Transcript Presentation (.ppt) - Kuali - University of California, Irvine

Kuali Financial System
TEM
Travel & Entertainment Module
University of California, Irvine
Accounting Systems
University of California, Irvine 2012. All Rights Reserved
Agenda
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Convenient New Features
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Related Documents Tab
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Actual Expenses Tab
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Group Travel Tab
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Special Circumstances Tab
Travel Authorization
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Workflow
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Corporate Travel Card
Future Direction of TEM
University of California, Irvine 2012. All Rights Reserved
TEM Overview
The KFS Travel & Entertainment Module is
an electronic processing application for:
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Travel authorization
Capturing Travel & Entertainment expenses
Reimbursements for:
Travel
 Entertainment
 Moving & relocation
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University of California, Irvine 2012. All Rights Reserved
TEM Overview
The module allows individuals and processors to:
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Relate vendor payment to travel record
Process Advances
Reimburse travel, after automatic deduction of advances
Include Corporate Card transactions into reports
University of California, Irvine 2012. All Rights Reserved
Convenient New Features
Related Documents Tab

All related documents for
a
Travel Authorization (TA)
 a Travel Amendment (TAA)
 a Disbursement Voucher (DV)
 Invoices & Credit Memos (INV, CRM)

used to track travel advances
are displayed in one tab, in one place
University of California, Irvine 2012. All Rights Reserved
Convenient New Features
Related Documents Tab

Drop down menus will display all information
about the transaction
University of California, Irvine 2012. All Rights Reserved
Convenient New Features
Actual Expenses Tab
 Actual
Expenses Tab breaks down & records all
travel expenses
 Same as the old system, only with much less
clicking back & forth for each expense category
 All actual expenses are clumped & identified by
drop down menus
University of California, Irvine 2012. All Rights Reserved
Convenient New Features
Actual Expenses Tab
University of California, Irvine 2012. All Rights Reserved
Convenient New Features
Group Travel Tab
 Individual
names of group travelers can now be
added
 Can identify whether each traveler is a UCI
employee or not
University of California, Irvine 2012. All Rights Reserved
Convenient New Features
Group Travel Tab
University of California, Irvine 2012. All Rights Reserved
Convenient New Features
Special Circumstances Notes
You can add Department or special Funding limits &
restrictions can be added to the Special Circumstances
notes section of the Disbursement Voucher
University of California, Irvine 2012. All Rights Reserved
Convenient New Features
Special Circumstances Notes
University of California, Irvine 2012. All Rights Reserved
Travel Authorization (TA)
 This
is where a user can create a trip to
initiate a travel reimbursement
 Allows users to request travel advances
 Disbursement Vouchers (DV) & Accounts
Receivable (AR) notices are processed as a
result of the original TA
University of California, Irvine 2012. All Rights Reserved
Travel Authorization (TA)
University of California, Irvine 2012. All Rights Reserved
Travel Authorization (TA)
University of California, Irvine 2012. All Rights Reserved
Travel Authorization (TA)
University of California, Irvine 2012. All Rights Reserved
Travel Authorization
Workflow
University of California, Irvine 2012. All Rights Reserved
TEM & the Corporate Travel Card
TEM imports
downloaded
Corporate Credit
Card data
User associates
expenses to Trip
• or mark as personal expense
TEM generates
DV to pay the
bank, & records
expenses
University of California, Irvine 2012. All Rights Reserved
Future Direction of TEM
Foreign Travel
 Foreign
Currency rate lookup
 Ability to enter the conversion rate
 Will calculate/convert expenses based on the
rate entered
University of California, Irvine 2012. All Rights Reserved
Future Direction of TEM
Integration
 Integration
 For
mileage reporting
 Integration
 If
with Google Maps
with Connexxus
other UC campuses find it helps them
University of California, Irvine 2012. All Rights Reserved
Resources
Diana Nielsen
[email protected]
(949) 824-3662
Karen Miller
[email protected]
KFS Trainer:
Melissa Lee
[email protected]
University of California, Irvine 2012. All Rights Reserved
Tanya Harris
[email protected]