Reports In Book Form

Manish Hasija Madhur Malik PCT Presentation

Structure

 1.

2.

Front Matter – Cover Title Page 3.

4.

5.

6.

Letter of Transmittal List of Illustrations Abstract and Summary Introduction Reports in Book Form 2

Structure (contd.)

  8.

9.

Main body 10.

Introduction Discussion or Description Conclusion 11.

Back Matter 12.

13.

Appendices List of References 14.

15.

16.

Recommendations Bibliography Glossary Index Reports in Book Form 3

Cover

 All CAPS and

Bold

 Recommended font – Times New Roman

MAIN TITLE – 36

NAME – 20 COLLEGE NAME – 21

TSEC – 54

DEPARTMENT, COLLEGE, UNIVERSITY, YEAR - 18

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GSM TECHNOLOGY [An Informative Report] Manish Hasija ----- ----- THADOMAL SHAHANI TSEC ENGINEERING COLLEGE HUMANITIES DEPARTMENT THADOMAL SHAHANI ENGINEERING COLLEGE UNIVERSITY OF MUMBAI SEPTEMBER 2007

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SIGN PAGE

Project Entitled –

Title

Submitted by –

Name

In partial fulfillment of the degree of TE in PCT Project in Humanities department is approved.

Guide Examiner In-charge Principal Date: Reports in Book Form 6

Title page

 Elements  Subject  Body (To Whom)  Name of the Body (Who is Writing)  Date Reports in Book Form 7

Title Page (contd.)

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Bold

32,CAPS

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30,CAPS For ---------------

Bold

24,CAPS

Bold

26,CAPS By – ----------------

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24,CAPS ----------------

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18 --------------------------------------------------------- -----------------

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22 18,CAPS Reports in Book Form 8

Letter of Transmittal

 Primary Objective – Formal Submission of the Report  Sample Pattern  Formal Submission  Objective  Description of areas which need investigation  Limitations  Methods Reports in Book Form 9

Table of Contents

TABLE OF CONTENTS Part Page Cover . . . . . . . . . . . . . . . . . . . . . . . i Title Page. . . . . . . . . . . . . . . . . . . . . . ii Letter of Transmittal. . . . . . . . . . . . . . . . . . iii Table of Contents . . . . . . . . . . . . . . . . . . iv List of Illustrations . . . . . . . . . . . . . . . . . . v Abstract . . . . . . . . . . . . . . . . . . . . . . vi 1. The Problem and the Plan . . . . . . . . . . . . . . 1 1.1. Negative Effect of Idle Time . . . . . . . . . . . . 2 1.1.1. Effect at the Workplace . . . . . . . . . . . . 3 1.1.2 Effect at Home . . . . . . . . . . . . . . . 4 Reports in Book Form 10

Illustrations

 How are Illustrations useful?

 Clarity  Supplement  Description  Efficient Communication  Comparisons  Lively and interesting Reports in Book Form 11

Illustrations (contd.)

 Types  Tables  Flowcharts  Visual Graphics • • • • Bar Chart Pie Chart Line Chart Statistical map  Drawings and Pictures Reports in Book Form 12

Abstract & Summary

 Abstract     2 to 5 % of the report Covers what the report is about in a concise manner It is from one specialist to the other Complete and intelligible  Summary    5 to 10 % of the report Also called a synopsis, epitome or précis Method of analysis, significant findings, conclusions and recommendations Reports in Book Form 13

Abstract Summary

 Abbreviated summary  Technical Audience  Mainly Technical  Shorter  Entry point for any Scientific Paper  Unique selling point  Decision makers  Mainly Managerial  Longer  To convince the reader that your proposal offers the best value proposition Reports in Book Form 14

Introduction

 Purpose  Scope & Limitations  Sources and Methods of collecting Data  Authorization Reports in Book Form 15

Discussion or Description

 Main content of the report  Main Function  To present data in an organized form  To discuss the significance and analysis  To give the results  Has several sections, grouped under headings and sub-headings Reports in Book Form 16

Ending Your Report

 There are 4 ways  Ending Summary  Conclusion  Recommendations  Combination of all 3 Reports in Book Form 17

Ending Your Report (contd.)

 Ending Summary  Required for reports which simply present information  Reviews only highlights of facts  Conclusion  Required for reports which analyze information  It cover your objective stated in the problem statement Reports in Book Form 18

Ending Your Report (contd.)

 Recommendations  Writer’s section   States your interpretations based on the conclusions Specifies a future course of action   Required for decision making Can include • • • • • • Who What When Where Why How Reports in Book Form 19

Appendices

 Supplementary information  Supports report body, but has no logical place within  Should be referred to in the text  It can include - Questionnaires - Working Papers - Sample Forms - Summary Table - Additional References - Symbols - Detailed calculations Reports in Book Form 20

List of references Bibliography

   Specific location of an idea or piece of information in the original source Does not contain works recommended for further study Indicates only the sources  The works read for ideas or information in general terms    May contain works recommended for further study May indicate briefly the content and usefulness of the works cited Always in alphabetical order   May Sometimes be given in the sequence of the text Prepared during writing of the report. Final shape is given at the end  Prepared before writing the report. Final shape is given at the end Reports in Book Form 21

List of References

 Example – Allan Warner, A short guide to English Style, Oxford University Press, London, ELBS Edition, 1964, pp. 40-42.

Reports in Book Form 22

Bibliography

 Examples –    Palmer, Frank Grammar, Second Edition. Middlesex, England: Penguin Books Limited,1972.

Mahapatra Bijay P; “Malto Object Classifiers”, Indian Linguistics (September, 1973), Volume 34, Number 3. Poona: The Linguistic Society of India.

Singh S.P, “Mind Your English”, The Hindustan Times (January 8,1976),p.7.

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Glossary

 It is a list of terms in a particular domain of knowledge, with definitions for those terms  Depends on the target audience

Index

 Quick guide  Only in big reports  Alphabetical Order  Page numbers are mentioned against it Reports in Book Form 24

Checklist

 Correct Title?

 All the Needed Elements?

 Relevant Information?

 Purpose, Scope and Plan in Introduction?

 Conclusions based on Findings?

 Recommendations?

 Logical Order?

 No Repetition?

Reports in Book Form 25