Transcript Recordkeeping.ppt

Recordkeeping
(Effective 2002)
OSHA recordkeeping
requirements
 Require
employers to record
and report work-related:
• Fatalities
• Injuries
• Illnesses
 Applies
to most private sector
employers
1a
OSHA recordkeeping
requirements
 Exemptions
• Small employers (10 or fewer
employees)
• Employers in low hazard industries
 Establishment
 Injury
or illness
1b
Recordkeeping terms
 First
aid
 Medical
treatment
 Restricted
 Routine
work
functions
2a
Recordkeeping forms
 OSHA
Form 300 — Log or workrelated injuries and illnesses
 OSHA
Form 301 —
Injury and illness
incident report
3a
Recordkeeping forms
 OSHA
Form 300-A — Summary
of work-related injuries and
illnesses
3b
OSHA 300 Log
 Classifies
 Notes
injuries / illnesses
the extent and severity
 Records
specific details
 Updated
within 7 days
4a
OSHA 300 Log includes
 When
 Employee
name
 Job
title
 Where
 Injury/illness description
 Number of days transferred,
restricted, away
4b
OSHA 300-A Summary
 Includes
annual totals of:
• Number of cases
• Number of days
• Injury and illness types
5a
OSHA 300-A Summary
 Posted
February 1 until April 30
5b
OSHA 301 Incident
Report
 Records
on:
additional information
• How injury or illness occurred
• Objects or substances involved
• Nature of the injury
6a
OSHA 301 Incident
Report
 Information
days
 Employers
form
entered within 7
may use equivalent
6b
Location of records
 Separate
OSHA 300 Log for
each establishment
 Records
can be kept
at central location
7a
Retention of records
 Forms
saved for 5 years
7b
Maintenance of OSHA
300 Log
 Updated
to reflect changes in
cases during 5-year
retention period
7c
Recordkeeping
decisions
 Employee
site
vs. other workers on
 Work-relatedness
 Recordable
 Extent
or outcome
8a
Recording criteria
 Employers
result in:
record cases that
• Death
• Loss of
consciousness
• Days away from
work
9a
Recording criteria
 Employers
result in:
record cases that
• Restricted work activity or job
transfer
• Medical treatment
beyond first aid
9b
Recording criteria
 Employers
also record
significant cases:
• Work-related cases diagnosed by a
physician:
– Cancer
– Chronic irreversible
disease
– Fracture
– Punctured eardrum
9c
Recording criteria
 Employers
additional cases:
• Contaminated needlestick/sharps
injury
• Medical removal under OSHA
health standard
• Hearing loss
• Tuberculosis infection
9d
Decision-making
process
 Did
employee experience injury/
illness?
 Is
it work-related?
 Is
it a new case?
 Does
it meet recording criteria?
• If yes, injury/illness is recordable
9e
Recordable injury/
illness
 Recording
•
•
•
•
does not imply:
Management was at fault
Worker was at fault
An OSHA violation occurred
Injury/illness is compensable
9f
Extent or outcome
 Cases
classified into
categories:
• Fatalities
• Days away from work
• Restricted work or transfer to
another job
• Medical treatment beyond first aid
10a
Employee involvement
 Informed
of how to report
injuries and illnesses to the
employer
 Provided
limited
access to records
11a
Employee privacy

For certain types of injuries/
illnesses, the employer may:
• Omit employee's name
• Limit description of sensitive injuries/
illnesses
• Limit access to OSHA
301 Incident Report
12a
Reporting obligations
 BLS
Annual Survey:
• Occurrence and extent of injuries/
illnesses
 BLS
Annual Survey participants:
• Employers who regularly maintain
records
• Regularly exempt employers
13a
Reporting obligations
 All
employers must report to
OSHA:
• Fatality
• In-patient hospitalization of 3 or
more employees
13b
Reporting obligations
 Within
report:
8 hours employers
• Establishment name
• Location of incident
• Time of incident
13c
Reporting obligations
 Within
report:
8 hours employers
• Number of fatalities
• Number of hospitalized employees
• Names of injured employees
13d
Reporting obligations
 Within
report:
8 hours employers
• Contact person and phone number
• Description of incident
13e
Employee access to
medical and exposure
records
 Employees
exposed to:
• Toxic substances
• Harmful physical agents
14a
Employee access to
medical and exposure
records
 Right
to examine and copy:
• Exposure records
• Medical records
14b