Transcript CSS HCM v9 Open Forum Powerpoint presentation

B O W L I N G
G R E E N
S T A T E
U N I V E R S I T Y
Self-Service Time & Labor
Previews October 17
B O W L I N G
G R E E N
S T A T E
U N I V E R S I T Y
Self-Service Time &
Labor
» PURPOSE:
– To replace the printed Time Sheet and the
hand recorded time and leave entry with an
electronic process that results in time and
leave information that is input to the BGSU
Payroll system.
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S T A T E
U N I V E R S I T Y
Self-Service Time &
Labor
» WHY?
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G R E E N
S T A T E
U N I V E R S I T Y
Self-Service Time &
Labor
» Current ‘paper’ process is time consuming
-Time to print, separate, and distribute to
departments over 800 time sheets for
biweekly paid employees every two weeks.
-Time it takes for employees to fill in and
return to supervisor (biweekly & monthly paid
employees).
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U N I V E R S I T Y
Self-Service Time &
Labor
-Time it takes for supervisor or department
contact to return filled-in time sheet to Payroll
(biweekly & monthly paid employees).
-Time it takes for the Payroll Office to
interpret and data enter hours into the Payroll
system and to track down and correct errors
(biweekly & monthly paid employees).
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G R E E N
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U N I V E R S I T Y
Self-Service Time &
Labor
» New ‘electronic’ process will take less time
– No more paper printing and distribution.
Timesheet for current period will be available
through self-service as soon as the period
arrives.
– Once employee ‘submits’ their reported time
it is immediately available for supervisory
approval.
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Self-Service Time &
Labor
– “Payable Time” is created when the Time
Administration process is run by the area
administrator and is input to the pay creation
process. This is much quicker than data entry
by the Payroll staff.
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U N I V E R S I T Y
Self-Service Time &
Labor
» Current ‘paper’ process is costly
– 2008 audit estimated that BGSU spends over
$75,000.00, annually, to process manual time
sheets.
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Self-Service Time &
Labor
» Self-Service Time and Labor is less costly
– Time and Labor is “delivered” PeopleSoft
functionality. No additional purchases are
required.
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U N I V E R S I T Y
Self-Service Time &
Labor
» Current ‘paper’ process lacks efficiencies
-No automatic editing of leave (sick, vacation,
etc.) balance when entered. Supervisor (at
best) or Payroll must verify enough balance is
available to use.
-No automatic validation of permissible time
and leave categories
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U N I V E R S I T Y
Self-Service Time &
Labor
-Misinterpretation of amounts and categories
filled in on Time Sheet
-Supervisory adjustments to employee’s Time
Sheet are not necessarily communicated back
to the employee.
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U N I V E R S I T Y
Self-Service Time &
Labor
» New ‘electronic’ process has built in
efficiencies
– Leave balances are up to date and employee
cannot use more than what is in balance.
– Only valid reporting categories are available
through Time Reporting codes “drop down”
box.
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Self-Service Time &
Labor
– No interpretation of data is needed
– Adjustments by supervisors to employees
time sheet are instantly communicated back
to the employee when supervisor approves or
denies reported time.
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Self-Service Time &
Labor
» Who will use Self-Service Time & Labor?
– Eventually, all BGSU employees will enter
their time and leave through Self-Service Time
and Labor. However, the implementation is
taking on a “phased” approach.
– Human Resources, Controller’s Area, ITS, and
Campus Operations slated for October 17.
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U N I V E R S I T Y
Self-Service Time &
Labor
» Training:
– Supervisors and Administrators have been
contacted regarding training.
– Classroom training for those that use a variety
of different “leave” types as well as
supervisors and administrators will be held
the weeks of October 3rd and October 10th.
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Self-Service Time &
Labor
- The remaining ‘standard’ time reporters (sick,
vacation, personal leave) training will be required to
take and pass the on line training prior to October
17th.
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Current:
Biweekly paid employee time sheet
MyBGSU
Navigation to new Time Sheet
B O W L I N G
G R E E N
S T A T E
U N I V E R S I T Y
Self-Service Time &
Labor
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B O W L I N G
G R E E N
S T A T E
U N I V E R S I T Y
Self Service Time & Labor
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B O W L I N G
G R E E N
S T A T E
U N I V E R S I T Y
Questions
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