-invitation-letter.pdf
•
Submission
Slide 27
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
4.08 Nov 2012 EC Workshop
• EC Workshop: Nov 17, 2012
– Length: Dinner on Friday night, work Saturday 8am-5pm
– Remember to register through the workshop, then adjustment for
workshop to be made for Friday and Saturday night stays.
• Workshop Leader: Roger Marks
– Action Tracker to be named later
• Agenda to be announced at Interim Call
• Expectation is no treasury impact for workshop
Submission
Slide 28
Jon Rosdahl, CSR
March 2012
doc.: IEEE 802 EC-12/00039r2
9:03 Executive Secretary Report
• Workshop Action items:
– Help with new trackers and pushers
• July 2013 Geneva Plenary: Responsible for MOU
• Future Venues:
– Work with Meeting Planner to find non-NA/Non-US Venues (At
least one per year for 2016, 2017, 2018).
– Move a Venue in 2014 and 2016 to make space for non-NA/NonUS venue. (EC to host an Interim to make it available).
• Follow-up on IEEE Tools: - Tickets are tracking etc.
• Follow-up on Contract completeness:
– tracking and pushing to get through the process.
– Meeting on Aug 30 with the IEEE Procurement office.
Submission
Slide 29
Jon Rosdahl, CSR
July 2012
doc.: IEEE 802 EC-12/00039r2
References
• 802 Plenary Future Venue Contract Status:
– https://mentor.ieee.org/802-ec/dcn/12/ec-12-0040-00-00EC-802plenary-future-venue-contract-status.xlsx
• November 2011 EC Workshop Action Items:
– https://mentor.ieee.org/802-ec/dcn/12/ec-12-0003-06-00ECnovember-2011-ec-workshop-action-items.xlsx
• Solicitation Letter:
– https://mentor.ieee.org/802-ec/dcn/12/ec-12-0046-00-00ECplenary-sponsor-invitation-letter.pdf
Submission
Slide 30
Jon Rosdahl, CSR