Transcript trainingpresentation-word2010tipsandtricks.pptx

Note to trainers
The videos in this presentation provide closed-caption files as it’s often easier for viewers of all
abilities to follow along.
If you wish to remove the closed captions, you must install the Subtitling Add-in for Microsoft
PowerPoint (STAMP). You can download the add-in from http://sourceforge.net/projects/stampaddin/files/Latest%20Version/
Once you install the add-in, to turn the captions off:
1.
Locate a slide that contains a video and click the video.
The Playback contextual tab appears on the top of the window. If you don’t click the video, the
Playback tab won’t be visible.
2.
On the Playback tab, click Hide.
3.
Go to the next slide and repeat until you’ve hidden the captions all slides or for any of the
videos with captions you wish to hide. Note that if you save the file, the captions will stay
hidden when you re-open the presentation.
4.
To show the captions again, repeat steps 1-3, but click Show in step 2. If you click Remove
during step 2, the captions will be permanently removed from the video.
Before you begin
If a yellow security bar appears at the top of the
screen in PowerPoint, click Enable Editing.
You need PowerPoint 2010 to view this
presentation. If you don’t have PowerPoint 2010,
download the PowerPoint Viewer (see the URL in
the notes pane).
®
®
Microsoft Word 2010 Training
Word 2010 tips and tricks
Course contents
• Overview: Shortcuts and handy features
• Lesson: Includes 12 instructional movies
• Quick Reference Card
Word 2010 tips and tricks
Overview: [Title]
You’ve created tons of Word
documents. But perhaps you need
some timesaving techniques to help
you work faster. This short course will
do just that: give you tips and tricks for
working with Word 2010.
Word 2010 tips and tricks
Course goals
•
•
Open Word quickly by
using a keyboard shortcut.
Use a template from
Office.com.
•
Convert a list into a table.
•
Convert a list into a
SmartArt graphic.
•
Crop a picture to a shape.
•
Zoom with your mouse.
•
Put a document on
SkyDrive.
•
Find and replace
text.
•
Use advanced
selection techniques.
•
Show or hide the
ribbon.
•
Use the Quick
Access Toolbar.
•
Make a to-do list
with checkboxes.
Word 2010 tips and tricks
Open Word quickly (0:36)
Wordlaunches
You’re
This
launches
going tothe
use
immediately
Run
your
box
Windows
and
and
here
you’re
keys
you’re
and
ready
going
thetoRroll
to
key,
type
for in
Windows-R
‘winword’.
creating
Here’s W-I-N-W-O-R-D
That’s
a your
quick
innext
succession.
shortcut
document.
and
for opening
hit EnterWord
on your
really
keyboard.
fast.
Point to the bottom of the video to see the video controls. Drag or point
along the progress bar to move forward or go back.
Word 2010 tips and tricks
Use a template from Office.com (0:44)
Soyou
If
To
We’re
The
do
that’s
conference
that
need
going
show
we
to
togo
set
we
select
agenda
to
up
can
the
aAgendas,
quickly
new
File
opens
document
menu,
create
up
and
with
we
then
a select
quickly,
different
new
we’re
document
New,
you
going
sections
and
can
tousing
all
use
and
ofa
template
the
select
times
templates
andOffice.com
now
laid
thefrom
all
out
Conference
from
we
with
Office.com.
templates
Office.com
need
example
to
Agenda,
doare
isentries.
available
download.
to us here.
Point to the bottom of the video to see the video controls. Drag or point
along the progress bar to move forward or go back.
Word 2010 tips and tricks
Convert a list into a table (2:08)
That
Let’s
The
When
So
INow
Well
Right
Notice
We’re
which
but
and
have
click
I that’s
it’s
we’re
selected
first
I’m
just
holding,
that
was
take
remember
notice
now,
once,
going
ais
Ithat
select
going
list
simply
actually
step
straightforward,
was
agoing
okay
as
here
moment
Ithat
and
to
can
and
all
of
you
to
easy
that
be
go
click
because
highlight
this
to
course
Ithen
it
click
that
referred
just
dragging
told
can
ahead
creating
has
just
itenough.
on
text
pops
and
roll
I’ve
the
Isee
you
three
can
accept
the
isIand
this
and
my
see
can
that
drop-down
used
to
here
simple,
up
Iwith
three
right
drop-down
use
So
as:
columns,
cursor
Icolumn
what
go
the
move
Iwant
the
now
tabs
in
have
tabs
the
Light
click
in
columns
Convert
the
and
defaults
and
itover
it
table
to
we
to
to
takes
on
using
Table
list
back
Table
that’s
we
go
separate
list
create
make
highlight
can
the
the
under
handle
up
Text
got
instead
and
to
within
and
that
Accent
Styles,
go
selected
okay
top
here
sure
convert
athis
to
ahead
choose
fix
the
really
downward
and
of
or
straight
Table
the
because
to
of
that
it
list
we’ve
2.
them,
Table
select
align,
after
the
Itcolumn
and
agood
margins
and
this
we’ve
kind
list
two
into
got
the
but
the
I
into
text
Insert
button,
dialog.
had
IU’s,
fact,
I’m
pointing
and
afinish
I’ve
clicked
one
of
very
my
looking
I’m
and
This
pretty
throws
margins,
going
got
going
it’s
to
choose
here,
Iaeasily
we
so
iswant
formatting
table.
menu,
use
how
in
let’s
just
table
one
and
standard
could
arrow,
to
our
my
to
by
some
to
not
Delete
you
I’m
in
go
and
really
out
table
table.
change.
clicking,
choose
mind.
ahead
looking
going
convert
extra
dropping
our
of
format,
spruce
Columns.
out
it.table.
to
one
and
tabs
of
the
achoose
whack,
it
list
click
of
ithere
way
up
off
these
into
by
OK.
where
I’d
Convert
and
aturning
like
others
table.
there.
Iitwant
Text
to.
it
if into
we
to
to.wanted
Table.
a table.to.
Point to the bottom of the video to see the video controls. Drag or point
along the progress bar to move forward or go back.
Word 2010 tips and tricks
Make a bulleted list more interesting (1:16)
That’ll
I’d
IThis
Now
and
When
To
choose
do
like
paste
bulleted
here
that
Ito
resize
click
to
take
using
in
I Insert
want
away
the
the
list
a moment
CTRL-V
text
here
SmartArt
to
SmartArt,
toget
close
area
now
on
totoI’m
athe
and
needs
my
show
then
corner
simply
SmartArt
keyboard,
make
Ito
you
choose
and
be
going
ithow
look
cut
click,
dialog,
those
the
to
so
a and
lot
highlight
convert
that
Bulleted
items
I notice
better
hold,
I can
back
aall
List
and
list
that
inside
paste
of
itSo
here,
into
these
drag
of
We
You
so
into
my
I’m
that’s
start
SmartArt.
my
of
towards
and
text
run
document.
my
going
course
SmartArt
by
how
SmartArt
Iright
items
click
highlighting
to
the
can
we
to
need
OK.
center.
and
the
convert
choose
after
to
edge
into
change
the
I insert
anything
amy
of
list
list
my
document.
into
the
we
that.
margins,
you’d
size
wish
SmartArt.
ofto
like.
this
change.
SmartArt.
Point to the bottom of the video to see the video controls. Drag or point
along the progress bar to move forward or go back.
Word 2010 tips and tricks
Crop a picture to shape (0:33)
Soquick
A
To
and
do
that’s
under
that
way
how
we
Crop,
towe
select
add
Crop
add
extra
the
emphasis
to picture,
Shape.
emphasis
to
Then
verify
atopicture
you
athat
picture
can
we’re
bychoose
cropping
is to
in crop
the
anyto
that
pictureyou
Format
shape
shape.
to
tab,
alike,
shape.
andany
select
shape
Crop,
at all.
Point to the bottom of the video to see the video controls. Drag or point
along the progress bar to move forward or go back.
Word 2010 tips and tricks
Zoom with your mouse (0:42)
IThat’s
If
can
II’m
select
press
zoom
working
how
anthe
out
we
object
inuse
CTRL
again
a Word
CTRL
I key
can
by pressing
on
document
and
zoom
my
our
in
keyboard
mouse
the
specifically
and
CTRL
Iwheel
want
and
keyon
dial
on
to
to
that
quickly
my
the
zoom
object,
mouse
in
zoomout.
wheel
keyboard
and
it in
works
forward
on
and
objects
for
dialing
totexts
zoom
in the
too!
myin.mouse
document,
wheel backwards.
Point to the bottom of the video to see the video controls. Drag or point
along the progress bar to move forward or go back.
Word 2010 tips and tricks
Put documents on SkyDrive (1:22)
I can
One
Once
To
so
There’s
At
Now
If
you’re
Iyou
this
which
we’re
do
put
of
that
add
you’re
that
don’t
point
my
the
our
going
point
comments
document
you
cursor
really
sales
already
there
weto
click
itcould
uploads
proposal,
handy
be
over
select
and
Add
have
creating
shows
fordrag
the
signed
things
My
that
Files.
athe
top
SkyDrive
we’re
and
up
Documents.
document,
Word
document
in
Once
of
inside
todrop
you
itgoing
know
Idocuments,
you
can
you
can
our
of to
about
the
add
or
and
edit
You
can
add
documents
select
I My
can
files
we
get
obviously
itaisin
Word
Documents
it’s
Windows
can
do
one
that
it
the
wants
always
aclick
at
on
number
and
could
toto
nice
Live
Office.live.com
document,
know
create
this
click
Continue.
folder,
browser,
of
orother
So
we
that’s
little
SkyDrive.
to
Open.
where
can
aas
have
new
things,
Isquare,
you
adding
can
select
orayou
folder
see
really,
open
place
for
including
awant
the
here
document
free.
there.
itto
any
documents
up
to
save
atkind
in
put
the
sharing
Microsoft
them.
them
top,
of
to document
SkyDrive,
from
it.
as aWord,
our
listing.
another
computer.
for that great
matter.
tip.
Point to the bottom of the video to see the video controls. Drag or point
along the progress bar to move forward or go back.
Word 2010 tips and tricks
Find and replace text (1:16)
Since
In
It
F-A-B-R-I-C-A-M
So
What
Now
should
viewing
now
itI don’t
tells
want
I can
beame
F-A-B-R-I-K-A-M.
final
to
know
godo
that
ahead
toviewing
ishow
F-A-B-R-I-K-A-M
nine
doand
many
itreplacements
of
allreplace
ainIthere
document
need
one them,
fell
and
are
to change
swoop
were
II sales
guess
need
each
made
proposal,
with
all
to
individually
I sort
do
instances
and
Replace
it
of have
do
I I
notice
of
quickly.
but
All,
want
to.
Because
So
It
Good
And
tells
I’m
so
I that’s
again,
don’t
toIthing
that
me
going
select
search
I selected
aknow
how
Fabrikam
IItotal
want
to
clicked
Replace
from
select
replace
I how
find
of
tothe
twelve
the
Yes,
place
has
and
many
this
All.
item,
all
beginning?
so
been
replace
item
by
itreplacements
now
instances
with
it’s
saying
misspelled.
and
listed
I Fabri-K-A-M,
can
text.
I’m
Yes.
there
go
here
going
ahead
were
in
are.
to
Find
Fabrikam.
made.
and
useWhat.
click
Replace.
OK.
Point to the bottom of the video to see the video controls. Drag or point
along the progress bar to move forward or go back.
Word 2010 tips and tricks
Tips for selecting things (2:24)
Tocan
So
I’m
Notice
IAt
and
Allowing
If
But
Or
hold
have
I this
make
Iwe
those
use
want
going
then
sometimes,
just
then
down
double-click
select
out
can
point
I’m
the
want
to
changes
are
me
Iselect
to
also
here
click
working
CTRL
my
the
select
from
start
Ito
just
to
can
CTRL
have
Shift
at
format
in
another
as
key
take
the
some
inside
by
these
and
select
my
the
we
with
key,
key
the
on
selecting
beginning
amargin
top
select
know,
those
couple
of
my
two
of
and
ability
the
word,
and
the
of
Microsoft
keyboard
paragraphs,
line
I-beam
the
select
athat
click
words
and
selection
this
paragraph,
of
and
to
toparagraph
that
minutes
can
click
area
at
the
large
another
then
separately
and
the
Word
and
I’m
get
end
three
where
techniques
block
then
end,
another
my
pointing
aclick
and
or
of
we
little
at
line,
other
times
Iaand
my
it
of
can
the
remind
my
have
sentence.
from
turns
text
unwieldy
and
word,
arrow
it
beginning
triple-click
at
left
option
in
available
selects
to
by
here
ainto
mouse
you
select
row,
and
turns
Awas
by
an
of
athe
clicking,
or
back
arrow
clicking
button
little
different,
another
everything
and
of
that
to
ofcan
and
IThen
And
double-click
few
the
simply
you
triple
the
items
select
we
entire
holding,
less
finally,
towards
also
do
there
pointing
desired
here
selection
once,
can
once.
word.
click,
the
common;
click
and
we
go
click
the
group
else.
never
in
are
I same
can
ahead
want
and
the
and
aand
Microsoft
selection,
entire
inthose
line
techniques
use
of
combination
to
text.
dragging.
quite
select
the
thing
drag
to
Iand
below
text.
the
can
document.
my
change.
non-traditional
word
to
get
right.
double-click
with
Word.
select
an
Shift
the
that.
what
You
entire
that
iswords;
key
selected,
bottom.
with
amay
line,
you
we
to
paragraph.
other
already
select
want.
ifon
have
selection
I select
double-click.
any
keys.
available
text
word
know
atechniques:
as
single
to
well.
that
toselect
word,
you.
one.it,
Point to the bottom of the video to see the video controls. Drag or point
along the progress bar to move forward or go back.
Word 2010 tips and tricks
Show or hide the ribbon (0:59)
Andyou
Sometimes
and
You
Or
Now
can
one
of
with
course,
can
use
ofthe
the
double-click
to
the
ribbon
make
like
ways
keyboard
we
your
that
hidden
showed
any
you
documents
command
tab
you
can
you
except
can
get
a CTRL-F1
second
still
to
space
the
look
use
File
isago,
as
it
and
totab
just
good
hide
to
that
and
click
bring
as
your
hides
that
any
it
possible,
ribbon.
the
hides
tab,
back
press
Double-click
So
that’s
ribbon,
and
permanently
the
CTRL-F1
then
you
how
ribbon.
again
need
after
Iagain
candouble-click
more
and
you
show
andselect
itspace
that
brings
or hide
brings
something
the
tothe
the
work
tab.
ribbon
the
ribbon
ribbon
it’sback.
inside
hidden
back.
ofagain.
Word.
Point to the bottom of the video to see the video controls. Drag or point
along the progress bar to move forward or go back.
Word 2010 tips and tricks
Use the Quick Access Toolbar (0:47)
So
If
Iyou
In
Then,
find
you
the
that’s
can
that
find
no
Styles
quickly
how
matter
Ithat
use
section
you
you’re
styles
add
where
add
them
I right-click
quite
using
aI menu
am
tooften,
some
Iyour
have
orontool
quick
so
commands
access
a I’m
style
you
access
going
to
and
useall
and
more
choose
to
toolbar
ofgo
buttons
the
often
ahead
styles
Add
to to
moreadd
make
and
gallery
available
your
quick
than
them
tothe
to
quick
access
others,
available
me.
entire
access
toolbar.
gallery
notoolbar.
matter
to mywhere
quick access
you are.
toolbar.
Point to the bottom of the video to see the video controls. Drag or point
along the progress bar to move forward or go back.
Word 2010 tips and tricks
Add a list with checkboxes (3:10)
orIyou
Right
Then
And
Let’s
We’re
and
Under
Now
If
So
That
I’m
something
checkbox
Iwere
if
as
going
would
choose
actually
we’re
the
Ibeing
do
the
that
unfortunately
Iup
wanted
have
going
would
click
the
did
this
cool
to
here
drawback
to
we’ve
going
before;
Developer
highlight
said,
undo
aOK
Define
select
click
do
check
first,
to
list
start
thing
list
choose
that
in
aone
customize
itlist
for
gotten
once
the
to
where
these
where
again,
let’s
using
Ineeds
that
it
is,
New
right-click
go
where
here
your
Imore
will
my
top
can’t
and
the
tab
of
Ito
get
have
and
one,
rid
have
you
what
bulleted
right
Icourse,
Bullet
row
for
to
the
click
to
right
want
time
you
the
rid
insert
the
of
do
select
be
need
athem
and
only
and
to,
are
here,
of
the
anywhere
bullet
have
ribbon
OK.
checkmarks
font
list
to
down
checked
the
these
that
in
controls
list,
I’m
known
then
confirm
bullets
checkboxes;
unchecked
or,
these
That’s
Ifact,
checkbox
aCheckbox
and
can
replacement
going
come
if
checkbox
at
and
again
bullets
Ihit
Igo
the
insert
off
you’d
items
as
we’re
happen
all
as
when
itEnter
ahead
to
actually
up
for
the
bottom
all
you
ato
tab
check
Content
and
group,
them
to
like
here,
ifwhatever
and
which
going
content
we
appear,
need
and
it’s
my
to
here,
and
isset
so
those
appear
get
that
of
know
my
like
IBullet
ifto
that
our
is
put
to
check
click
the
that’s
which
that
new
your
come
and
aIdo
to
list
in
you
for
OK
a
do
reason,
button,
adialog.
there
bullets
new
can’t
here
controls
up
can
we’re
is
here,
checkbox
I’m
Control,
what
wouldn’t
individually.
them.
item
reason.
then
Because
and
There
fact
the
and
to
list
going
get
item,
again,
just
in
actually
you’re
nothing
Iour
as
Developer
that
going
is
you
have
are
get
Word,
the
you
in
well.
no
to
what
be
to
ribbon
content
Wingdings
my
replaced
are.
itand
customized
be
checkmark
to
can
aclick
thinking.
allowed
ready
check
list
fancy
IDeveloper
get
that
difficult.
need
That’s
Isimply
tab.
can
the
that
control.
afor
does
needs
these
with
dialog
just
to
Checkbox
has
how
will
our
replace
appearing
ribbon
do
get
is
do
checkboxes.
ribbon.
acontinue
here
to
checkboxes.
it
box,
you
activate
rid
good
this
on
happen.
of
command.
the
create
in
Content
multiple
all
box
these
this
when
bullets
day
to
the
inlist.
the
produce
Developer
bullets
ifit.
Control.
Iparagraphs.
Iclick
content
next
wanted
on
checkboxes.
your
those.
controls
tab.
to.list.
Point to the bottom of the video to see the video controls. Drag or point
along the progress bar to move forward or go back.
Word 2010 tips and tricks
Quick Reference Card 1
Open Word really fast
• Press the Windows Key+R, type winword, and then press Enter.
Use a template from Office.com
• On the File tab, click New, and then under Office.com Templates,
choose a template.
Convert text into a table
• Select several lines of text. On the Insert tab, click Table, and then
click Convert Text to Table.
Word 2010 tips and tricks
Quick Reference Card 2
Make a bulleted list more interesting
1.
Select your bulleted list.
2.
Press CTRL+X.
3.
On the Insert tab, click SmartArt.
4.
Choose a layout, and then click OK.
5.
After the SmartArt is inserted, select all of the bullets in the text
pane on the left.
6.
Press CTRL+V.
Word 2010 tips and tricks
Quick Reference Card 3
Crop a picture to a shape
1.
Select the picture or pictures that you want to crop to a specific
shape.
2.
Under Picture Tools, on the Format tab, in the Size group, click
the arrow under Crop.
3.
Click Crop to Shape and then click the shape you want to crop to.
Put documents on SkyDrive
1.
Go to http://office.live.com and obtain a Windows Live ID, if you
don’t have one already.
2.
After you have a Windows Live ID, go to http://office.live.com.
3.
Click Add files and then upload documents from your computer.
Word 2010 tips and tricks
Quick Reference Card 4
Find and replace text
1.
On the Home tab, Replace.
2.
Type what you want to find in the Find what box
3.
Type what you want to replace it with in the Replace with box
4.
Click Replace All.
Tips for selecting things
• To select a word, double click.
• To select a paragraph, triple click.
• Place your cursor in the left margin. Click once for a line, double
click to select all lines in a paragraph.
Word 2010 tips and tricks
Quick Reference Card 5
Show or hide the ribbon
• CTRL+F1
Use the Quick Access Toolbar
• Right-click a button, and then click Add to Quick Access Toolbar.
Word 2010 tips and tricks
Quick Reference Card 6
The online version of this Quick Reference Card has more information.
To see that version, go to http://office.microsoft.com/en-us/wordhelp/quick-reference-card-RZ102673170.aspx?section=15&mode=print
Word 2010 tips and tricks