Transcript EPA Security Training (Power Point)

TAMUCC
EPA SECURITY
Security Training for Users
of Canopy for Creation and
Approval of Payroll
Documents
EPA SECURITY
Access to the EPA System will be granted
by a FAMIS & EPA Security Officer after the
employee has completed all of the
following:
1) FAMIS & EPA Access Request Form and
Statement of Responsibility are filled
out, signed and sent to USC 218, UNIT
5737.
2) The department confirms that the job
requires access to EPA to complete
the duties assigned to the employee.
3) The employee has completed the EPA
Creator or EPA Approver training.
EPA DATA SECURITY
All of the data in the EPA System is
confidential in nature and should be
protected with diligence. The data in the
EPA Training System is also confidential in
nature and should be protected with
diligence.
Misuse of access privileges to EPA is
considered a breach of security and the
FAMIS & EPA Security Officers will follow
the Texas A&M System Policy and the
TAMUCC Procedures for Security Breaches.
EPA DATA SECURITY
Examples of Security Sensitive and
Confidential Data include:
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Social Security Numbers (SSN)
Salary or Pay Rate Amount
Salary or Pay Rate Merit Increase Amount
Termination Reason
Unannounced Position Changes
EPA Security Access
Continued access to EPA will be changed,
modified, or removed at anytime due to:
• Changes in job duties of the employee
• Parameter changes in the system itself
• Absence of use by the employee
• As a result of security breaches by the
employee
A&M Policy for Security Breaches
Allegations
Allegations of a security breach will result in suspension up
to 30 days pending the investigation of the facts.
First Offense
The first offense will result in suspension up to 30 days.
Also, the offender shall receive a written reprimand. Copies
of the reprimand will be distributed to the VP of Finance and
Administration, Dean or Director of the offender, Internal
Audit, and Security Control Analyst.
Other action may be taken in accordance to the federal and
state law (Chapter 33 Section 1, Title 7 of the Texas Penal
Code), depending on the severity of the breach.
A&M Policy for Security Breaches
Second Offense
Access will be denied for one year from the time the breach
is discovered.
Other action may be taken in accordance to the federal and
state law (Chapter 33 Section 1, Title 7 of the Texas Penal
Code), depending on the severity of the breach.
Third Offense
Access will be permanently denied.
Other action may be taken in accordance to the federal and
state law (Chapter 33 Section 1, Title 7 of the Texas Penal
Code), depending on the severity of the breach.
Security Breaches
A Security Breach occurs when an employee:
1) Attempts to alter their access
2) Attempts to gain access to systems they are not
authorized
3) Uses another employee’s ID or Password with or
without the other employee’s knowledge
4) Distributes confidential data to persons not authorized
to view the data
5) Manipulates the system to create illegal transactions
6) Approves transactions they are not authorized to
approve
Prevent Security Breaches
Ways to Prevent a Security Breach include:
1) Memorizing your ID and Password, not writing them
down anywhere at your desk
2) Lock office and turn off computer when you are away
3) Shred unwanted paper documents with confidential
information on it (Names, SSN’s, Birth-dates,
Addresses, Salary Amounts)
4) Getting documented authorization before
beginning a transaction
5) Obtaining proper security access
6) Contacting EPA Security at #5874 if you have any
questions
EPA Electronic Office
The FAMIS & EPA Security Officers are
responsible for creating and maintaining the
EPA Electronic Offices. These are to be mirror
images of the organization structure and chain of
authority within each department. If there are
ever any changes, please contact the FAMIS &
EPA Security Officers to make the changes to
the EPA Electronic Office as soon as possible.
EPA Documents
Each employee will only be given access to the
EPA documents of their own department or
departments that they work directly for. This
will allow the creators to work on documents for
the PIN’s assigned to those department(s).
Approvers will only be able to approve on
documents in their authorized department(s).
Acknowledgements
System and General Offices - Texas A&M
FAMIS Services
BPP Services
TAMU-CC Accounting Office
Http://www.allfreebackgrounds.com
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Created by Shclley Knight
January 2005