Transcript Option 6 University-Based Alternative Certification Workshop

Option 6 University-Based
Alternative Certification Workshop
STEPS FOR ISSUANCE AND RE-ISSUANCE OF
TP CERTIFICATES UNDER OPTION 6
Steps for an Initial Issuance
Party
Responsible
Candidate
Candidate
Task
Holds a Bachelor's degree from an accredited
Institution
Applies for admission to an Approved Option 6
institution and program
Regulation
16 KAR 5:020 section
1(3)(a)
16 KAR 5:020 section
1(3)
Candidate
Candidate
www.epsb.ky.gov
Meets admission requirements
Passing score on admission tests (PPST, CASE,
or GRE pursuant to 16 KAR 5:020)
Section 1(3)(b)
2.75 GPA or 3.0 GPA on the last thirty (30)
semester hours
Section 1(3)(a)
any content prerequisites as required by institution
(e.g. major in the content area)
Section 1(4)
16 KAR 9:080
(Jan 2015) Initiates required state and federal
(regulation currently in
background checks
draft for this addition)
Steps for Initial Issuance
Party
Responsible
Institution
Institution
Institution
Institution
Institution
Candidate
www.epsb.ky.gov
Task
Assesses candidate's educational background and
professional dispositions
Provisionally admits candidate to the appropriate
alternative route program pending employment
Provides explanation of program completion,
assessment, and mentoring requirements to the
candidate
Provide a candidate written and dated documentation
of eligibility for the university alternative certification
teacher program so that the candidate may be
considered for employment pursuant to KRS
160.345(2)(h)
Ensures candidate is to begin coursework no later than
90 days from issuance of eligibility letter
Seeks employment in teaching position consistent with
certification program
Regulation
16 KAR 9:080 section
3(3)(a)
16 KAR 9:080 section
3(3)(b)
16 KAR 9:080 section
3(3)(c)
16 KAR 9:080 Section
4(2)(b)
Steps for Initial Issuance
Party
Responsible
Task
District
Obtains letter of eligibility from the teacher candidate
District
Sends candidate to SBDM hiring committee
If approved/selected by SBDM hiring committee,
extends offer of employment to candidate
Contacts institution to develop mentoring plan and
assigns a district mentor
Ensures candidate is showing as fully admitted to an
Option 6 program in the EPSB Admissions and Exit
program
District
District
Institution
www.epsb.ky.gov
Regulation
16 KAR 9:080 section
5(1)
16 KAR 9:080 section
3(3)(d)
Steps for Initial Issuance
Party
Responsible
District
Candidate
Candidate
Institution
Institution
District
District
www.epsb.ky.gov
Task
Initiates a TC-TP/CA-TP application and forwards it to
the candidate and then the institution
Completes, signs and dates Character and Fitness
questions
Submits official bachelor's degree transcript to EPSB
Completes page 4 of the TC-TP/CA-TP application and
submits it to EPSB along with a copy of the signed
mentoring plan
(new online system) Completes recommendation page,
uploads a copy of the mentoring plan, and submits to
district for final verification
Regulation
16 KAR 9:080 section
5
16 KAR 9:080 section
5
16 KAR 9:080 section
5(3)
16 KAR 9:080 section
5
16 KAR 9:080 section
5
16 KAR 9:080
(Jan 2015) Uploads a copy of the required Background (regulation currently in
Check
draft for this revision)
(new online system) Verifies application and submits to 16 KAR 9:080 section
EPSB
5
Steps for Initial Issuance
Party
Responsible
EPSB staff
Task
Verifies all materials/documentation has been received - notifies candidate of
any missing items
TC-TP/CA-TP form complete
Offer of employment consistent with certification area (p.1)
Signed and dated Character and Fitness form (p.3)
Verification of enrollment in an approved KY program (p.4)
Mentoring plan received
(Jan 2015) Background Check received/clear - forwards to Legal if not clear
Official Bachelor's degree transcript received
Candidate's admission to an Option 6 alternative route program is showing as
"Approved" in the EPSB Admissions/Exit system
EPSB staff
Issues initial Temporary Provisional certification
District
Places candidate in classroom
www.epsb.ky.gov
Steps for Reissuance – 1st Renewal
Party
Responsible
Candidate
District
District
Candidate
Institution
Institution
Institution
District
Task
Completes at least 6 semester hours towards the
program
Rehires candidate and initiates a new TC-TP/CA-TP,
forwarding it to the candidate and then the institution
Contacts institution to renew/revise mentoring plan
Completes, signs and dates Character and Fitness
questions
Completes page 4 of the TC-TP/CA-TP application and
submits it to EPSB along with a copy of the signed
mentoring plan
(new online system) Completes recommendation page,
uploads a copy of the mentoring plan, and submits to
district for final verification
Submits an official transcript showing at least 6 hours
towards the program
(new online system) Verifies application and submits to
EPSB
Regulation
16 KAR 9:080 section
6(1)(b)
16 KAR 9:080 section
6(1)(c)
16 KAR 9:080 section
3(3)(d)
16 KAR 9:080 section
6(1)(c)
16 KAR 9:080 section
6(1)(c)
16 KAR 9:080 section
6(1)(c)
16 KAR 9:080 section
6(1)(b)
16 KAR 9:080 section
6(1)(c)
Steps for Reissuance – 1st Renewal
Party
Responsible
EPSB staff
Task
Verifies all materials/documentation has been received - notifies candidate of
any missing items
TC-TP/CA-TP form complete
Continued employment consistent with certification area (p.1)
Signed and dated Character and Fitness form (p.3)
Verification of enrollment in an approved KY program (p.4)
Mentoring plan received
Official transcript showing at least 6 hours completed towards the program
EPSB staff
www.epsb.ky.gov
Issues 2nd Temporary Provisional certification
Steps for Reissuance – 2nd Renewal
Party
Responsible
Candidate
Candidate
District
District
Institution
www.epsb.ky.gov
Task
Regulation
Completes at least 6 semester hours towards the
16 KAR 9:080 section
program
6(2)(b)
Successfully meets all assessment requirements for
certification area and submits scores electronically to 16 KAR 9:080 section
EPSB
6(2)(c)
Rehires candidate and initiates a new TC-TP/CA-TP,
16 KAR 9:080 section
forwarding it to the candidate and then the institution
6(2)(d)
Contacts institution to renew/revise mentoring plan if
certificate is on Jan. - Dec renewal cycle and/or all
16 KAR 9:080 section
KTIP slots have been allocated
3(3)(d)
Completes page 4 of the TC-TP/CA-TP application
including verification of eligibility for KTIP and submits it
to EPSB along with a copy of the signed mentoring
16 KAR 9:080 section
plan (if applicable)
6(2)(d)
NOTE: Do not submit 3rd/final TC-TP/CA-TP unless
candidate is eligible for KTIP
Steps for Reissuance – 2nd Renewal
Party
Responsible
Institution
Institution
District
Institution
www.epsb.ky.gov
Task
Regulation
(new online system) Completes recommendation page,
uploads a copy of the mentoring plan, and submits to 16 KAR 9:080 section
district for final verification
6(2)(d)
Submits an official transcript showing at least 6 hours 16 KAR 9:080 section
towards the program
6(2)(b)
(new online system) Verifies application and submits to 16 KAR 9:080 section
EPSB
6(2)(d)
Completes page 5 of the TC-TP/CA-TP application and
sends a copy to the district and a copy to EPSB KTIP 16 KAR 9:080 section
staff (will happen automatically with online system)
7(2)
Steps for Reissuance – 2nd Renewal
Party
Responsible
EPSB staff
Task
Verifies all materials/documentation has been received - notifies candidate of
any missing items
TC-TP/CA-TP form complete
Continued employment consistent with certification area (p.1)
Signed and dated Character and Fitness form (p.3)
Verification of enrollment in an approved KY program (p.4)
Passing scores of all required assessments
Official transcript showing at least 6 hours completed towards the program
EPSB staff
District
www.epsb.ky.gov
Issues 3rd Temporary Provisional certification
KTIP Coordinator enrolls candidate into KTIP using the Intern Management
System
(If all KTIP slots have been allocated for the year, KTIP Coordinator
submits paper COE to get candidate a "Denied to Budget" KTIP slot)
Questions? Email us!
 Division of Certification
 [email protected]
 [email protected]
 Division of Educator Preparation
 [email protected]
 [email protected]
 [email protected]
 Division of Legal Services
 [email protected]
www.epsb.ky.gov