Transcript Sole Source and Emergency Purchases

Texas Woman’s University
SOLE SOURCE AND EMERGENCY PURCHASE
FORUM
SEPTEMBER 8, 2015
Sole Source Purchase
 What is a Sole Source purchase?
 A purchase of products or services that are ONLY available from one
source
 Justification is required for purchases greater than $5,000
 What do you think a Sole Source purchase is?
Sole Source Justification/Approval Form
 How to complete form
 Enter Req Number
 Line 1 enter total price (including freight)
 Line 2 enter supplier name, manufacturer, and model number
 Line 3 enter description of items or service and their purpose(s)
Sole Source Justification/Approval Form
 How to complete form
 Line 4 select the appropriate reason(s)
Sole Source Justification/Approval Form
 How to complete form
 Line 5 explain the uniqueness of the product or service
 Line 6 enter all vendors contacted and why they cannot provide
product or service
Sole Source Justification/Approval Form
 How to complete form
 Form must be signed by Account Approver-by signing you are
certifying the information is true and accurate
Emergency Purchase
 What is an Emergency Purchase?
 An emergency is where financial or operational damage or risk of
damage will occur if needs are not satisfied immediately
 Regardless of dollar amount
 These forms are not used for “rush” purchases
 What do you think an emergency purchase is?
Justification for Emergency Purchase
 How to complete form
Sole Source & Justification for Emergency Forms
 Where can I find them?
Questions