Transcript Harris County Community and Economic Development Department Community Development Block Grant

Harris County
Community and Economic
Development Department
Community Development Block Grant
(CDBG) – Public Services Workshop
February 22, 2006
Agenda
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Overview of HCCEDD
Overview of CDBG – Public
Services
National Objectives
Eligible Activities
Recordkeeping & Monitoring
Questions & Wrap-up
Resources Available
HUD Entitlement Funds, PY2006
Harris County will receive $15,004,622 for Program Year 2006.
CDBG
$10,985,813
73%
HOME/ADDI
$3,552,226
24%
ESG
$466,583
3%
Service Area
Service Area
Unincorporated Harris County and its 15 cooperative cities.
Bellaire
Deer Park
Galena Park
Humble
Jacinto City
Katy
LaPorte
Morgan’s Point
Seabrook
Shoreacres
South Houston
Tomball
Waller
Webster
West University Place
Houston, Baytown and Pasadena receive their own
community development funds and are not included
in the Harris County service area.
How it Works
Provides long term goals to improve
quality of life for low-income people
Competitive process through which
CDBG, ESG and HOME funds are
allocated
Annual update to the Consolidated
Plan allocating funds for the program
year
Implementation and Monitoring
Describes progress made towards
goals set forth in the Consolidated
Plan
The Consolidated Plan
 Five-year plan that addresses:
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Housing;
 Social services;
 Infrastructure; and
 Community revitalization needs.
 Specifies types of projects to be
funded
 Application for federal funds under
HUD’s formula grant programs:
 CDBG;
 HOME / ADDI; and
 ESG.
 Basis for assessing performance
The Consolidated Plan aids decision
makers in creating strategies to address
the following:
 Employment and employability;
 Affordable housing;
 Adequate streets;
 Water, sewage and drainage systems;
 Quality education and Workforce Development;
 Parks and green space;
 Community facilities;
 Quality health care;
 Crime awareness and public safety; and
 Safe, peaceful and productive neighborhoods for low- and
moderate-income communities.
Request for Proposals (RFP)
 Solicitation and acceptance of proposals
 According to federal and state
procurement laws and standards
 Applicants must:
 Be a non-profit organization or
governmental agency or entity;
 Expend funds within a 12-month
period;
 Have sufficient working capital;
 Meet one Consolidated Plan
Objective;
 Meet one National Objective;
 Benefit eligible residents in CEDD’s
HUD Service Area.
 Used to address objectives identified in
Harris County’s Consolidated Plan
Annual Action Plan (AAP)
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Detailed description of the
allocations of Harris County
HUD entitlement dollars
(CDBG, HOME, and ESG).
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Discusses how resources
generated by tax dollars will
be utilized for the upcoming
program year.
Agencies Receive Allocations
 Contracts
are developed
between Harris County
and agencies.
 Funds
are dispersed on a
reimbursement basis.
 Grants
Management staff
monitors all projects.
Consolidated Annual Performance &
Evaluation Report (CAPER)
 Describes
progress.
 Reports
on and reviews
county’s use of
Entitlement funds.
 Benchmark
for projects
to be funded.
 Allows
for selfassessment.
Community Development
Block Grant
Public Services
CDBG Overview
Local governments participate in either of
these two programs.
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Entitlement Program
 Cities >50,000 in population
 Urban counties >200,000
States and Small Cities Program
 Cities <50,000
 States <50,000
CDBG Overview
Participating local governments receive annual
allocations of CDBG funds. Amounts are determined
by the higher of two formulas:
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Data based on overcrowded housing, population,
and poverty; OR
Data based on age of housing, population growth
lag, and poverty.
The regulations implementing the CDBG Program are found at
24 CFR Part 570.
CDBG Overview
The Primary Objective of the CDBG Program is:
The development of viable urban communities
through the provision of the following, principally
for low- and moderate-income (LMI) persons:
decent housing,
a suitable living environment,
and economic opportunity.
CDBG Overview
Income Levels*
% of MFI
Amount
30% of Median
0-30%
$18,300
Very-Low Income
31% - 50% $30,500
Low/Moderate Income 51-80%
$48,800
Median Family Income (MFI) in the Harris County area is
$61,000 for a family of four.
* Source: U.S. Department of Housing and Urban Development, January 23, 2006.
Service Delivery
Entities that can carry out a CDBG-funded
public service include:
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The Grantee (CEDD)
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Other governmental entities
(ex: A municipality or a County
Department)
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Private or public non-profit organizations
National Objectives
Each eligible activity must meet one of
three national objectives:
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Aid in the prevention of slum and blight
Urgent Need
Benefit to low and moderate income
persons
National Objectives
Aid in the Prevention of Slums and Blight
Activities must either:
 Eliminate slum and blight on an area basis;
 Eliminate slum and blight on a spot basis;
or
 Be in an urban renewal area.
National Objectives
Aid in the Prevention of Slums and Blight
Activities may qualify if:
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The area meets the definition of slum, blighted,
deteriorated, or deteriorating area under state or local
law;
Substantial number of buildings or public
improvements are in a state of deterioration;
Documentation is maintained regarding boundaries
and condition which qualified the area; and
Activities address one or more of the conditions which
contributed to the deterioration.
National Objectives
Urgent Need
Alleviates emergency conditions.
 Existing conditions pose a serious and
immediate threat to health or welfare;
 Existing conditions occurred within past 18
months;
 Recipient is unable to finance the activity on
its own; and
 Other sources of funding are not available.
National Objectives
Benefit to Low- and Moderate-Income Persons
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Area Benefit
Limited Clientele
Housing Activities
Job creation/retention
National Objectives
Benefit to Low- and Moderate-Income Persons
Area Benefit
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Activity must Benefit all residents in an area where
at least 51% of the residents are LMI
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The service area must be clearly delineated by the
grantee and must be primarily residential
Examples:
 Water and Sewer Projects;
 Libraries;
 Neighborhood and Community Centers;
 Parks, Streets and Sidewalks. *
*Primarily CDBG General projects
National Objectives
Benefit to Low- and Moderate-Income Persons
Area Benefit - Records to Maintain
 Boundaries
of the service area;
 Documentation that the area is primarily
residential (e.g., zoning map, land use
map); and
 Income characteristics of households in
the service area (e.g., census data)
National Objectives
Benefit to Low- and Moderate-Income Persons
Limited Clientele
The organization must:
 Be of a nature and location that it can
be concluded that primary clients are
LMI; or
 Require documentation on family size
and income to show that at least 51%
of the clientele are LMI; and
 Have income-eligibility requirements.
National Objectives
Benefit to Low- and Moderate-Income Persons
Limited Clientele (Cont.)
Serve a group primarily presumed to be LMI
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Abused children
Battered spouses
Elderly persons
Severely disabled persons
Homeless persons
Illiterate adults
Persons living with AIDS
Migrant farm workers
Examples of Limited Clientele Projects include: Facilities for
Senior Services; Homelessness Services; and Domestic
Violence Programs.
National Objectives
Benefit to Low- and Moderate-Income Persons
Housing Activities
Provide or improve permanent residential
structures to be occupied by LMI persons.
Note: At least 51% must be LMI occupied, if
the structure contains more than one unit.
National Objectives
Benefit to Low- and Moderate-Income Persons
Job creation or retention
Creation or retention of permanent jobs, at
least 51% to be made available to or held by
LMI persons.
Eligible Activities
The following activity types are eligible under the
CDBG program:
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Housing
Public Facilities and Improvements
Public Services
Economic Development
Other
Eligible Public Service Activities
 Child
care
 Health
 Job
 Services
care
training
 Recreation
 Education
 Public
 Fair
programs
programs
safety services
housing activities
for homeless
persons
 Drug
abuse counseling
and treatment
 Energy
 Youth
conservation
development
 Services
for Seniors
Level of Service
CDBG Public Service activities must:
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Provide a new service; or
Demonstrate a quantifiable increase in the
level of service provided by the
organization in the 12 months.
Activities that do not fall into one of the
above categories will be considered
ineligible.
Ineligible Public Service Activities
 Income
payments
 Political
activities
 Religious
 Activities
activities
where beneficiaries (persons) are
not residents of the Harris County service
area
Public Services Cap
Community Development Block Grant (CDBG)
Total allocation for PY2006: $10,985,813
Administration
$2,197,163
20%
Public Services
$1,647,872
15%
Remaining
Entitlement
$7,140,778
65%
Public Services Cap
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Public Service Funds are capped at
15% of the annual CDBG Allocation.
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Certain project activities may be
funded through another funding
stream or another CDBG category.
Public Service Cap
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Example: Removing graffiti from public buildings
is a public service. However, assisting private
properties with the graffiti removal may be better
categorized as a property rehabilitation activity
under General CDBG funding activities, which is
not subject to the 15% cap.
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Example: Services for homeless individuals is an
eligible public service activity. However,
Emergency Shelter Grant (ESG) funds have
similar regulatory guidelines for short-term
assistance to the homeless.
Recordkeeping & Monitoring
Overview
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General recordkeeping requirements
Access to records
Retention of records
Monitoring
Reporting requirements
General Recordkeeping Requirements
Records should be accurate, complete,
and orderly.
Records should be maintained in order
to:
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Document all CDBG funded activities (24
CFR Part 570.208 particularly 570.506 (b)
(1)-(11)); and
Demonstrate compliance with all
applicable program and other
requirements (24 CFR Part 570).
General Recordkeeping Requirements
Establish and maintain
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Administrative records
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Financial Records, and
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Project/case files.
Access to Records
Records are used to create audits, examinations,
excerpts and transcripts. The following have access to
records of CDBG funded organizations:
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CEDD representatives;
HUD representatives;
Comptroller General’s Office of the United
States;
Other authorized governmental agencies;
Citizens (24 CFR 570.508).
Retention of Records
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Retain records for periods of time after
annual project activities have been
completed.
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Retain records for five years from the date of
submission of the CAPER in which activity is
reported for the last time.
For all organizations (per 24 CFR 570.502(b)(3), 24 CFR 85.42,
and OMB Circular A-110, Attachment C)
Monitoring
The primary mission of monitoring is to ensure that
organizations are:
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In compliance with all regulations governing
their administrative, financial, and
programmatic operations; and
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Achieving their performance objectives within
the schedule and budget, as outlined in the
Agreement.
Monitoring
Five steps in a monitoring visit
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Notification letter
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Entrance conference
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Documentation, data acquisition and
analysis
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Exit conference
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Monitoring letter
Reporting Requirements
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Reporting requirements are specified by the
Grantee (CEDD) in the Subrecipient
Agreement (24 CFR 570.503(b)(2).
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Programmatic and Four (4) Financial
Reimbursement Request Reports are due
monthly.
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Quarterly and Annual reports may also apply.
Questions
And
Answers
Questions?
Contact:
Shanna LeBrum
Senior Program Analyst
(713) 578-2000, ext. (2051)
[email protected]
Or visit our website at:
www.cedd.hctx.net