Closure of the IR/PS Library at UCSD: Logistics, Impact, and
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Transcript Closure of the IR/PS Library at UCSD: Logistics, Impact, and
Victoria Chu
UCEAB at UC Irvine, 9/15/2011
“The UC system is experiencing what officials
have called the worst financial crisis in its
history, losing millions of dollars in state
funding over the past few years while
steadily raising tuition and laying off
employees to compensate.”
The San Diego Union Tribune, 8/18/2011
Eliminated (or held vacant) ~50 positions
Shorter library hours
Reduced expenditure on information resources
Reduced instruction and classroom support
Service points consolidation
Slowed down digitization efforts
Across the board cuts to supplies and equipment budget
Budget cut for facilities maintenance and renovation
Picture posted on the former IR/PS Library Home Page
Medical Center Library
CLICS
SIO Library
S&E Library
East Asia Collection
IR/PS Library
1988; SSH Library
1987; School of IR/PS
Primarily CJK collection
English, CJK, Spanish,
Humanities and social
Portuguese, other
languages
Focused collections –
politics, economics,
political economies
East Asia, Southeast
Asia, and Latin America
sciences
Geisel Library 4th Floor
Chinese and Japanese
Studies teaching and
research needs
Early February 2011, Budget Town Hall
Late February, initial Libraries
Consolidation/Integration Meeting (IR/PS & CLICS
into SSHL)
Mid April, Planning Meetings for Closure; Budget
Town Hall
July 1st, Last Day Open to the Public
July 13th , All Staff at New Departments/Libraries
To identify Issues
To identify a Program Manager
To identify Project Managers
To outline Tasks
To outline Timelines
AUL Public Services as over all Program Manager
IR/PS onsite PM for Collections
Harold Colson
Collections Manager for IR/PS Library
Latin American Studies Librarian
Web Editor
IR/PS onsite PM for Closure (everything but
collections)
Victoria Chu
Acting Head, June 2010-July 2011
Chinese Studies Librarian
Online PM Tool, Confluence
Libraries-wide, Everyone
Administration
IR/PS
Facilities
Technical Services (Metadata & Acquisitions)
Public/Access Services
Web Master
Communication Office
Closing to the Public
7/1/2011 the Earliest
Space Release to Campus
10/28/2011 or Earlier
9/12/2011
Communication Plan
Web Pages; Web Presence
Staffing
Reassignment Notifications
AUL, LHR, receiving DHs
Staff Reassignments
3 Librarians, 4.75 Library Assistants, 1 Administrative
Assistant, 0.5 DSSL
Physical Relocation
Furniture, Supplies, Equipment
Equipment Relocation– Staff
PC workstations, photocopier, printers, telephones
Equipment Relocation– Public
Workstations, productivity stations
Standalone PCs, CDs, databases
Photocopiers, Printers
Equipment – Other (Media Room, Digital Signage)
Monitors, Projector, DVD Player
Security System and Cameras
Artwork
Photo collections, Scroll, Plaque, Events Posters
Historical/Archival Library Files and Documents
Building and Collection Histories
Publicity and Events
Reference and Research Services
Reference and Consultations
Instructions and Outreach
Departmental Liaison, Liaison Activities
Other Public Services
Reserves
Book Returns
Web Pages
Directories, Internal and External
Other On Location Services
Media Viewing
Data Drops
Custodial Services
Book Drops/Returns, Pickups/Deliveries
Water Delivery
Security Services
System and PC
Building and Room Keys, Security Access Cards
Collections
CDs, Standalone Databases
Reference Collection
Regular Print Collection
Microform Collection
Current Periodicals and Newspapers
New Books / New Books Shelf
Circulation of Existing Materials during Transition
Transportation of Materials during Transition
Records Adjustments
Bibliographic
Millennium
Melvyl
Circuit
Physical Relocation
IR/PS Collection Consolidation
Move to Geisel Floor 8
Floor 8 to move to the Annex
LC Class Q to Z and Oversized
~8-16 Students on Moving and Reconfiguration
Completed August Week 3
~60,000-65,000 on Floor 8; 30,000 Annex Transfer
Circulating Books and Journals on Floor 8
Current Journals, Microforms, Newspapers, and
Reference Books on Geisel Floor2, Interfiled with SSHL’s
Existing Holdings
Human Resources Relocation
All IR/PS Staff Reassigned
Considerations of strengths and organizational needs
Advance notifications sent to all
Receiving Libraries and Departments
Biomedical Library
Within Geisel Library
S&E Library
SSHL
Access Services Department
Collections Services & Support Department
Acquisitions Department
Metadata Services Department
Facilities Department
Collection Development Continues
Both IR/PS Collection and EA Collection
Research Consultations Continue
SSHL & School of IR/PS
Both IR/PS and EA Collections within one Building
(Geisel)
Floors 8 and 4
Consolidated; De-duplicated
IR/PS Collection Intact, Updated, Consolidated, Alive!
Loss of a Special Library and Community Space
For IR/PS students and faculty
Neighborhood library for northwest campus
Study Space
Loss of 3 group study rooms
Seating increased, from 125 at IR/PS to 144
School to Re-Open Former Library Space
Using select library furniture
15 out of 18 newspapers subscriptions retained
Project , February to September
New Arrangements for the New Academic Year
Contribution from All Library Staff
IR/PS Library Closed
IR/PS Collection Lives On!
Further questions on Closures, Consolidation Efforts, and
Impact on Services and Resources
Brian Schottlaender, UL, [email protected]
Catherine Friedman, AUL, Public Services, [email protected]
Martha Hruska, AUL, Collections, [email protected]