Transcript Lecture 2

Ahmad Al-Ghoul
Learning Objectives
 Explain what a Microsoft Project
environment and Project Server.
 Describe how to use the Ribbon, Quick
Access Toolbar (QAT), the Mini Toolbar,
Gantt Chart view and other MS views .
Exploring the Microsoft Project
Environment
 Two versions of Microsoft Project 2010 are available. You can
purchase Project 2010 Standard or Project 2010 Professional.
These products differ only in the way that they support Project
Server, which is Project’s tool to manage projects on the Web.
 Project Server enables you to manage projects on your company’s
intranet or on the Internet — and only the project manager
installs and uses Microsoft Project Professional. Everyone else on
the project uses Project Web Access, the Web-based product that
connects to the Project Server database that
contains your project data.
Project Server
 View a project’s Gantt Chart
 Receive, refuse, and delegate work assignments
 Update assignments with progress and completion
information
 Attach supporting documentation, such as budget
estimates or feasibility studies, to a project
 Receive notices about task status
 Send status reports to the project manager
Starting Project
 When you open Microsoft Project from the Programs folder of
the Windows Start menu, Project initially displays the main
screen for Project 2010
By default, Project displays the Gantt Chart view, which contains a
table on the left side and a chart on the right
Using the Ribbon
 The Ribbon, shown in Figure 2.2, consists of six tabs:
File, Task, Resource, Project, View, and Format; the
Format tab is specific to the view currently displayed.
As you click each tab, you’ll find groups of buttons
related to the tab’s title; group names appear below the
buttons on any particular tab.
Using the Ribbon
 In the lower-right corner of some groups, you see a small square
button containing an arrow that points down and to the right;
this button is called a dialog box launcher and it does exactly
what its name implies — if you click a dialog box launcher
button, Project displays a dialog box that contains additional
options associated with the group.
 An arrow appears below or beside some buttons. different
actions occur depending on whether you click the button or the
arrow associated with it. The Gantt Chart button on the Task tab
is a good example: When you click the top of the button, Project
displays the Gantt Chart view. When you click the bottom of the
button, however, Project displays a list of commonly used views,
and you can click a view to switch to it
Using the Ribbon
Quick Access Toolbar (QAT)
 By default, only the Save, Undo, and Redo buttons
appear on the QAT, but you can quickly add more
commonly used commands by clicking the Customize
Quick Access Toolbar button at the right edge of the
QAT
Working with the Mini Toolbar
 The Mini Toolbar appears whenever you right-click
any cell in the table portion of a view.
 You can use the Mini Toolbar to perform common tasks,
such as applying italics to a task name or inserting or
deleting a task.
Gantt Chart view
 When you open Project, the Gantt Chart view appears
by default, The Gantt Chart view is composed of two
sections: a table on the left and the Gantt Chart on the
right.
After you enter task information, the table displays
columns of information about each task in your
project, such as the task name, duration, start date,
and more.
The Gantt Chart presents a graphic representation that
helps you see the timing and relationships among
tasks.
Gantt Chart view
 The timescale along the top of the Gantt Chart acts like a horizontal
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calendar.
this ruler marks off the hours, days, weeks, and months of your project.
Project enables you to display up to three timescales along the top of
the Gantt Chart — a top, middle, and bottom timescale.
Multiple timescales help you to see the multiple levels of timing
simultaneously, such as the day and hour or the month, week, and day.
You can show smaller time increments in the Gantt Chart by clicking
the plus button (+) on the Zoom slider in the lower-right corner of the
screen, or you can show larger increments of time by clicking the
minus button (–).
A daily perspective on a three-year project enables you to manage dayto-day tasks, whereas a quarterly representation of your project may be
more
useful when you’re discussing larger issues with your management
team.
Gantt Chart view
 When you enter information in the Gantt Chart view,
the split pane displays task details in the Gantt table
and bars representing tasks in the Gantt Chart.
MS project 2010 views
 Most views in Project contain a table that uses a
familiar spreadsheet-style interface: Information
appears in columns and rows. The intersection of a
column and a row is a cell, just as in Excel.
 information you enter into a cell also appears in the
Entry bar.
 The Entry bar appears directly under the Ribbon and
serves the same purpose in Project as the entry bar in
Excel. You can type new text or edit existing text by
clicking anywhere within the text in the Entry bar. Two
buttons on the left side of the bar (an X and a check
mark) enable you to cancel or accept an entry
You can enter or edit text in individual cells or in the
Entry bar.
The Entry bar
 To display the Entry bar, follow these steps:
1. Click the File tab.
2. From the Backstage view that appears, click
Options to display the Project Options dialog box
3. Click Display on the left.
4. Click the Entry bar check box on the right.
5. Click OK.
The Entry bar
 Use the Display options of the Project Options dialog
box to enable the Entry bar in every project file.
Changing views
 Project offers many views in which you can display
project information because a single view can’t
possibly show all the information that you need to see
regarding timing, relationships among tasks, resource
allocations, and project progress. Each view helps you
focus on a different aspect of your project.
Changing views
 You can use any of four methods to switch views:
1- To switch quickly between four frequently used
views — Gantt Chart, Task Usage, Team Planner, and
Resource Sheet — use the View shortcut buttons in the
lower-right corner of the Project window
Changing views
 To see additional popular views, click the Task tab and
then click the bottom of the Gantt Chart button in the
View group .
Changing views
Changing views
 Click the View tab and use the buttons in the Task
Views group and the Resource Views to switch to the
most popular task and resource views
Changing views
 Use the More Views window to select a view (see
Figure 2.12). You can display the More Views window
by selecting More Views from the list that appears
when you click the bottom of the Gantt Chart button
on the Task tab or click the bottom of any button in
the Task Views group or the Resource Views group on
the View tab.
Summary
 Understand the Project screen
 Use the Ribbon and the Quick Access Toolbar (QAT)
using both the mouse and the keyboard
 Use the Mini Toolbar
 Use Backstage view
 Understand the Gantt Chart view