Transcript CITY OF COTTONWOOD FY 2014 Proposed Budget Overview

CITY OF COTTONWOOD
FY 2014 Proposed Budget Overview
City Council Chambers June 17, 2013 @ 6:00 P.M.
Topics of discussion
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Glossary of Acronyms
FY 2014 Budget Summary
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Personnel
Programs
<$35K Capital
Major Revenues Update
Funding Outside Agencies
Water & Wastewater Rates
Financing Needs
Reserve Funds Status
Future Meetings & Questions
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Glossary of Acronyms
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Glossary of Acronyms
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ADOT – Arizona Department of Transportation
ADEQ – Arizona Department of Environmental Quality
ASRS – Arizona State Retirement System
ADWR – Arizona Department of Water Resources
AZ - Arizona
CAF – Capital Accumulation Fund
CATS – Cottonwood Area Transit System
CDBG – Community Development Block Grant
CIP – Capital Improvements Plan/Program
COLA – Cost Of Living Adjustment
DOJ – Department of Justice
DPS – Department of Public Safety
DS – Debt Service
DUI – Driving Under the Influence
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Glossary of Acronyms
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E-MOD – Experience Modifier
EMS – Emergency Medical Services
FAA – Federal Aviation Administration
FmHA – Farmers Home Administration
FY – Fiscal Year
GADA – Greater Arizona Development Authority
GF - General Fund
GOHS – Governor’s Office of Highway Safety
HURF – Highway User Revenue Fund
IGA – Inter-Governmental Agreement
IT – Information Technology
LP – Lease Purchase
LTAF – Local Transportation Assistance Fund
MPC – Municipal Property Corporation
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Glossary of Acronyms
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MP Room – Multi Purpose Room
O&M – Operation & Maintenance
P&Z – Planning & Zoning
PANT – Prescott Area Narcotics Taskforce
PSPRS – Public Safety Personnel Retirement System
SAFER – Staffing for Adequate Fire and Emergency Response
SCBA – Self Contained Breathing Apparatus
Sp Ops – Special Operations
SRO – School Resource Officer
VLT – Vehicle License Tax
WIFA – Water Infrastructure Finance Authority
WWTP – Wastewater Treatment Plant
YC – Yavapai County
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FY 2014 Budget Summary
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2014 Budget Summary
Personnel
Dept
Job Description
Requested
Range
Range Parameters
Est. Salary
(min +5%)
Benefits
Est. Annual
Costs
NEW PERSONNEL
Admin
Marketing Coordinator/PIO
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37,333
43,227
55,016
39,200
15,680
$54,880
Fire
Assistant Fire Chief
33
77,613
89,867
114,373
81,494
32,597
$114,091
Police
Communication Specialist
15
32,250
37,342
47,525
33,863
13,545
$47,408
Police
Communication Specialist
15
32,250
37,342
47,525
33,863
13,545
$47,408
Police
Records Clerk
13
29,252
33,870
43,106
30,715
12,286
$43,000
Police
Communications Supervisor
20
41,160
47,658
60,655
43,218
17,287
$60,505
Utilities
Electrical Technician
15
32,250
37,342
47,525
33,863
13,545
$47,408
296,213
118,485
414,699
•Currently no additional staffing is in the budget
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2014 Budget Summary
Personnel
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Items currently included:
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Cost Of Living Adjustment (COLA) – 1.7%
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Longevity - $45,000
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Merit program fully funded this fiscal year
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2014 Budget Summary
Personnel
Health insurance premiums increased by 6.5%
 City continues to fund a portion of dependent coverage
 No health insurance cost shift to employees
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Reserve the right to adjust during the year
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2014 Budget Summary
Personnel
Dental Coverage
Employer
Employer
Total
Voluntary Vision
Coverage
Employer
Employer
Total
Employee
$42.00
$0.00
$42.00
Employee
$0.00
$9.21
$9.21
Employee + Spouse
$71.40
$12.60
$84.00
Employee + Spouse
$0.00
$13.90
$13.90
Employee + Child(ren)
$63.60
$5.40
$69.00
Employee + Child(ren)
$0.00
$14.88
$14.88
Employee + Family
$81.00
$26.00
$107.00
Employee + Family
$0.00
$23.78
$23.78
* All these costs are monthly based
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2014 Budget Summary
Personnel
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Arizona State Retirement – 0.40% increase
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PSPRS Fire – 2.18% increase
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FY 2014 – 11.14% to 11.54%
FY 2014 – 14.63% to 16.81%
PSPRS Police – 4.98% increase
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FY 2014 – 24.90% to 29.88%
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2014 Budget Summary
Programs
New Program Requests
FY2014
Dog Park Shade Structure
$3,000
Boys & Girls Club
$25,000
Old Town Center for the Arts
$20,000
Finance
Fixed Asset Audit
$20,000
Human Resources
Safety Consultant(In Budget)
$25,000
Police Dept.
C.A.L.E.A Accreditation
10,400
Public Works
Service Contract for traffic signal
10,000
Transfer Station Increase 80,000
Wood Chipping
1,000
Maintenance
Replace door Hardware Public Safety Building
$8,000
Completion of City Skate Park
31,500
HVAC air filter line item account only reduced op supplies3,000
City wide Fire Extgr, alarm and sprinkler contract
3,000
Total Program Requests General Fund
$239,900
FY2014
Approved
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New Programs for FY 2014
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Shared Safety Consultant
$25,000
$25,000
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2014 Budget Summary
<$35K Capital Outlay
Department
Item Description
Fire
Self Contained Breathing Appartus - SCBA
EKG Monitor/Defibrillators (2)
Staff Vehicle Replacement
Thermal Imaging Cameras (2)
Office Furniture Replacment
Amount
$150,000
60,000
50,000
30,000
10,000
Police
Patrol Vehicles (2)
91,388
Water
Utility Trucks (2)
Pickup Trucks (2)
Handheld Thermal Imaging Device
55,000
56,000
8,500
Total Capital Budgeted - FY 2014
$510,888
FY 2013 Lease Purchase Funding
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2014 Budget Summary
<$35K Capital Outlay
New Requests FY 2014
Under $35,000
Admin
Desktop Computers
Black Hills Round-about Statute Partnership
Council
Update Portal Signs to the City
City Clerk
Desktop Computers
Police Dept.
Domain Controller Server
Phone System Upgrade
Computer Replacement Program
Core Switch Replacement
Duty Weapons
Weapons Maintenance Parts
Simmunition Equipment
Evidence Building Fire Alarm
Body Worn Cameras
Rifles
Steel Targets for the Range
Safety Sound Suppressors
Tasers
Mobile Radios
Multi-purpose Rooms Tables/Chairs
Laser Lidar Radar purchase
Police K9 Upgrade (high heat notification system)
FY 2014
Requests
FY 2014
Approved
1,800
25,000
15,400
1,800
6,700
29,000
18,000
1,650
4,000
1,500
3,000
4,300
58,600
3,000
2,000
5,000
13,700
4,700
8,500
3,915
3,000
New Requests FY 2014
Under $35,000
Economic Development
BAC Laptops
Fire
Computer & Software Replacement Program
Officer & Station Equip
Physical Fitness Eq (including for new stations)
Communications/Radio/MCT' Infr
Emergency Operations Center Equip. (LP)
Parks & Rec
Hand-held radio Equipment
Recreation Center
Rec Cntr - 5-year Cap Repl Fund
Comm. Dev
Desktop Computers
Public Works
Re-Sealing of Library & Public Safety Bldgs
FY 2014
Requests
FY 2014
Approved
1,500
10,000
10,000
4,000
20,000
10,000
10,000
3,000
25,000
1,500
11,900
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2014 Budget Summary
<$35K Capital Outlay
New Requests FY 2014
Under $35,000
Maintenance
Turf Mower Decks
New Gator for Riverfront Park
Skate Park Construction
Elm/Viejo park Const Proj - INFO MORGAN
Streets
Street Light at 6th & Aspen
Library
Carpet
Airport
Reconstruction of Airport Security gates
Sewer - O&M
Wastewater Treatment Basin Lighting
Water - O&M
Water system operator’s laptop
Trailer Mounted Generator
Arsenic Remediation Regeneration Trailer
Water/Sewer - ADMIN
Used Truck
Total Under $35,000 Capital Requests
FY 2014
Requests
FY 2014
Approved
19,000
16,000
29,600
25,000
There is $147,340 reserved for
capital, programs, and operations.
6,000
35,000
20,000
Concern that departments cut too
deep
9,000
7,000
45,000
57,570
30,000
585,635
10,000
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Major revenues update
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2014 Budget Summary
Revenue
Source
Local Sales Tax
State Shared Income Tax
State Shared Sales Tax
Motor Vehicle Tax
Bed Tax
HURF
Notes
2011
1
$10,319,948
2
$1,057,034
$833,600
$582,707
$101,677
3
$806,385
Fiscal Year
Highest
2012
2013
2014
Collection Year
$10,551,049 $10,928,269 $11,332,615 $10,102,433 2008
$950,774 $1,150,590 $1,256,780 $1,623,403 2009
$880,250
$941,980
$973,380 $1,032,214 2007
$602,832
$585,370
$586,200
$695,836 2006
$104,143
$108,000
$110,000
$120,484 2009
$713,231
$794,145
$794,630
$979,659 2007
1 - Sales Tax hihgest number in 2008 was at the 2.2% rate. At the current 3% it would be $13,766,045
2 - Collection from 2007 (Pre-economic downturn)
3 - State is hindering this revenue
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2014 Budget Summary
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The Good
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Current GF reserve policies are being maintained
Local economy showing signs of improvement
Local sales tax is budgeted for small increase 3.7%
The Bad
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Fund Balance Policy not being followed in other funds
Costs growing faster than revenues
Too many demands on the City for support
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Outside agencies
Schools
County
State still holding HURF hostage
LTAF has not returned
Loss of current Dispatch partners
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Funding Outside Agencies
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Funding Outside Agencies
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Core Services – organizations providing a core or mandatory
service on behalf of the City, that the City would otherwise have
to provide.
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Value Added Benefit Service – organizations providing an
ongoing service that provides a value added benefit to the
community, though not mandatory, would probably be provided
by the City in some manner.
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Program Funding – organizations, not considered providing the
services described above, seeking funding for a specific program,
or event.
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Building Better Community Grants - $15,000 is budgeted
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Funding Outside Agencies
Organization
FY 2013
FY 2014
Old Town Association
$13,000
$10,000
Senior Center
$45,000
$45,000
Veterans Van
$2,500
$2,000
$40,000
$41,200
Catholic Charities
$10,000 - $15,000
$10,000 - $15,000
Chamber of Commerce
Estimate $108,000
Proposed $110,000
Humane Society
New Requests
Old Town Center for Arts
Boys & Girls Club
$0
$20,000 request
Received $10,000
$25,000 request
These organizations will be presenting on Thursday prior to wrap-up.
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Water & Wastewater Rates
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Water & Wastewater Rates
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There is a strong need for rate adjustments
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Water - Lack of Debt Service Coverage – Should be 1.35X
Continue to look for efficiencies in both systems
Moody’s & S&P statements are on-line
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Moody’s downgraded Cottonwood May 11, 2011
S&P downgraded Cottonwood June 12, 2013
Syncora issued a Notice of Noncompliance to our Water Bonds Trustee - Bank of
New York Trust Co.
Rate Study presentation was on June 11th
Notice of Intent to Increase Water & Sewer Rates will be
presented tomorrow
Any implementation is anticipated by October 1st
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Financing Needs
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Financing Needs
HURF
$4,700,000 possible MPC bond
12th Street and Mingus Street Improvements
• Currently this is the only anticipated borrowing
• Refunding of the Water Bonds are not in the budget since the decision was
made to wait until the City got closer to the call dates of the bonds, and
improved bond coverage. That being November 2014 and January 2016
• We are contemplating bonding for:
• Communication Center
• City Hall Complex
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Reserve Funds Status
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GF Reserve Funds Status
60 Days Coverage
 Capital Accumulation Fund
 Undesignated Reserves
 1% Sales Tax GF Capital
 0.2% Sales Tax PS Capital Fund
 Reserve for Capital / Programs
 Longevity Plan
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$2,268,830
$1,000,000
$100,000
$324,750
$0
$147,340
$45,000
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Future Meetings
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Wednesday, June 19th at 6 p.m.
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Thursday, June 20th at 4:00 p.m.
Questions????
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