Transcript Resolution Writing

WRITING AND
UNDERSTANDING
A
LOCAL CHAPTER
RESOLUTION
Presented by:
Walter Hudson, Senior Planner
LOCAL GOVERNANCE SUPPORT CENTER
Fort Defiance Agency
March 26 2009
“Essential Tools to Enhance Leadership Skills”
Chapter Officials Training
At
Best Western Inn and Suites
Gallup, New Mexico
26 N.N.C., SECTION 02: DEFINITIONS
I.
14. “Chapter resolution” means the document recording the official action
taken by the Chapter membership at a duly call Chapter meeting.
A Chapter Resolution Format Typically Used:
II.
A.
B.
Heading: Resolution of Twin Lakes Chapter.
Title of Resolution: This section should describe what the topic is,
who and what is involved. It should begin with a verb expressing
action: such as Approving, Opposing, Directing, Recommending, etc.
EXAMPLE: “Approving the Twin Lakes Chapters’ Five Management
System Policies and Procedures Manual.”
C.
WHEREAS: Defined as “it being the fact that.” Who are you? By
what authority are you speaking from? As a Chapter government,
you may cite one of the following or both.
EXAMPLE:
1.
2.
Twin Lakes Chapter is a certified unit of local government and
political subdivision of the Navajo Nation having met all of the
requirements at 26 N.N.C., Section 03; and codified at 11 N.N.C.,
Part 1, Section 10; and
Pursuant to 26 N.N.C., (B)(1) the Navajo Nation Council
delegates to Chapter governmental authority with respect to local
matters consistent with Navajo law, including custom and
tradition; and

The remainder of the WHEREAS section are Statement of facts and supporting
statements using data and other information relevant to justifying the resolution’s intent
and purposes.
EXAMPLE:
1.
Pursuant to 26 N.N.C., Section 101 (A): “To ensure accountability, all chapters are
required to adopt and operate under a Five Management System consistent with
applicable Navajo Nation law”, and
2.
26 N.N.C., Section 1004(A) further states: “The Chapter shall enact, by resolution,
plans of operation for all executive functions and administrative policies of the
Chapter, including but not limited to: record-keeping, accounting, personnel, payroll,
property management, contracting procurement and program management; and
3.
Twin Lakes Chapter membership have actively participated in the development of
the Five Management System through three (3) public hearings and various work
sessions throughout the year; and
4.
The adoption of the Five Management System Policies and Procedures Manual will
improve community decision making in the long run and the Twin Lakes Chapter will
be compelled to govern with responsibility and accountability to the local citizens.
D.
NOW THEREFORE BE IT RESOLVED THAT: Defined as
“Now for that reason this is what we’re going to do.”
EXAMPLE:
1.
Twin Lake Chapter hereby adopts the Five Management System
Policies and Procedures Manual.
OR a Chapter can add this:
2.
Further Be It Resolved That: Twin Lakes Chapter hereby directs
the Chapter Officials to effectuate the intent and purpose of this
resolution with the Chapter administration immediately.
E.
CERTIFICATION: Defined as “A certified statement” that indicates
and verifies the issue of the resolution has been brought before an
assembly where a quorum was present to either approve oppose by
vote. The presiding chair will attest to the resolution by signing
his/her name.
EXAMPLE:
I hereby certify the foregoing resolution was duly considered by the
Twin Lakes Chapter at a duly called meeting at Twin Lakes Chapter,
New Mexico, at which a quorum was present and that same was
passed by a vote of ______ in favor, _____ opposed and _____
abstained on this _____ day of _______ 2009.
Motion by: __________Seconded: _________
_________________________
Presiding Chair
Questions and Answers
www.lgscftdefiance.org
Thank you.