Presentation - myCEHD - Texas A&M University
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Transcript Presentation - myCEHD - Texas A&M University
External Funding Fiscal Issues
CEHD CPI
January 2014
Resources for PIs
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Becky Carr, Dean’s Office
Becky Kubina, EAHR
Kathy May, EPSY
Mary Helen Coady, HLKN
Kelly Freeman, TLAC
So you’ve just received external funding…
Contact your PA at SRS
Contact your department fiscal person
Meet the requirements to get an account
prior to the award
Request interim funding if needed
Work with your department resource
Do you have a new account?
Are there any people who will be paid from
this account?
What type of expenditures have you
budgeted?
Monthly review of funds
Expenses – Allowable?
• Problem areas in the past
– Memberships
– Equipment
Salary Savings
• Any salary savings generated by external funding returned to the College
will be distributed using these guidelines:
– the Dean's Office will retain 20%; the remaining 80% will be sent to the PI's
department;
– if any expenditure by the department is required to hire adjunct faculty for
course PI is buying out is incurred, this amount will be subtracted from the
80% of salary savings left after the Dean's Office share;
– from the funds remaining after the Dean's 20% and any course replacement
costs are subtracted, 33% will be awarded to the PI and 67% to the PI's
department.
• Principal investigators, and particularly junior faculty, are encouraged to
discuss with their department head any proposed exceptions to
departmental course buy-out policy in order to accomplish the work scope
of the project within budget limitations.
• Each department's policy (on dollars required on grant budgets for course
buyout and the manner in which salary savings will be distributed) should
be clearly articulated, accompanied by a numerical example illustrating
the policy and available for all faculty to read on a departmental website.
Indirect Cost Returns
• IDC ranges from 0-46%
• VPR’s Office returns 15% directly to the PI
– As of FY2012
• VPR’s Office currently returns 35% to the
Colleges
– Historically from 15-45%
– Historically CEHD has distributed 33% PI, 34% to department , 33%to college
CEHD IDC Return
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
Texas A&M University Indirect Cost Distribution
Old Distribution
New Distribution
PI-Faculty Research Incentive Fund
0%
15%
College Program Development Fund
39.5% (average)
35%
University Strategic Investment Fund
40%
35%
20.5% (approx.)
15%
Grants Administration Fees
Distribution of IDC in CEHD
$900,000
$800,000
$700,000
$600,000
College
$500,000
Department
$400,000
PI Direct
PIs
$300,000
$200,000
$100,000
$0
FY05
FY06
Return to
College 3035%, PI 5%
FY07
FY08
Return
to
College
45%
FY09
FY10
Special
return
on Qatar
account
FY11
FY12
FY13
Return to
College
35%,
Direct to
PI 15%
Expense Categories for College IDC over 10 years
3%
4%
11%
11%
19%
Payroll
Start-up
Equipment
Miscellaneous
Faculty Projects
College Projects
52%