Transcript Closure of the IR/PS Library at UCSD: Logistics, Impact, and

Victoria Chu
UCEAB at UC Irvine, 9/15/2011
“The UC system is experiencing what officials
have called the worst financial crisis in its
history, losing millions of dollars in state
funding over the past few years while
steadily raising tuition and laying off
employees to compensate.”
The San Diego Union Tribune, 8/18/2011
 Eliminated (or held vacant) ~50 positions
 Shorter library hours
 Reduced expenditure on information resources
 Reduced instruction and classroom support
 Service points consolidation
 Slowed down digitization efforts
 Across the board cuts to supplies and equipment budget
 Budget cut for facilities maintenance and renovation
Picture posted on the former IR/PS Library Home Page
Medical Center Library
CLICS
SIO Library
S&E Library
East Asia Collection
IR/PS Library
 1988; SSH Library
 1987; School of IR/PS
 Primarily CJK collection
 English, CJK, Spanish,
 Humanities and social
Portuguese, other
languages
 Focused collections –
politics, economics,
political economies
 East Asia, Southeast
Asia, and Latin America
sciences
 Geisel Library 4th Floor
 Chinese and Japanese
Studies teaching and
research needs
 Early February 2011, Budget Town Hall
 Late February, initial Libraries
Consolidation/Integration Meeting (IR/PS & CLICS
into SSHL)
 Mid April, Planning Meetings for Closure; Budget
Town Hall
 July 1st, Last Day Open to the Public
 July 13th , All Staff at New Departments/Libraries
 To identify Issues
 To identify a Program Manager
 To identify Project Managers
 To outline Tasks
 To outline Timelines
 AUL Public Services as over all Program Manager
 IR/PS onsite PM for Collections
Harold Colson
Collections Manager for IR/PS Library
Latin American Studies Librarian
Web Editor
 IR/PS onsite PM for Closure (everything but
collections)
Victoria Chu
Acting Head, June 2010-July 2011
Chinese Studies Librarian
 Online PM Tool, Confluence
Libraries-wide, Everyone
 Administration
 IR/PS
 Facilities
 Technical Services (Metadata & Acquisitions)
 Public/Access Services
 Web Master
 Communication Office
 Closing to the Public
 7/1/2011 the Earliest
 Space Release to Campus
 10/28/2011 or Earlier
 9/12/2011
 Communication Plan
 Web Pages; Web Presence
 Staffing
 Reassignment Notifications
 AUL, LHR, receiving DHs
 Staff Reassignments
 3 Librarians, 4.75 Library Assistants, 1 Administrative
Assistant, 0.5 DSSL
 Physical Relocation
 Furniture, Supplies, Equipment
 Equipment Relocation– Staff
 PC workstations, photocopier, printers, telephones
 Equipment Relocation– Public
 Workstations, productivity stations
 Standalone PCs, CDs, databases
 Photocopiers, Printers
 Equipment – Other (Media Room, Digital Signage)
 Monitors, Projector, DVD Player
 Security System and Cameras
 Artwork
 Photo collections, Scroll, Plaque, Events Posters
 Historical/Archival Library Files and Documents
 Building and Collection Histories
 Publicity and Events
 Reference and Research Services
 Reference and Consultations
 Instructions and Outreach
 Departmental Liaison, Liaison Activities
 Other Public Services
 Reserves
 Book Returns
 Web Pages
 Directories, Internal and External
 Other On Location Services
 Media Viewing
 Data Drops
 Custodial Services
 Book Drops/Returns, Pickups/Deliveries
 Water Delivery
 Security Services
 System and PC
 Building and Room Keys, Security Access Cards
 Collections
 CDs, Standalone Databases
 Reference Collection
 Regular Print Collection
 Microform Collection
 Current Periodicals and Newspapers
 New Books / New Books Shelf
 Circulation of Existing Materials during Transition
 Transportation of Materials during Transition
 Records Adjustments
 Bibliographic
 Millennium
 Melvyl
 Circuit
 Physical Relocation
 IR/PS Collection Consolidation
 Move to Geisel Floor 8
 Floor 8 to move to the Annex
 LC Class Q to Z and Oversized
 ~8-16 Students on Moving and Reconfiguration
 Completed August Week 3
 ~60,000-65,000 on Floor 8; 30,000 Annex Transfer
 Circulating Books and Journals on Floor 8
 Current Journals, Microforms, Newspapers, and
Reference Books on Geisel Floor2, Interfiled with SSHL’s
Existing Holdings
 Human Resources Relocation
 All IR/PS Staff Reassigned
 Considerations of strengths and organizational needs
 Advance notifications sent to all
 Receiving Libraries and Departments
 Biomedical Library
 Within Geisel Library
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S&E Library
SSHL
Access Services Department
Collections Services & Support Department
Acquisitions Department
Metadata Services Department
Facilities Department
 Collection Development Continues
 Both IR/PS Collection and EA Collection
 Research Consultations Continue
 SSHL & School of IR/PS
 Both IR/PS and EA Collections within one Building
(Geisel)
 Floors 8 and 4
 Consolidated; De-duplicated
 IR/PS Collection Intact, Updated, Consolidated, Alive!
 Loss of a Special Library and Community Space
 For IR/PS students and faculty
 Neighborhood library for northwest campus
 Study Space
 Loss of 3 group study rooms
 Seating increased, from 125 at IR/PS to 144
 School to Re-Open Former Library Space
 Using select library furniture
 15 out of 18 newspapers subscriptions retained
 Project , February to September
 New Arrangements for the New Academic Year
 Contribution from All Library Staff
 IR/PS Library Closed
 IR/PS Collection Lives On!
Further questions on Closures, Consolidation Efforts, and
Impact on Services and Resources
 Brian Schottlaender, UL, [email protected]
 Catherine Friedman, AUL, Public Services, [email protected]
 Martha Hruska, AUL, Collections, [email protected]