Transcript Clearance Processing
Clearance Processing
Back To The Basics
Presented By Mallory Howard December 12, 2013
Agenda
• • • • • • • • • • • Clearance Processing SF-86 Review Clearance Tracking and Record Keeping Interim Determinations Loss of Jurisdiction Periodic Reinvestigation Processing JPAS Notifications SWFT RRU Admin Downgrades and Terminations DMDC vs. DSS Call Center
Clearance Processing
• • • NISPOM 2-200c o Within a Multiple-Facility Organization (MFO), the home office can centrally manage NISPOM 2-200a o Employee can be processed for a PCL when contractor determines that access is essential in the performance of tasks or services related to the fulfillment of a classified contract NISPOM 2-200d o Contractor will limit requests for PCLs to minimal number of employees necessary for operational necessity o Don’t establish pools of cleared employees o At ViaSat, we meet this by: • Employee is briefed to notify Security when they no longer require a clearance • Revalidating the need for a clearance at the time of their Periodic Reinvestigation • Revalidating when notified that an employee changes programs
Clearance Processing
• NISPOM 2-201 o Investigative Requirements Single Scope Background Investigation (SSBI) Top Secret Q (Dept. of Energy TS Equivalent) SCI (Special Compartment Information) National Agency Check with Local Agency Check and Credit Check (NACLC) Secret L (Dept. of Energy Secret Equivalent) Confidential Periodic Reinvestigation Top Secret – 5 years Secret and Confidential – 10 years SAPS – Defined by customer
Clearance Processing
• • • NISPOM 2-207 o Each applicant must produce evidence of U.S. citizenship NISPOM 2-208 o Acceptable forms of US Citizenship “Birth Certificate is the primary and preferred means of citizenship verification” Naturalization Certificate US Passport or Passport Card – current or expired, not canceled or void (Card addressed in ISL 2010-01) A Report of Birth Abroad A Record of Military Processing-Armed Forces of the United States (DD Form 1966) NISPOM 2-209 and 2-210 o Non-U.S. Citizens Eligible for a Limited Access Authorization
Clearance Processing
• Access Request Form is received indicating that employee needs a clearance • Start Clearance Processing Form • Initiate the employee in JPAS • Archived records need to be reactivated before an employee can be added in the system and initiated • Email the employee clearance initiation instructions o Include the required Privacy Notice regarding the review of their SF-86
Clearance Processing
• Deadlines o JPAS: 30 days to start, 90 days to complete o ViaSat: 30 days to start, 15 days to complete • FSO or designee reviews e-QIP for adequacy and completeness • Obtain fingerprints via Electronic Fingerprint Capture or Fingerprint Card (FD-258) and transmit to OPM via SWFT
Clearance Processing
What if someone has current eligibility?
• An individual should maintain clearance eligibility for 24 months • If you are able to pick up their clearance in JPAS, then you can move forward in doing so as long as their record shows eligibility •
What is best practice?
Check that most recent debriefing date is within 24 months • Verify that the most recent investigation is in scope • Confirm record separation from the previous employer
Clearance Processing
How do I pick up an Interim or Final clearance?
• Brief the employee and execute the Classified Information Nondisclosure Agreement, SF-312 o Agreement between United States and an individual who is cleared for access to classified information o Must be executed prior to picking up clearance in JPAS and obtaining access to classified information • Indoctrinate Interim or Final clearance in JPAS
Clearance Processing
• A date in the NdA field in JPAS means no SF-312 is necessary • The date entered in JPAS must be the date the employee signed their original NdA • No NdA date shown in the JPAS record means it is your responsibility to add the information SF-312 should be faxed to the PSMO-I:
(443) 661-1140 ATTN: SF-312
Clearance Processing
• Common omissions/mistakes on the SF-312: o Employee SSN is incomplete or omitted o o Signature of employee is typed or omitted Witness signature is typed or omitted o Employee and witness signature dates are not the same • Debriefing signatures no longer required on SF-312 • Notification will be sent via CAF message if a new SF-312 is needed
Clearance Processing
• As required, maintain a copy of the SF-86 and original signed release forms for the life of the investigation • The SF-86 and original release forms must be destroyed once the clearance is adjudicated and eligibility is determined (NISPOM 2-202b) o At ViaSat the SF-86 is returned to the employee
SF-86 Review
The FSO or designee must review the SF-86 for adequacy and completeness.
Common Reasons for Rejection • Missing employment information • Missing SSN for spouse or cohabitant • Missing relatives information • Missing Selective Service registration information • Missing education information
Clearance Tracking and Record Keeping
• Track the clearance process from the request to final eligibility o Tracking Form Cover sheet for SF-86 o Clearance Processing spreadsheet Reference for all investigations in process Broken down by stage o Personnel Database Individual record of clearance status and briefings
Interim Determinations
How is an interim clearance granted?
• Granted based on the initial review of the SF-86 prior to the investigation opening • An Interim Eligibility Pending notification does not mean final clearance eligibility will not be granted • Interim can be pulled upon further investigation
Interim Determinations
What’s the difference between an Interim and Final Secret Clearance?
Can view: (U) COMSEC material Can view: (S) with no COMSEC or NATO associated with it Cannot view: SECRET//COMSEC or SECRET//NATO or Restricted Data that requires final SECRET clearance
Periodic Reinvestigation Processing
• Periodic Reinvestigation o Top Secret – 5 years o o Secret and Confidential – 10 years SAPS – Defined by customer • Run the Personnel Report in JPAS monthly o Use the Previous Investigation Close Date to determine if a reinvestigation is needed • Revalidate the clearance need • Initiate the investigation or proceed with a downgrade or debriefing
JPAS Notifications
JPAS is a living a living and breathing database!
Check Notifications on a regular basis.
Eligibility Change
Interim eligibility Final eligibility granted or denied Eligibility Pending Loss of Jurisdiction Revoked
Message From CAF
Communication from the PSMO-I
Reactivate Rqst Stat
Status updates on reactivation
Invest Rqst Status
Initiated PSI Ready for Review PSQ Ready for Review/Approval Approved PSQ Receipt Acknowledged by ISP (Investigation Service Provider) Revised Terminated
RRU Response
SWFT
Secure Web Fingerprint Transmission (SWFT) mandatory as of December 31, 2013 • Options for creating electronic fingerprint files (.eft): o Live Scan o Card Scan • • Fingerprinting Service Provider o ViaSat to provide fingerprinting service to local contractors starting early 2014 Fingerprints obtained in the following cases: o New Clearance Investigation o New Type of Clearance Investigation
RRU
Request to Research/Upgrade Eligibility • •
When would I submit an RRU?
An investigation has been closed for 30+ days and eligibility has not posted Change to SSN o If you mistakenly enter an incorrect SSN while initiating an investigation, submit an RRU before any action is taken on the record • • •
Notes to remember when submitting RRUs:
You can only have one pending RRU for a subject at a time You must pick the DoD CAF Industry The RRU will remain until it is addressed and you receive an RRU response in the notifications
Loss of Jurisdiction
• Loss of jurisdiction = no clearance eligibility o The subject must be debriefed and no access should be granted • LOJ usually occurs for one of the following reasons: o The SF-86 was not received following an official CAF request o An incident report was submitted and the contents led to a loss of jurisdiction o A CAF, other than DOHA, determines there is no longer a need for SCI Debrief and remove from SCI The FSO must send an RRU to DoD CAF Industry if Top Secret access is still required
Admin Downgrades and Terminations
• Downgrade o Debrief current access in JPAS and indoctrinate lower level o Reissue visit requests • Terminations o o Debrief individual Report adverse term condition to DoD CAF via JPAS (if applicable) o Cancel visit requests o Out-process the JPAS record Separate Debrief access “Out” process from your SMO
DMDC VS. DSS Call Center Who do you call when you need assistance?
• • JPAS SWFT
DMDC DSS Call Center
• • • • Personnel Security Clearance inquiries e-QIP STEPP ISFD
Contact Information
Mallory Howard 6155 El Camino Real Carlsbad, CA 92009 (760) 930-2925 [email protected]