Transcript PPT 9

What is Parliamentary
Procedure?
Kevin Hicks
Red Mountain FFA
What is Parliamentary Procedure?
A
predetermined set of rules that
governs the way business is conducted
Taps of the Gavel
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One tap- Announces the result of a vote, to get
attention, or to indicate to the members that they
should be seated, ends meeting.
 Two taps- Calls the meeting to order.
 Three taps- Indicates to all members that they should
rise/stand.
 Series of taps- Restores order in the meeting.
Basic Definitions
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Quorum: more than half of active membership
Chair: The presiding officer who officiates and mediates the
conducting of business at the meeting
Minutes: Notes taken on the motions, discussion, and voting
during a meeting.
Majority: more than half of those voting
2/3 Majority: 2/3 or more of those voting
Motion: A proposal by a member to take a particular action
Nominate: To propose an individual for office
Why use Parliamentary Procedure?
 Focus on one item at a time
- no more than one issue is discussed
 Extend
courtesy to everyone
- all members have an opportunity to participate
 Observe
the rule of the majority
- no group decision is granted without majority
 Ensure
the rights of the minority
- all members have equal access to decision-making
The Role of Members
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Establish and maintain effective meeting
structure
 Every member has the right and
responsibility to participate in meetings and
the process of parliamentary procedure
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REMEMBER: Strong group discussion
leads to strong decisions made by the group
Steps to Handling a Main Motion
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Stand
Ask to be recognized by President/Chair
President recognizes you by name
Motion is correctly stated
Motion is seconded
Motion is repeated by President
Motion is discussed and debated
President restates motion to be voted on
Motion is voted on
Results of vote announced by President
Common Motions
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Division of Question
 Refer or Commit
 Previous Question
 Lay on the Table
 Postpone Definitely
 Postpone Indefinitely
 Point of Order
DIVISION OF A QUESTION
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When a motion relating to a single subject
contains several parts, the parts can be separated
and voted on as if they were distinct questions.
 Must be seconded.
 Is not debatable.
 Is amendable.
 Requires a majority vote.
 Usually done by General Consent.
REFER or COMMIT
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Used to send a motion to a relatively small group
of selected persons (e.g., Board, committee) so
that the question may be carefully investigated
and put into better condition for the assembly to
consider.
 Must be seconded.
 Is debatable.
 Is amendable.
 Requires a majority vote.
PREVIOUS QUESTION
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A motion used to bring the assembly to an
immediate vote on one or more pending
questions. - Stops debate.
 Must be seconded.
 Is not debatable.
 Is not amendable.
 Requires a 2/3 vote.
LAY ON THE TABLE
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A motion to set aside temporarily any pending
business until a later time.
 Must be seconded.
 Is not debatable.
 Is not amendable.
 Requires a majority vote to bring off the table
and resume discussion.
POSTPONE DEFINITELY
(TO A CERTAIN TIME)
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A motion to put off, within limits, action on a
question to a definite day, meeting, or hour, or
until after a certain event.
 Must be seconded.
 Is debatable.
 Is amendable.
 Requires a majority vote.
POSTPONE INDEFINITELY
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Kills for the duration of the meeting. Motion
can be renewed at next meeting.
 Debatable - Debate can go fully into the
merits of the Main Motion.
 Affirmative vote can be reconsidered.
 In a Session consisting of several meetings,
the suppression continues throughout the
entire series of meetings.
POINT OF ORDER
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Calling upon the Chair of the House for a
ruling and an enforcement of the rules.
 Not debatable, not amendable.
 No vote.
Effective Meeting
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Publish Agenda before Meeting
– Each item is assigned a time limit
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Start the Meeting on Time
 Follow the Agenda
 End the Meeting on Time
The Importance of an Agenda
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An agenda is a formal listing of the business
that is to be conducted at a meeting
 REMEMBER – a well-planned agenda is
critical to a well run, organized meeting
Sample Agenda
A basic agenda for FFA meetings is as follows:
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6.
Reading and approval of the minutes of the previous
meeting
Announcements (calendar)
Reports of any committees, officers, or special
assignments (Advisor, Finance, committees)
Unfinished business
New Business
Adjournment