Transcript Reclassifying and Relocating Our Feature Film Video Collection:

Reclassifying and Relocating
Our Feature Film Video Collection:
Innovative Interfaces, Inc. (III) Features that
Facilitated the Process
Anping Wu
Susannah Benedetti
University of North Carolina at Wilmington
OLAC Biennial Conference
September 28, 2002
Contact Information
Anping Wu
Cataloging Supervisor
William M. Randall Library
UNC-Wilmington
601 S. College Rd.
Wilmington, NC 28403
910/962-4252
910/962-3078 fax
[email protected]
Susannah Benedetti
Special Formats Cataloger
William M. Randall Library
UNC-Wilmington
601 S. College Rd.
Wilmington, NC 28403
910/962-4243
910/962-3078 fax
[email protected]
Innovative Interfaces Inc. (III) Strategies
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Create Lists
Rapid Update
Messages
Circulation Functions
Printing Functions
Statistical Functions
Getting Started
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Item list of all videos in the library
Use Create Lists
 “Loc has w and material type = g”
 Result: 9,748 items
 Includes videocassettes, DVDs, laser discs,
oversized videos, videos on reserve, videos in
Special Collections
Narrowing the List
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Identify videos to be reclassified
 Videocassettes only
 In certain item locations: wav, wao, wvi
 Feature films
Another List
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Create a new item list
“d has feature films and loc = wav or d has
feature films and loc = wvi or d has feature films
and loc = wao”
Run against first list
Feature Films
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Result: 2,837 item records
Sort by location
Allows for planning of necessary shelf space
More Decisions
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Original plan
 Reclassify all feature films
 Use Rapid Update
Issues
 Length of project
 Patrons eager for recreational video collection
 Potential for confusion
More Benefits of Create Lists
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Options & Flexibility
 What do we want to do next?
 Offers choices
 Can narrow into smaller groups
 Create new lists by different factors
Reclassification by Groups
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Some feature film videos do not require
reclassification
 Silent films: PN1995.75.x
 Genre films: PN1995.9.x
 Foreign films: PN1997.x
Identifying Silent & ‘Genre’ Videos
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Create Lists:
 “call # between pn 1995.1 & pn 1995.99”
 Run against list of Feature Films
 Sort by location & call number
Identifying Foreign Films
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Create Lists:
 “d has foreign films and loc = wav or d has
foreign films and loc = wao or d has foreign
films and loc = wvi”
 Run against list of all video recordings
 Sort by location & call number
Rapid Update
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Use Rapid Update to change loc on all of these
items from wav to wavr
Efficient editing of item records for 1,400 records
Videos to Reclassify & Relocate
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Create Lists
 “call # has PN1997”
 Run against Feature Film list
 Result: 1,404 items
 Sort by location and call number
Editing of Item Records
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Each item record will be touched
 Change call number
 Add subject headings if necessary
Change location from wav to wavr individually
Literary Works & Others
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Identify one final group for reclassification:
 DS, E, F, K, PQ, PR, PS, PT, etc.
Create Lists:
 call # between a____1 & pn_1994.999 or
call # between pn_1998 & z_9999.999”
 Run against Feature Film list
 Result: 437 items
Adding Messages
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Using Create Lists will identify unforeseen
errors, problems and inconsistencies in catalog
Some videos were on list, but not found on shelf
 Checked out or missing
 Add message to item record: “Bring to
Cataloging when returned for reclass, change
loc to wavr”
 Requires cooperation of Circulation staff
Quality Control
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Some videos found on shelf, but not on list
 Lacking appropriate subject headings:
Feature Films
Foreign Films
 Older records cataloged in 1980s
Cleans up catalog
Quality control, identifies patterns to look for
Circulation Functions
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Goal to avoid confusion
Created dummy patron: “Catalog Dept”
Check videos out & in to this patron
Printing Functions
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Printed review file lists for marking genre
changes and dividing among catalogers
Printed labels for reclassified videos
Statistical Functions
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Ongoing quality control
 Use Statistical Functions to sort lists by
location and find errors quickly
 Videos with messages still coming in
Conclusions of III Usage
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Create Lists allowed us to see the scope of the
collection and decide how to proceed
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Item Lists
Narrow by group
Sorting & Printing
Unforeseen surprises
Many functions of III allowed us to handle entire
project in III