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Your request for the following field trip has been approved by your Department Head and Risk
Management. Students enrolled in this course will receive an email in their CSU Chico Wildcat account
advising them of this trip. The email will include instructions for the student to review and electronically
agree to the terms of the waiver created for this trip. You can log into your account at any time at
http://cypress.csuchico.edu/eapp/fieldtrips/facultyhome.aspx to review the status of the student's
responses. You can also print a field trip roster and a hard copy of the waiver for students who are unable
to complete the electronic process to sign. For hard copy signatures, make sure that the proper individual
has signed the waiver and retain the original signed waiver in your department for three (3) years after the
end of the current academic year.
When students are driving private vehicles to off-campus activities, the University should take no part in
making transportation arrangements. Inform the students that their transportation is done at their own
risk. Make sure everyone knows the destination to avoid caravanning.
Prior to departure ensure that a field trip roster has been provided to the University Police Department.
The roster should include the faculty member or trip leader’s contact number and a list of the individuals
going on the trip. If you are unable to determine your participant roster until you reach your destination,
leave a copy of the roster in one of the vehicles (preferably the faculty member’s vehicle).
University employees participating in the trip should complete all necessary travel documents.
Information can be found at http://www.csuchico.edu/ao/travel or call Travel Finance at x5766.
Please call Risk Management at 898-6588 if you have any questions
Field Trip Name:
Field Trip Location:
Field Trip Dates: XX/XX/XXXX to XX/XX/XXXX
Risk Management has included the following note about this trip:
The above is an example of the email the faculty will receive once the request has
been approved by the department head and by Risk Management.
Once a trip request has been entered, the Faculty member or designee can
sign back into the program at anytime to:
 Review the status of their request.
 Review the status of the student responses.
 Send an email reminder to those students who have not responded to the
initial request or to students who may have added the class after the trip was
created.
 Print a class roster.
 View or Print a copy of the waiver for students not able to access the
electronic program.
 Review past trips.
 Duplicate a previous request from a past trip.
**The electronic process stores the approved waivers, but paper waivers with a
“wet” signature are required to be retained by the department for at least three
(3) years after the trip.