ASC Exec Board IT Update
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Transcript ASC Exec Board IT Update
Michael Marcinkevicz
Director
IT Mission
Provide reliable & secure IT systems for the
business units of ASC,
Increase operating efficiencies with new
technology and processes, and Partner to
Deliver
In-Field Support & Projects
Titan Shops
Maintenance and daily support of merchandise and text
sales including opening, closing and posting for point of
sale system, inventory, reporting for six locations:
main store
baseball trailer
The Empori-Yum
The Brief
Irvine store
Online: www.titanbookstore.com
Addition of direct database access for textbook
management staff
Reviewing how to develop additional capabilities to
automate labor intensive text entry tasks
Install and maintain desktops and Point of Sale Registers,
event support for commencement, textbook buy-backs
In-Field Support & Projects
Food Service & Catering
new Starbucks merchant and point of sale setup in Pollak Library
Acquisitions of computer, phones, expediting orders, POS training, gift
card setups and changes, etc.
Daily support of 19 registers, sales posting and pricing changes and
promotions, coordination with campus for TitanCard, networkig,
register screen setups, and csuffood.com website
Catering Catertrax quoting/work order system (Jan ‘13, in-use Jul ‘13)
Enhanced information sharing, ordering capabilities, order tracking,
payment and credit card processing abilities for web-based
operation. Menu and Configurations completed and updated. Credit
card processing moved off-site to close audit finding
Event support for commencement and concessions food sales point of
sale and credit processing
In-Field Support & Projects
Sponsored Programs
Grants Management module, Goals:
Automatic charging based on per project setups by grant
administrators
Using new job ledgers for grant categorizations
New auto-indirect cost (IDC) calculations on a per project
per object code basis
Unified reporting effort with Grants Pre-Award, and CSFPF
Progress:
Multiple group discussions and consultations
Testing in job ledger, inception-to-date accumulators, and
reporting
In-Field Support & Projects
Finance & Administration
Web Reporting reworked for Sponsored Programs & Campus Programs
Payroll and HR continued setup and cleanup of data
Various HR reporting configurations and periodic reports
Employee Online, Applicant Online, Workflow
• Documents Online (online receipt & “backup” images)
Phase 2 Finance Reporting setup (Sep-Oct 2013) on reporting system including
report conversions
Reporting Update from Orange County Sungard Users Group (Aug 14/15 (this
week))
•
In-Field Support & Projects
Finance & Administration (cont’d)
Benefits: Ability to reduce labor and generate cost savings and shorter
effort through process reengineering, automated workflows, document
archiving to reduce ongoing storage costs and labor associated with
frequent document searches
Current software pain points mostly related to insufficient testing and
freeze periods to due audits
The ASC teams diligently worked on over 140 issues to bring us to go-live
status.
Upcoming Milestones 2013/14
Oct ‘13 - New Cognos Reporting system, ASC TEST environment installation
Aug ‘13 - Employee Online and Applicant Online launched
Aug ‘13 - Final HR data purge process to assist in external reporting
Aug ‘13 - Coordinating / collaborating with CSFPF in its use of Advance and
OneSolution to reduce redundant data entry labor
Aug ‘13 - Begin Document scanning and scanned documents drill-down so receipts
and forms are viewable
Sep ‘13 - upgrade Finance TEST to 11.11 (from 11.10) and complete testing
Dec ‘13 /Jan ’14 - Upgrade food service Point of Sale registers and new server
hardware for Dec install, final upgrade by early January
Oct ‘13 - begin Finance Phase 2 training on New Cognos reporting and automated
forms
Oct ‘13 - with green light on test results, upgrade Finance production to new version
Jan ‘14 - Move HR docs into OneSolution for ease of use
Nov ‘13-May ‘14 - Bookstore system evaluations