Transcript Alaska Construction Industry Substance Abuse Program (AKCISAP) www.akcisap.com

Alaska Construction
Industry Substance Abuse
Program (AKCISAP)
www.akcisap.com
Administered by CleanWorkForce
a subsidiary of WPAS, Inc.
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Presentation Outline:
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Topic
Introduction
Participants
Geographic Area
New Employees
Program Participation Card
Verifying Compliance Status
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Types of Tests
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Via Internet
Via Phone
Pre-Program
Random
Post-Accident
Reasonable Suspicion
Return to Work
Follow-up
Providers
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Third Party Administrator (CleanWorkForce)
Collection Sites
Testing Laboratory
Medical Review Officer
Employee Assistance Program
Employer Action for Out of Compliance Test Result
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Participants
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Union Employees
Employers signatory to
Collective Bargaining
Agreements and their NonBargaining administrative staff.
All testing-related expenses for
Bargaining Employees are covered
by the $0.10 hourly contribution
made by the Employer.
Employers have the option of
having their Non-Bargaining
Employees participate in the
AKCISAP, at a fee of $6.00 per
person per month, or in their own
substance abuse program as long
as it meets the standards of the
AKCISAP.
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Geographic Area
The program will be operated
within the area covered by the
Master Labor Agreements for the
State of Alaska.
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New Employees
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When contacting the Hall for new
participants, advise the Union that
you are a participating employer
with the AKCISAP and if you
require only compliant participants,
provide the Hall a minimum of 48
hours prior to dispatch.
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Depending on your request, the
Hall will attempt to provide you with
participants who are in compliance
with the program or who are willing
to become participants by taking a
Pre-Program test.
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Program Participation Cards for
Non-DOT Employees
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Cards are issued to Bargaining
Unit employees who have either
been grand fathered or who have
tested and received negative test
results for any kind of AKCISAP
test. The card is used by
employers to verify employee’s
compliance status.
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Participants who are in
compliance with the program are
not required to take another test
when employed by a new
company.
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Program Participation Cards for
DOT Regulated Participants
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All DOT regulated participants
will be required to take a PreProgram Test and upon receipt of
negative test results, will be
issued an AKCISAP card.
DOT regulated participants will
be exempt from taking further
Pre-Program Tests, when
dispatched to a participating
employer, if they fulfill DOT
requirements for exemption.
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Program Participation Cards
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Verifying Compliance Status
For Non DOT Participants
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When a new participant arrives on the
job, ask for his or her AKCISAP
Program Participation Card.
You may verify compliance status via
the Internet or by phone. (Note: If
the participant has neglected to bring
their card, or has lost their card, you
may phone CleanWorkForce with
their Social Security number to obtain
this information.)
To obtain the participant’s compliance
status by phone or via the Internet,
you will need:
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Your company’s Identification Number
Your company’s Passcode Number
The participant's Program AKCISAP Card
Number
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Verifying Compliance Status
for DOT Regulated
Participants.
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When a new participant arrives
on the job, ask their AKCISAP
Program Participation Card
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Contact CleanWorkForce by
phone or e-mail to verify if the
participant is compliant with the
AKCISAP and to determine if
they meet the DOT exemption
requirements, or if a preemployment test is required.
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If using the Website for
Non-DOT Participants:
Log on to www.akcisap.com. Click on
Information for Participating Employers
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If using the Website for
Non-DOT Participants:
Log on to www.akcisap.com. Enter
Employer ID, Passcode and Designated
Employer Representative Name exactly as
given to CleanWorkForce.
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If using the Website for
Non-DOT Participants:
Review End User Agreement and click on
the “I agree and wish to continue” button.
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If using the website for
Non-DOT Participants:
Enter up to ten employee card numbers
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If using the website for
Non-DOT Participants:
This page indicates employee status.
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If using the website for
Non-DOT Participants:
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If the participant’s status is “In
Compliance,” they may proceed to
work immediately.*
If the employee’s status is “Not in
Compliance,” call CleanWorkForce.
The employee may have been
unemployed or working out of the
Program’s jurisdiction when previously
selected for a Random test and may
owe a test. If this is the case,
CleanWorkForce will fax you a
makeup Random test form to give to
the employee.
* DOT regulated participants are subject to
DOT requirements for exemption.
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If Checking Compliance
by Phone
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Call CleanWorkForce at
(206) 441-2990 or toll-free
(866) 842-9223.
You will need to identify yourself by
providing your company’s
Identification Number and Passcode
and your name.
Provide the employee’s Program
Participation Card number or their
Social Security Number.
CleanWorkForce will advise if they are
eligible to commence work, if they
owe a Random test, or DOT
exemption requirements need to be
considered.
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Types of Tests, Forms,
& Employer Manual
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Pre-Program
Random
Post-Accident
Reasonable Suspicion
Return To Work
Follow-up
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Alaska Construction Industry Substance Abuse Program
Employer Manual
TABLE OF CONTENTS
Tab 1
Test Authorization:
(Generic test form used for all tests except Random
tests.)
Post-Accident/Reasonable Suspicion
Documentation Form:
(This form is to be completed whenever a PostAccident and/or Reasonable Suspicion Test is
required.)
Tab 2
Pre-Program Testing Instructions:
(What to do when an employee is dispatched to your
jobsite who is not part of the Program and has not
been issued a Program Participation Card.)
Tab 3
Post-Accident Testing Instruction:
(Procedure to follow when an employee is involved in
an accident.)
Tab 4
Reasonable Suspicion Testing Instructions:
(Procedure to follow when an employee is exhibiting
behavior that is recognized as a symptom of
intoxication or impairment caused by a controlled
substance or alcohol.)
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Tab 5
Random Testing Instructions and Employer and
Employee Notices:
(Samples of forms that will be faxed to you when your
employees are selected for random tests.)
Tab 6
Collection Sites:
(Location of facilities where urine specimens are
collected and breath alcohol tests are administered.)
Tab 7
Verifying Employee’s Compliance Status:
(Instructions for verifying employee compliance via the
website or by phone.)
Tab 8
Responsibilities of:
AKCISAP Trustees
CleanWorkForce
Collection Sites
Drug Testing Laboratory
Medical Review Officer (MRO)
Employee Assistance Program (EAP)
Substance Abuse Professional (SAP)
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Test Authorization
and Fax Form
A Test Authorization or
Chain of Custody is to be
completed and given to the
participant when sending
them for a test.
 A list of collection sites that
the participant may use
should also be given to the
participant.
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Pre-Program Tests
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Non-DOT Participants
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Employees who do not meet the
grand fathering criteria must take a
Pre-Program test to become
compliant with the AKCISAP.
Provided they pass the test,
Bargaining Unit employees will be
issued a Program Participation
Card.
Non-Bargaining Unit employees will
not be issued a AKCISAP card.
DOT Regulated Participants
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All DOT regulated participants must
take a Pre-Program Test to enter
the Program
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Random Tests
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Employees are selected at a 50%
testing level each year for a drug test.
Notification is made via fax to the
employer of selected participants.
The Designated Employer
Representative is to deliver the notice
in a timely and discreet manner.
The Designated Employer
Representative is to provide
CleanWorkForce with the date and
time the notification is delivered to the
participant, or the reason it could not
be delivered to the participant, via fax.
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Post-Accident Tests
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This test is required when an
employee is judged to have
caused or contributed to an
accident requiring off-site
medical attention, or, property
damage.
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Necessary medical treatment
should always be provided
before drug and breath alcohol
tests are administered.
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Post-Accident Tests
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Notify the TPA of the
circumstances and identity of the
participant to be tested.
Complete the Documentation
Form and have it signed by the
participant.
The participant is to be
transported to the collection site
by the employer. After the test is
completed, the participant is to
be transported to an acceptable
location.
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Reasonable Suspicion Tests
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A drug and breath alcohol test is to
be performed when a participant’s
immediate supervisor, and a
managerial employee, personally
observe behavior recognized as
intoxication or impairment caused
by controlled substances or
alcohol.
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Notify the TPA of the
circumstances and identity of the
employee to be tested. Complete
the Documentation Form and have
it signed by the participant.
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Reasonable Suspicion Test
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The employee is to be transported
to the collection site by the
employer. After the test is
completed, the participant will be
transported to an acceptable
location.
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Return-to-Work Test
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The Employee Assistance
Program (EAP) or Substance
Abuse Professional (SAP) will
determine when a participant is
eligible to take a Return-to-Work
test.
If the participant receives negative
test results and has complied with
all other requirements imposed by
the EAP or SAP, they may return
to work.
If the participant tests positive,
they will remain off the job until a
subsequent test provides negative
results.
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Follow-up Tests
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The EAP or SAP will require a
participant, who has previously
failed a test, to be subject to
unannounced and unpredictable
follow-up tests for up to two years.
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CleanWorkForce will be
responsible for coordinating the
follow-up test schedule and
notifying the participant when they
must test.
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Providers
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Third Party Administrator (TPA)
CleanWorkForce
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Administers program at the direction of
the AKCISAP Board of Trustees,
equally comprised of management and
union representatives.
Provides participant compliance status
either by phone or website.
Generates Random test forms which
are faxed to the employer for delivery to
the selected participant.
Assists employers with Pre-Program,
Post-Accident and Reasonable
Suspicion tests.
Issues Program Participation Cards to
Bargaining Unit employees receiving
negative test results for Pre-Program
and Random tests.
Liaison with Collection Site Provider,
Testing Laboratory, Medical Review
Officer Employee Assistance Program
and Substance Abuse Professional.
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Providers
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Collection Sites
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A network of collection sites is
available for donors throughout the
State of Alaska.
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The list of authorized sites is
distributed to the Designated
Employer Representatives and is
available on the Program’s website.
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In an effort to provide maximum
convenience, the list of sites is
regularly updated. You are
encouraged to check the website to
ensure you have the most current
information.
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Providers
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Collection Sites
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When sending a participant to a
collection site, provide them with a
completed Test Authorization form or
Chain of Custody, and a list of
collection sites they may use.
Encourage the participant to put the
last four digits of their Social Security
Number, at a minimum, on the
paperwork they complete at the
collection site. Without this
information, the TPA may not be able
to accurately identify each participant
and issue their program card, provided
the results are negative.
To ensure the participant has tested,
you may ask to see a copy of their
Chain of Custody form when they
return from the collection.
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Providers
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Testing Laboratory
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After specimens are collected, they are
couriered to the testing laboratory. They are
given an initial test which may be adequate to
determine negative results. If this is the case,
the results are usually available the day after
the collection has been taken.*
You will not be notified if the test results are
negative, but you can call CleanWorkForce for
results.
Some specimens may need to be sent for a
confirmation test which will require an
additional 24-48 hours. This additional test
does not necessarily mean that the result will
be positive.
If the laboratory finds the specimen to be
positive, it is referred to the laboratory as an
“unverified positive test result.”
*All test results for DOT regulated participants,
including negative results, must be reviewed
by the Medical Review Officer (MRO) and may
require additional time to be reported.
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Providers
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Medical Review Officer (MRO)
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When unverified positive test are results
referred to the MRO, CleanWorkForce will
contact the Designated Employer
Representative and request that the donor call
the MRO.*
The MRO will interview the donor and
determine if the test results are due to an
acceptable action on the part of the donor or
are the results of use of a substance prohibited
by the AKCISAP. After that interview, the MRO
will notify CleanWorkForce and confirm a
negative or positive test result.
The Designated Employer Representative will
be notified immediately whether or not the
participant is in compliance.
*For DOT regulated participants, the MRO will
contact them directly using the phone number
provided by the donor on the Chain of Custody
form.
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Providers
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Employee Assistance Program
(EAP)
Substance Abuse Professional
(SAP)
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If a participant becomes out of
compliance and wishes to regain his or
her eligibility to work, he or she may
contact the EAP or SAP for initial
assessment and referral, if necessary.
The EAP or SAP will determine when
the participant is in compliance with the
program and eligible to return to work.
CleanWorkForce will notify you when
the employee regains his or her
compliant status.
The participant may be subject to
follow-up tests and educational classes
and/or treatment as prescribed by the
EAP or SAP.
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Employer Action for an Out
of Compliance Test Result
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A participant with a positive test result
shall be suspended from employment
and must participate in the education,
counseling, or rehabilitation prescribed by
the EAP or SAP in order to return to
work. Any positive test result may result
in disciplinary action prescribed by the
Employer’s policy.
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A participant with a subsequent positive
test will be immediately terminated and
not subject to future hire until they have
successfully completed education,
counseling, or rehabilitation as prescribed
by the EAP or SAP at the participant’s
expense.
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