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Georgia Institute of Technology
Budgeting Options & Solutions for Universities
georgia summit
University System of Georgi a
Fiscal Year Budget Process
Budget Data
Merge
PeopleSoft
data with
Budget Data
Modify
budget data
based on user
input
Finalize
budget data
PeopleSoft
General
Ledger
PeopleSoft
Systems
Changes are made within PSoft systems such
as hires, terminations, promotions, etc.
This data is merged with Budget Data as a base
for the budget amendment.
Users review,
accept/reject,
create budget
amendments.
Budget Office staff
review, balance and
process budget
amendments
Budget amendment
data posted to
General Ledger
Georgia Institute of Technology
Fiscal Year Budget Process
• Chart of accounts
– Requesting new projects (accounts)
• Requesting new positions
• Proposed salary information
– Academic vs. Administrative
– BUD707 Salary Worksheet
Georgia Institute of Technology
[Demo]
Georgia Institute of Technology
Fiscal Year Budget Process
• Enter budget information (includes distribution of
funds)
– Personal Services
• Ga Tech: 60.2% (RI)
– Non-Personal Services
• Ga Tech: 39.8% (RI)
– Revenue
Georgia Institute of Technology
[Demo]
Georgia Institute of Technology
Fiscal Year Budget Process
• Producing Original Budget schedules
• Using schedules for online USG budgetary
system submission:
– Sch C and C-1 - Revenue
– Sch D and D-1 - Expenditures
– Sch E - Personal Service FTE
Georgia Institute of Technology
[Demo]
Georgia Institute of Technology
Fiscal Year Budget Process
• Begin budget amendment process
– Controlled access
– Transfer of funds
– Balancing tools/reports
Georgia Institute of Technology
[Demo]
Georgia Institute of Technology
Future Efforts
• Forecasting Models
• oneBudgets
– On demand analytics
– On demand reporting (budgets and actuals)
– Enhanced budget development & maintenance
Georgia Institute of Technology
[Demo]
Georgia Institute of Technology
Questions
Georgia Institute of Technology