Daktronics SharePoint Use – May, 2008 MNSPUG

Agenda • • • • • • • Introductions IT Information Selection Environment Platform Lessons Learned Questions

Introductions • Murray Coble, IT Communications, Intranet Product Manager • Daktronics, Inc.

• Brookings, South Dakota • • 3500 employees $433 million in revenue in FY07 • • 15-25% revenue growth, year after year Publicly traded -- DAKT

Daktronics • “To be the world leader at informing and entertaining people through dynamic visual and audio communication.” • • • • • • Video Displays Scoreboards Electronic Message Centers Sound Systems Hoist Systems Creative Content

IT Information • • • • • • Microsoft Technologies • SQL • • .NET

Active Directory Office Exchange BizTalk Distributed User Base • Over 45 remote offices in 8 countries About 2600 network users

SharePoint Selection • • Driving Factors • Enterprise Content Management • • IT Philosophy Vendor stability Key Requirements • Integration • • URL accessibility Fast, property-based searching

SharePoint Selection • • • • • • Process • Defined requirements in early 2005 • • Attended AIIM national conference Attended 2005 MSFT PDC SPS 2003 pilot project with Quilogy Tested MOSS beta 2, trained with Mindsharp Made recommendations to business Made decision Implemented MOSS

SharePoint Environment • Medium-sized farm • 2 Web Front End servers, running Search • • • 1 Index server Clustered SQL Application server for Excel Services and Forms Server

SharePoint Environment • • • • • Staff • Product Manager • • System Administrator .NET developers Enterprise Content Manager Leverage existing DBAs and server team Business analysts and project managers User interface and graphic designers

SharePoint as a Platform • • • • • Document Management Web Content Management Intranet Search Collaboration

Document Management • • Migrated 800,000+ documents Document Center Site Collections

Document Management • • Second Search Center Property searches • Results page configuration

Document Management • • Custom column types Source File upload tool • Metadata Updater

Document Management • Integration • Sales project tracking • • • Customer lookup Contract project sites Windchill PLM

Document Management • • • • Future Plans • Scanner to SharePoint • • Lifecycle management Records management Centralized upload tool Search enhancements Workflow

Web Content Management • • • • • Waited for ECM Selection End users were skeptical SharePoint pilot project Presentation by Inetium Approved by stakeholders

Web Content Management • • • • • Rewriting www.daktronics.com

on SharePoint Worked with Inetium on envisioning, branding, and development Content management is ready Content is being built Scheduled for Fall, 2008 release

Web Content Management • • • Reuse of content Consistent tagging Page-aware aggregation web parts

Web Content Management • Photo Gallery

Web Content Management • • Tab control with web part zones Advanced configurations options for content creators and administrators

Web Content Management • • • • Future Plans • Content sharing intranet/website • • Knowledge base Portals E-Commerce Translation management efficiency Mobile Viewing

Intranet Portal • • • • • Intranet homepage News feature stories Employee search Corporate calendar Department Information

Intranet Portal • Applications • Regional Office Information • • Dispatch calendar Contract Sites

Intranet Portal • • • • • • Future • All informational pages • • Branding More Robust News Corporate Slide Library Encyclopedia (wiki) Product Information Competitor Information Possible platform for every web application

Search • • • Enterprise Search Documents Search Future Plans • Data from all Information Systems • BDC

Collaboration • • • Team sites, project sites, department sites Sites Directory Wikis • Projects • • Manuals Initiatives

Future Initiatives • • • • Business Intelligence InfoPath, Forms Server, Workflow Business Data Catalog in Search Extranets

Training and User Adoption • • • • • Frequent Training • Site Owners • End Users Open Labs Monthly User Groups SharePoint Resources site User adoption is average

Lessons Learned/Tips • • • • Be judicious about what documents go into SharePoint Build a significant amount of SharePoint content before the initial release Over-plan for user adoption and training Have a plan for branding and naming

Lessons Learned/Tips • • • • • Create a buzz, but set realistic expectations Identify and build content managers Strategize for ad hoc collaboration Develop an internal champion(s) Do not expect a culture change overnight

Closing • • • • • So why is SharePoint the right platform for Daktronics?

• • • It is a great product Extendable Further leverage our investment in Microsoft technologies Total cost of ownership Strong partner and user community Uses and builds on existing skill sets State of constant evolution