REINVENTING PUBLIC SERVICE HON. JOSEFINA M. DELA CRUZ Governor, Province of Bulacan and
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REINVENTING PUBLIC SERVICE A Presentation By: HON. JOSEFINA M. DELA CRUZ Governor, Province of Bulacan and Secretary General, League of Provinces LOCATION OF THE PHILIPPINES RUSSIA MIDDLE EAST N. KOREA S. KOREA CHINA AFGHANISTAN JAPAN NEPAL PAKISTAN BHUTAN INDIA TAIWAN BANGLADESH MYANMAR VIETNAM HONG KONG LAOS PACIFIC OCEAN THAILAND CAMBODIA SRI LANKA MALAYSIA SINGAPORE BRUNEI PAPUA NEW GUINEA INDIAN OCEAN INDONESIA LOCATION OF THE PHILIPPINES NUEVA ECIJA TARLAC ZAMBALES PAMPANGA BULACAN BATAAN Manila Bay South China Sea METRO MANILA Laguna Bay PROFILE: PROVINCE OF BULACAN LAND • • • • • • • Proximate to Metro Manila 22 Towns 2 Cities 569 Barangays 262,500 hectares Good Roads Telecommunications, Power and Water Supply Facilities • Industrial Estates PEOPLE • • • • • • 2.7 million population (projected 2004) 98.30% literacy rate Filipino speaking English as second language Rich Historical and Cultural Heritage Entrepreneurial people VISION STATEMENT A STRONG MIDDLE CLASS AS THE CORE OF THE CITIZENRY WITH EQUAL ACCESS TO OPPORTUNITIES AND SERVICES MISSION STATEMENT Towards this end, we are committed to pursue; • The promotion of positive Filipino values among the families • Programs for drug free and responsible youth sector, • Programs on sustainable development, • The efficient delivery of health and social services, • The protection and management of environment, • Program aimed at food security, • The strengthening of the SMEs, • Programs to develop highly competent information technology in local governance, • Proficient, motivated and inspired workforce in the bureaucracy, • The promotion of arts, culture and tourism, • The provision of quality services to all sectors. • Programs for the upgrading the quality of public education 5 POINT DEVELOPMENT AGENDA 1. Reforms in Government 2. Sustainable Economic Development 3. Efficient Delivery of Health and Social Services 4. Youth, Cultural and Historical Development 5. Peace and Order STATE OF GOVERNANCE (1998) • Limited resources (10% IRA cutback) • Overstaffed bureaucracy • Irrelevant systems and procedures • Low morale of personnel • Lack of sufficient incentive mechanism • Resistance to change • Need for reorientation REFORMS IN GOVERNMENT PROFESSIONALIZING THE BUREAUCRACY STARTS WITH RIGHT SIZING THE BUREAUCRACY Professionalizing the Bureaucracy (Capacity & Capability Building, Quality Service Improvement) REFORMS IN GOV’T Incentives - Salary Standardization - Housing - Awards & Recognition - Scholarships - Other Benefits Local Participation Planning & Budgeting Systems & Procedure Improvement Quality and Timely Service to the People PROV’L GOV’T OF BULACAN Technology upgrading MIS GIS IMPROVED QUALITY OF LIFE Value Enhancement PROGRAM FRAMEWORK ORGANIZATIONAL STRUCTURE PROVINCIAL GOVERNMENT OF BULACAN MAY 1997 – JANUARY 1999 PROVINCIAL GOVERNOR OFFICE OF THE SANGGUNIANG PANLALAWIGAN PROVINCIAL VICE GOVERNOR / PROVINCIAL BOARD MEMBERS MIS – Provincial Government of Bulacan HRMO – Timekeeping and Payroll System OFFICE OF THE PROVINCIAL ADMINISTRATOR PERSONAL STAFF OFFICE OF THE SECRETARY TO THE SANGGUNIANG PANLALAWIGAN Provincial Administrator Provincial Government Department Head Secretary to the Sangguniang Panlalawigan SPECIAL SERVICES DIVISION PYSDO CUL.AFF.DIV JAIL HBCC PIO BPCC FIREFIGTHING PGADH CAO IV Pro. Warden AO IV PGADH Registrar Figther II ADMINISTRATIVE SERVICES DIVISION HEALTH & SOCIAL SERVICES DIVISION Coordinator Coordinator PPDO PROVINCIAL LEGAL OFFICE Provincial Planning & Dev’t. Coordinator Provincial Legal Officer PROVINCIAL GENERAL SERVICES DEPT. Provincial General Services Officer PROVINCIAL HUMAN RES. MGT., OFFICE Provincial Government Department Head PROVINCIAL HEALTH OFFICE PROVINCIAL SOCIAL WELFARE & DEV’T OFFICE PROVINCIAL ENVIRONMENT Provincial Health Officer PSWDO Provincial Government Department Head FINANCIAL SERVICES DIVISION TECHNICAL SERVICES DIVISION Coordinator Coordinator PROV’L ASSESSOR OFFICE PROVINCIAL TREASURY OFFICE PROV’L ACCOUNTING OFFICE Provincial Assessor Provincial Treasurer Provincial Accountant PROVINCIAL BUDGET OFFICE Provincial Budget Officer PROVINCIAL ENGINEER’S OFFICE PROVINCIAL AGRICULTURAL OFFICE PCEDO Provincial Enginner PROVINCIAL AGRICULTURIST Provincial Government Department Head 24 MUNICIPALITIES ORGANIZATIONAL STRUCTURE PROVINCIAL GOVERNMENT OF BULACAN 1999 NGOs POs OFFICE OF THE SANGGUNIANG PANLALAWIGAN PROVINCIAL GOVERNOR PROVINCIAL VICE GOVERNOR / PROVINCIAL BOARD MEMBERS OFFICE OF THE PROVINCIAL ADMINISTRATOR PERSONAL STAFF OFFICE OF THE SECRETARY TO THE SANGGUNIANG PANLALAWIGAN Provincial Administrator Provincial Government Department Head Secretary to the Sangguniang Panlalawigan ADMINISTRATIVE SERVICES CLUSTER HEALTH & SOCIAL SERVICES DIVISION PPDO PLO PGSD PHRMO PHO PSWDO PYSEDO BPC PDCO PPD Coord. PLO DH PGS Officer PGDH Prov. Health PSWDO PGDH PGDH SOO IV MIS PIO JAIL PGDH PGADH Prov. Warden ECONOMIC SERVICES CLUSTER FINANCIAL SERVICES CLUSTER PROV’L TREASURY & ASSESSOR OFFICE PROV’L ACCOUNTING OFFICE Provincial Treasurer Provincial Accountant PROVINCIAL BUDGET OFFICE Provincial Budget Officer PEO PAO (Agriculture) Prov. Engr. Prov. Agric. 24 MUNICIPALITIES PCEDO PENRO ACTO BAPD PDO IV CHANGES IN 1999 REORGANIZATION WERE: • Merging of 2 big departments – the Provincial Assessor’s Office and the Provincial Treasurers Office. • Abolition of the positions of two Assistant Department Heads – Assistant Provincial Budget Office and Assistant Provincial Social Welfare Office. • Transfer and consolidation of the disaster function from the PSWDO to the Office of the Governor. • Strengthening and upgrading of the functions of the General Services Department to include the Hiyas Convention Center and Commercial Offices. • Creation of Provincial Youth, Sports and Employment Development Office. • Upgrading of the MIS from a division to a semi-department. • Creation of the Business Assistance and Promotions Division directly under the Office of the Governor. • Waterways management function of ENRO was returned to PEO. • Publication and distribution of Employee’s Handbook. • Conversion of the Bulacan Provincial Hospital from a tertiary hospital into a teaching-training hospital. • Standardizing the number of positions in the different district hospitals according to DOH Standards CHANGES IN 1999 REORGANIZATION WERE: Results of the 1999 Reorganization Total No. 259 124 1164 88 1635 Promoted Upgraded Status Quo Demoted GRAND TOTAL Percent 15.84% 7.58% 71.19% 5.38% 100% Total Number of Employees by Status of Appointment (Comparative Analysis from 1993 to 1999) STATUS Permanent Temporary Casual Coterminous Contractual GRAND TOTAL 1986 258 424 876 12 1570 1989 270 773 206 6 46 1301 1993 1566 89 322 14 63 2054 Source: Provincial Human Resource Management Office, 1999 Total No. 1996 1995 1552 1561 106 121 227 264 14 17 67 73 1966 2036 1997 1596 60 107 59 75 1897 1998 1601 27 68 45 69 1810 1999 1584 12 72 23 61 1752 ORGANIZATIONAL STRUCTURE PROVINCIAL GOVERNMENT OF BULACAN 2003 SANGGUNIANG PANLALAWIGAN VICE-GOVERNOR PROVINCIAL GOVERNOR PERSONAL STAFF PERSONAL STAFF OSSP OFFICE OF THE PROVINCIAL ADMINISTRATOR PCSJMO PGSO PHRMO PLO PPDO PSWDO PYSACO PHO PPAO PAO PITO ACCOUNTING PATO PBO PENRO PEO PCEEDO 22 MUNICIPALITIES and 2 CITIES CHANGES IN 2003 REORGANIZATION WERE: • The most significant accomplishment of the 2003 reorganization are the changes in the Provincial Administrator’s Office: Two divisions were created – the Organization/Systems Development Division and the Monitoring and Evaluation Division. The function of these two divisions are to develop, install and implement a system of monitoring and evaluating the quality and performance of all provincial government offices for judging system-level efficiency and effectiveness and develop, install and cause the implementation of system’s audit and control. As per World Bank and US-Aid studies, these two areas are common weaknesses of the LGUs in the country and an area where the Provincial Government will focus on as part of its commitment to efficiency, effectiveness and responsiveness. • Divisions which perform similar functions under the same department were merged • 245 positions were upgraded. Entry positions in most offices are now Officer II positions (SG – 15) • Sections were upgraded to divisions • Semi-departments were upgraded to full pledge departments • Positions that will focus on functions missing in the existing plantilla positions were created • New divisions were created CHANGES IN 2003 REORGANIZATION WERE: Results of the 2003 Reorganization Total No. 165 245 903 1 135 30 1479 Promoted Upgraded Status Quo Re-employed Human Resource Pool Demoted GRAND TOTAL Percent 11.00% 16.57% 61.05% 00.07% 09.13% 02.03% 100% Total Number of Employees by Status of Appointment (Comparative Analysis from 1993 to 2003) STATUS Permanent Temporary Casual Coterminous Contractual GRAND TOTAL 1993 1566 89 322 14 63 2054 1995 1561 121 264 17 73 2036 1996 1552 106 227 14 67 1966 1997 1596 60 107 59 75 1897 Source: Provincial Human Resource Management Office, 2003 Total No. 1998 1999 1601 1584 27 12 68 72 45 23 69 61 1810 1752 2000 1480 54 61 23 76 1694 2001 1498 54 83 22 54 1711 2003 1223 120 89 153 47 1632 2004 1258 106 142 142 11 1659 IN PROFESSIONALIZING THE BUREUACRACY, GOVERNMENT INVESTS IN PEOPLE Investing in people entails costs but is cost effective in the long run Better trained employees meant rewards not only in better performance, improved attitude but also in minimizing costly mistakes 60 in-house trainings given (1998-2003) 1632 employees availed of local trainings (2000-2003) 13 employees sponsored to studies abroad 68 employees and 97 outstanding teachers given scholarships WITH LESS PEOPLE, MAXIMUM PRODUCTIVITY 1. Performance Evaluation System (PES) was modified to include guidelines on mechanics of the system, the procedure to be followed and the mechanics of rating. Every department is rated in terms of accomplishing tasks, efficiency and effectiveness in handling budget and behavior in serving the clients. Individuals and offices who have delivered quality services as per this system are rewarded. 2. Performance Management System (PMS). Anchored on the principle that performance management is not just appraisal but planning, not one way flow but dialogue, not required forms but communication, not past but present and future and not blaming but solving problems. 3. This program aims to encourage employees and government officials to be creative, resourceful, effective, honest and productive. 4. Productivity is rewarded with increased benefits to employees PROFESSIONALIZING THE BUREUACRACY IS GETTING THE RIGHT PEOPLE Minimum qualification standards for every position were set and followed Recruitment was made transparent Promotions are based on performance PROFESSIONALIZING THE BUREUACRACY MEANS INVESTING IN INFORMATION TECHNOLOGY PERSONNEL MANAGEMENT INFORMATION SYSTEM (PMIS) Components of the PMIS: • Personnel Management • Employee 120 Files • General Payroll System • Monthly Payroll of the Provincial Government • Remittances done by the Accounting Office • Payslips of Employees • Summary of Employee’s Annual Income Tax • BIR Form 2316 • Employees Master List • Timekeeping System • Leave Credits / Balances • Personnel Attendance Report • Daily Time Record PROFESSIONALIZING THE BUREUACRACY MEANS INVESTING IN INFORMATION TECHNOLOGY PMIS: Systematic files of employees, computerized processing of salaries and remittances, and salary withdrawal using ATM cards of Expressnet Process Without PMIS With PMIS Benefit/Improvement Payroll Preparation Done by 26 Admin. Staff of all Departments /Divisions Done by 2 personnel Processing Time in the Preparing of Service Records Done 20 minutes Done in 15 seconds Processing Time in Determining Leave Credits Done in 5 minutes Done in 30 seconds Processing Time in Preparing Remittances (GSIS, PAG-IBIG, MEDICARE) Done in 5 days Done in 4 hours A 4.5-day improvement (90%) Processing Time in Preparing Pay slips (1752 employees) Done in 5 days Done in 4 hours A 4.5-day improvement (90%) 22 personnel less (84%) Estimated Annual Savings in Salaries is P 2.5M A 19.75-minute improvement (98.75%) A 4.5-minute improvement (90%) PROFESSIONALIZING THE BUREUACRACY MEANS INVESTING IN INFORMATION TECHNOLOGY PMIS: Systematic files of employees, computerized processing of salaries and remittances, and salary withdrawal using ATM cards of Expressnet Process Without PMIS With PMIS Benefit/Improvement Processing Time in Preparing BIR Form 2316 Done in 25 days Done in 3 days A 22-day improvement (88%) Processing Time in Preparing Employee Masterlist Done in 8 hours Done in 30 minutes A 7.5-hour improvement (93.75%) Processing Time in Preparing RATA Journal Done in 30 minutes Done in 4 minutes A 26-minute improvement (86.67%) Processing Time in Consolidating Employees’ Tardiness, Invalid Entries and Non-Filling of Locator Slip Done in 7 days Done in 1 day A 6-day improvement (85.71%) PROFESSIONALIZING THE BUREUACRACY MEANS PERFORMING PUBLIC HEALTH SYSTEMS Improved Hospital Services AVERAGE 2001 Bed Capacity Occupancy No. of Patients Admitted Ave. Patient/day Ave. Length of Stay OPD Consultation No. of Referrals Major Operation Minor Operation Gross Mortality Rate Net Death Rate Income RFM Collection 80% Cost/Bed/Day/Actual Cost/Bed/Day/Authorized Budget Cost Recovery Exchange Rate: 1 US$ = Php 56.00 Source: Bulacan Provincial Hospital, 2003 75.00 94.11% 10,811.57 69.23 3.25 48,271.71 128.86 891.86 2,102.71 2.15% 1.11% US$ 139,158.90 US$ 0.00 US$ 20.33 US$ 18.29 US$ 508,488.70 27.02% 2002 75.00 101.08% 7,665.43 85.33 3.29 49,951.14 267.43 1,025.86 1,899.71 2.41% 1.02% US$ 145,477 US$ 77,626.73 US$ 20.51 US$ 19.18 US$ 577,442.60 38.98% 2003 200 108.54% 19,519 217 3.9 113,315 1489 2,738 1,912 4.89% 1.48% US$ 517,042.89 US$ 310,972.11 US$ 24.36 US$ 26.45 US$ 1,930,087 42.40% IN PROFESSIONALIZING THE BUREUACRACY, GOVERNMENT LISTENS TO THE PEOPLE Under the Constituent Responsive Governance Project, four(4) programs/projects we pretested – Health Insurance Program, Solid Waste Management, feedback on the Real Property Tax Billing statement and the acceptability of a community radio. Waste Management Survey (Project Sagittarius) Medicare Para sa Masa Survey (Project Mercury) Community Radio Survey RPTIS Billing Statement Survey (Project Pisces) IMPACT BULACAN NO.1 IN HUMAN DEVELOPMENT INDEX(HDI) 2000 PROVINCE Bulacan Bataan Cavite Rizal Batanes Laguna Ilocos Norte Batangas Pampanga Isabela HDI 0.760 0.746 0.735 0.733 0.717 0.709 0.684 0.683 0.665 0.649 RANK 1 2 3 4 5 6 7 8 9 10 Source: National Statistics Coordinating Board, Philippines, 2003 1997 HDI 0.702 0.727 0.724 0.693 0.713 0.676 0.646 0.684 0.648 0.626 RANK 4 1 2 5 3 7 9 6 8 10 1994 HDI 0.727 0.653 0.782 0.730 0.760 0.721 0.623 0.672 0.664 0.624 RANK 4 8 1 3 2 5 12 6 7 10 PERCENT CHANGE 2002-1997 8.3 2.6 1.5 5.8 0.5 4.8 5.8 (0.1) 2.6 3.6 1997-1994 (3.4) 11.3 (7.4) (5.1) (6.2) (6.2) 3.7 1.8 (2.4) 0.3 IMPACT ECONOMIC DEVELOPMENT SECTOR Palay Production (mt/ha) Acquaculture Prod’n (mt/ha) Registered Cooperatives Active Cooperatives Total Assets (Php Billion) Total Membership Investment Generated (Php Billion) Employment Generated Export Performance (US$ Million) New Registered Business Employment Rate (%) 1999 3.34 1,141 780 2000 3.28 33,499 1,269 624 2001 3.79 63,286 1,290 648 2002 4.13 54,591 1,335 693 2003 4.75 55,341 1,385 698 4.09 183,119 4.23 183,427 4.36 184,080 4.990 189,114 4.991 190,364 5.56 32,178 5.31 43,393 4.70 31,301 6.36 40,886 8.70 35,745 198.52 7,150 92.1 232.35 170.74 6,473 91.2 136.00 7,137 91.8 162.41 9,059 89.7 Ave. Annual Family Income ($) Poverty Incidence Source: PAOs Office-Bulacan, DTI-Bulacan, Provincial Cooperative Development Office 2003 Exchange Rate: 1 US$ = Php 56.00 1994 2,042.98 17.3 92.2 1997 2,552.20 8.30 2000 3,276.69 5.40 IMPACT SOCIAL DEVELOPMENT SECTOR Crude Birth Rate (/1,000 popn) Crude Death Rate (/1,000 popn) Mortality Rate3 - Infant Mortality Rate (/ 1,000 live birth) - Maternal Mortality Rate Malnutrition Rate (%) Hospital Occupancy Rate (%) Average No. of In-Patients Average No. of Out-Patients HHs w/ Access to Safe Water (%) HHs w/ Sanitary Toilet (%) Functional Literacy4 Rate Growth Rate 1999 25.16 4.42 2000 24.40 4.39 2001 22.87 4.33 2002 24.55 4.34 2003 24.89 4.42 10.84 8.66 8.99 7.84 7.49 0.30 3.06 88.14 482 1,462 83.64 86.16 90.59 1990 3.20 0.11 3.06 88.14 482 1,462 92 83.96 90.59 1995 4.56 0.30 1.90 94.11 483 1,072 92.8 99.4 90.59 2000 4.93 0.29 1.52 101.08 566 1,138 92.8 99.4 90.59 0.22 0.46* 108.54 616 1,327 93.18 87.90 90.59 •Classification by weight status using IRS (below normal-very low) Source: Bulacan Provincial Hospital, FLEMMS IMPACT 1998 Source: Provincial Assessor and Treasury Office, 2002 1,508,552.36 1,200,000.00 1,000,000.00 800,000.00 600,000.00 400,000.00 200,000.00 0.00 1,421,727.32 2,000,000.00 1,800,000.00 1,600,000.00 1,400,000.00 1999 1,810,606.69 INCREASE IN REAL PROPERTY TAX COLLECTION BY 27.35% 2000 Exchange Rate: 1 US$ = Php 56.00 IMPACT INCREASE IN FUNDS FOR SERVICES (IN US$ MILLIONS) 12 10 8 9.175 7.3 10.918 11.225 2 7.767 4 6.916 6 1998 1999 2000 2001 2002 2003 0 Source: Provincial Budget Office, 2003 Exchange Rate: 1 US$ = Php 56.00 IMPACT INCREASE BENEFITS FOR EMPLOYEES 140,000.00 120,000.00 100,000.00 80,000.00 97,767.86 129,285.72 126,714.29 128,142.85 127,214.28 20,000.00 104,892.86 40,000.00 72,035.71 60,000.00 1998 1999 2000 2001 2002 2003 2004 0.00 Source: Provincial Human Resource Management Office Exchange Rate: 1 US$ = Php 56.00 IMPACT REVENUE GENERATION PGB REVENUE 1997-2003 In Millions US$ 18 6 10.392 8 9.809 10 15.702 12 13.043 14 15.699 16 19.643 19.821 20 Bulacan 4 2 0 1997 1998 1999 2000 2001 2002 Source: PATO 2003 Exchange Rate: 1 US$ = Php 56.00 IMPACT Crime Volume Index Crime Non-Index Crime TOTAL Ave. Monthly Crime Rate (per 100,000 popn.) Crime Solution Efficiency (%) 2001 Bulacan Region III Philippines 516 2,474 38,867 1,581 5,820 38,867 2,097 8,294 76,997 7.48 8.61 8.23 96.47 94.16 90.36 2002 Bulacan Region III Philippines 449 2,501 43,760 1,322 5,519 42,016 1,848 8,020 85,776 6.31 8.32 8.97 90.40 90.27 89.24 2003 Bulacan Region III Philippines 456 2,678 42,687 1,392 5,264 41,017 1,771 7,942 83,704 6.70 8.12 8.61 98.92 91.66 91.09 IMPACT POVERTY INCIDENCE 1994 1997 2000 Philippines 35.5 28.1 28.4 Region III 29.2 13.9 17.0 Bulacan 17.3 8.3 5.4 Number of Poor Families 1997 1994 2000 Philippines 4,528,005 3,988,082 4,336,582 Region III 372,197 199,603 257,902 Bulacan 53,329 24,854 19,091 TRANSFERABILITY / SUSTAINABILITY SUSTAINING MECHANISMS • Our program is very strong in people’s participation. There is ownership of the reorganization because of the importance we place in communicating the changes we want to happen and why we want them to happen. • We place a premium in the Management of Resistance to change. • We invest a lot in training our people. • We also place much importance in career development. A critical aspect of the 2003 Reorganization is the identification of the middle managers who will be added to the “Core Group of Champions” of the Provincial Government. These people will be given intensive training equipping them with the proper attitude and competence to take over in the future. • The computerization of the Provincial Government operations is also a critical step not only for transparency, efficiency and effectiveness but also for the sustainability for these reforms. Governor Josie Dela Cruz Governor, Bulacan and Secretary General, League of Provinces Provincial Capitol Malolos, Bulacan Tel. No. +63 (44) 791-0853 791-02-09/1603 to 04 loc. 148 +63 (44) 662-6009 Telefax No. +63 (44) 791-5340 E-mail : [email protected] Website: http://www.bulacan.gov.ph http://www.josiedelacruz.com