Transcript ACA Rollout for University Budget Officers and HR Facilitators022515.pptx

ACA Roll Out for University
Budget Officers & HR
Facilitators
February 25, 2015
Today’s Agenda
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Review Implementation Timeline
Define Affordable Care Act (ACA) Eligibility
Discuss Eligibility Scenarios
Discuss the Need for Data Clean-up
Discuss Issue Related to Temporary
Faculty
• Discuss Budget Impact
• Next Steps
ACA Implementation Schedule
February 25, 2014
ACA Compliance
decision points
to EVPFA with
Committee
recommendations
Begin data
clean-up
Initial
Measurement
Period Report
(4/1/14-3/31/15)
Plan/Program Development
University Survey
Results Reviewed
February
Call special
University Budget
Officers meeting to
review ACA
requirements
Implementation
Committee begins
meeting weekly
Multiple town hall
meetings for eligible
employees
Communicate ACA
Benefit during
Open Enrollment
Identify High Level
Decision Points
January
Send letters to
employees regarding
enrollment
March
Ongoing
meetings with
University
Budget Officers
and HR
facilitators
April
Public Vetting
May
Send departmental
list of ACA eligible
employees
Departments adjust
FTE based on actual
hours
FTE change
communicated to
employees
June
Implementation
July 1
Who Gets What Benefits?
ACA Benefit
REGULAR
FT (.75 - 1.0
FTE) + WEPP
*Single
Assignment
.75 - 1.0 FTE
Temporary Single
Assignment or
“.75+” Multiple
Assignments
ACA Compliance Audit
.2 - .74 FTE
Single or
Multiple
Assignments
Full Health
Benefits PLUS
OTHER
BENEFITS with
Credit
Health Benefits
with Credit
Health Benefits
with NO Credit
Health Benefits
with Credit (if
evaluated with
30+ hours)
“Full Benefits
with Credit”
“Health Benefits
with Credit”
“Health Benefits
NO Credit”
“Health Benefits
with Credit”
Review Eligibility Scenarios
Cost Distribution
Employee has only
ONE assignment
• Health Credit follows cost
distribution of the assignment
Employee has
multiple assignments,
but is eligible based
on MAIN assignment
• Health Credit follows cost
distribution of the main assignment
Employee is eligible
based on MULTIPLE
assignments
• Health Credit is prorated across all
assignments based on FTE
Data Clean-up
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Additional Assignments
Active Assignments with no pay
FTE Alignment
Seasonal Employees
Temporary Faculty Employees
• Sub-committee appointed to review
temporary faculty issues
• College representation (Arts & Sciences,
Communication and Information, Business
&Economics, Agriculture, Food and Environment)
• Meets weekly to develop standard operating
procedure and guidelines for employing
temporary faculty
Temporary Faculty Employees
• Current issues being discussed:
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Standardized FTEs for Instructional Faculty
Start and end dates for Part-time or temporary
faculty/instructors
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Standardized process for Visiting Scholars
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No pay vs. Pay
Ongoing issue review and consideration
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Instructional terms
Service gaps
Email address: [email protected]
Contact committee members directly
Committee to finalize work by the end of March to
present to deans and executive leadership
CY 14- ACA Positions
• FCC Breakout (935 positions)
–A
–C
–E
–F
–G
–H
1.4%
1.2%
.1%
.1%
13.5%
5.5%
-I
-K
-P
-R
-S
-Z
-Other
5.5%
.1%
.2%
54.5%
11.8%
.1%
5.9%
Enrollment Projections
• We surveyed 42 Institutions through the
TIAA-CREF HR Leadership Exchange
– 62% public, 38% private
– Many institutions already offered benefits to
employees working 20 hours or more.
– Those offering new coverage indicate:
• Less than 25% enrolled, only two responses out of
22 indicate more (50%, 80%).
– Conservative estimate for UK- 50%
participation rate.
Estimated Cost at 50%
Enrollment
• FCC Breakout (rounded)
–A
–C
–E
–F
–G
–H
$46K
$40K
$ 5K
$ 4K
$446K
$183K
Total-
$3.3M
-I
-K
-P
-R
-S
-Z
-Other
$182K
$ 4K
$ 6K
$1.8M
$388K
$ 4K
$194K
Next Steps
• We will work with the University Budget
Officer group to schedule ongoing
meetings from March through June to:
– Review data clean-up
– Answer questions related to eligibility
– Discuss special ACA open enrollment for June
• Letters to affected employees
• Town Hall Meetings