Room Reservation Guide

Created by Sandra Harris, Administrative Assistant I

Table of Contents

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Map C0wles Library Fitch, Cline & Hubbell Harvey-Ingham Hall Medbury Hall Meredith Hall Olin Hall Olmstead Center Checking Availability Reserving a Room Contacts Helpful Hints

Map

Cowles Library Fitch Hall Cline Hall Hubbell Dining Harvey Ingham Hall Medbury Hall Meredith Hall Olin Hall Olmstead Center

Cowles Library

45 – Classroom-General *cap.26

LCD projector, VHS/DVD, visual presenter, display Board, overhead projector – keys checked out from librarian 234A – Meeting Room/Conference *cap.12

Computer connection, sound system, VCR 201 – Study Room *cap.70

232 – Reading Room *cap.48 chairs/190 As a general rule, call Jordan Flynn to book things here.

Contact: Jordan Flynn, ext. 1936

Fitch, & Hubbell

Fitch Hall

102 – Davidson Pharmacy Lab – contact Michelle Bottenberg 203 – Meeting Room/Lounge *contact Marie Fischer White boards, microwave, refrigerator, sink

Hubbell Dining (north side)

Small Meeting Room *cap. 6 Contact: Lab-Michelle Bottenberg, ext. 4620 *203- Marie Fischer, ext.3141 Hubbell –Sean Kehoe, ext. 3987

Cline / Atrium

Cline Hall

127 – Conference Room *cap 18 Projector, projection screen, white board 206 – Classroom – Auditorium/Tiered *cap. 114 White boards, computer connection, sound system, DVD player, overhead projector, projection screen, VCR, video presenter, video projector

Cline Atrium

101 – Conference Room *8 Conference rooms scheduled through Sandra or Sharyn and availability does not show on Astra.

Contact: Sandra Harris, ext. 1816 Sharyn O’connor-Beener, ext. 1822

Harvey Ingham Hall

19B – Classroom/General *cap. 45 White boards, computer connection, sound system, DVD player, A/V, video projector, projection screen, VCR, TV, video presenter 28 – Classroom – Auditorium/ Tiered *cap.32

Chalkboard, overhead projector, projection screen, TV, VCR 33B – Meeting Room/Conference *cap. 12 Chalkboard, phone, projection screen 102 – Classroom – Auditorium/Tiered *cap.142

Chalkboard, overhead projector, projection screen, VCR, video presenter, wood seating 104 – Classroom – Auditorium/Tiered *cap. 200 White boards, computer connections, sound system, overhead projector, projection screen, DVD player, VCR, video presenter 115 – Lab/Science *cap. 24 White boards, projectors, A/V 119 – Johansen Skills Lab * scheduled through Sharyn O’Connor-Beener or Sandra Harris 215 – Classroom – Auditorium/Tiered *cap. 32 White boards, overhead projector, TV, VCR, DVD Player Contact: Marie Fisher, ext. 3141

Medbury Hall

Lounge – Meeting Room/Lounge *cap.28 – must be booked with Charlene Overhead projector, phone, TV, VCR, piano, small kitchen 115 – Classroom/General *cap.24

White boards, DVD player, overhead projector, TV, VCR, projection screen 116 –Classroom/General *cap. 32 White boards, computer connection, sound system, DVD player, A/V, overhead projector, projection screen, TV, video projector 201 – Classroom/General *cap.18

White boards, chalkboards, overhead projector, TV, VCR 220 – Classroom/General *cap. 12 Chalkboard, overhead projector, TV, VCR 221 – Classroom/General *cap. 32 White boards, maps, overhead projector, projection screen, TV, VCR Contact: Charlene Skidmore, ext. 2999

Meredith Hall

101 & 106 – Classroom: Auditorium/Tiered *cap. 209 & 138 Chalkboard; computer connection; sound system; DVD player; A/V; projection screen; VCR; video presenter; video projector 102 & 103 – Classroom/General *cap. 30&34 White boards; computer connection; sound system; DVD player; A/V; overhead projector; projection screen; VCR; video projector 201 & 202– Classroom –/General *cap. 40 & 21 White boards; DVD player; overhead projector; projection screen; TV; VCR; moveable seating 205 – Meeting Room/Conference *cap. 14 Chalkboard, without windows 206-207, 228-229– Classroom/General *cap. 21 White boards; maps; DVD player; overhead projector; projection screen; TV; VCR 230 – Classroom/General *cap.10

White board, computer connection 231 – Classroom/Breakout *cap. 8 Chalkboard, computer connection 233-234 & 236, 238 – Classroom/General *cap. 21, 42 & 21&48 White boards, maps, overhead projector, DVD player, VCR, projection screen, video projector Contact: Shari Tenney, ext. 3194

Olin Hall

101 – Classroom-Auditorium/Tiered *cap. 250 White boards, computer connection, sound system, DVD player, A/V, projector, screen 155 – Classroom-Auditorium/Tiered *cap.40

White boards, computer connection, A/V, projector, screen, DVD player 206 – Classroom-Auditorium/Tiered *cap. 74 White boards, computer connection, sound system, DVD player, A/V, projector, screen 211 & 212 - Classroom/General *cap.36/29 White boards, computer connection, sound system, DVD player, A/V, Projection screen, overhead projector, VCR, video projector 228 – Meeting Room/Conference *cap. 12 – must be booked through Alice White boards 344 – Classroom-General *cap. 40 Chalkboard, white boards, computer connection, sound system, DVD player, A/V, overhead projector, projection screen, VCR, video projector Contact: Alice Fynaardt, ext. 3924

Olmsted Center

Drake Room – Meeting Room/Conference *cap.25

LCD Projector, white board, projection screen Bulldog – Meeting Room/Auditorium *cap. 240 Sound system; DVD player; projection screen; VCR; video projector PomStage – Theatre/Banquet *cap.162/64 LCD Projector, Audio Equipment PH (Parents Hall) North/South – Meeting Room *cap. 240/192 Sound system; projection screen TMR 132 & 133 – Conference Room *cap.16

TMR 134 – Small Meeting Room *cap. 6 Olmsted CR's 310 – 313 – Banquet, Board, Theater, Classroom *cap.24/16/42/20 All of these must be booked through Sean Kehoe.

Contact: Sean Kehoe, ext. 3987

Checking Availability

First, you must access Astra room scheduler. This can be done two ways:

Through web client http://adastra.drake.edu/astraweb/index.jsp?start_page=home.htm

Through blue view https://blue.drake.edu/cp/home/displaylogin  Your log in is your drake id and you use the same password that you would use for accessing blue view.   In Blue View, click on Room Events Scheduler. (You may have to log on a second time.) Click on Schedules   Put in start date of event Put in end date of event (often the same)   Start time, End time, Building and Room Set Filter; then hit Apply Filter (This shows you if there is an event in the room.) Please note that Astra does not track availability of conference rooms. Please contact individual noted.

To Reserve a Room

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Students: Contact Sharyn O’Connor Beener at ext. 1822 Faculty: Contact Sandra Harris at ext. 1816.

You can also contact the building contact for the building you would like to reserve..

Important information you need to know when reserving a room:

    Time and Date Name of event How many people What technology is needed

Helpful Hints

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Room is locked?

 Contact the building manager. If this is not an option, you will need to contact Campus Security at ext. 2222.

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Classroom technology issue?

 Contact OIT at ext. 3001.

Name

Sean Kehoe Sandra Harris Sharyn O’Connor-Beener Joe Scavo Jordan Flynn Marie Fisher Alice Frynaardt James McNab Charlene Skidmore Shari Tenney Campus Security (unlocking room) Classroom Technology Emergency Shannon Odenbach

Contacts

Building

Olmstead/Hubbell Cline Cline CPHS-IT Library Harvey Ingham Olin Podcast/Video capture Medbury Meredith Student Records/Systems Coordinator

Number

271-3987 271-1816 271-1822 271-4604 271-1936 271-3141 271-3924 271-2842 271-2999 271-3194 ext. 2222 ext. 3001 Ext. 3916