Transcript RDMRose: Research Data Management for LIS Session 6 Managing Data Session 6.2 Institutional data repository policies Institutional data repository policies Session 6.2 Nov-15 Learning material produced by.

RDMRose: Research Data Management for LIS
Session 6 Managing Data
Session 6.2 Institutional data repository policies
Institutional data repository
policies
Session 6.2
Nov-15
Learning material produced by RDMRose
http://www.sheffield.ac.uk/is/research/projects/rdmrose
Learning outcomes
By the end of this session you will be able to:
• Identify the broad areas that should be considered when
setting up an institutional research data repository from
the perspective of an LIS professional
• Articulate the various practical points for consideration
when setting up and running an institutional research data
repository, and their relation to sound data management
practices
• Reflect upon the necessary policies for successfully running
an institutional research data repository
• Write such a policy document
• Reflect on criteria for choosing data repository solutions
Nov-15
Learning material produced by RDMRose
http://www.sheffield.ac.uk/is/research/projects/rdmrose
Session overview
• Exploring institutional research data
repository requirements
• Writing an institutional research data
repository policy.
• Data repository software
Nov-15
Learning material produced by RDMRose
http://www.sheffield.ac.uk/is/research/projects/rdmrose
Exploring data repository
requirements
• DISC-UK DataShare project (2007-2009)
• Collaboration between the Universities of Edinburgh,
Oxford and Southampton to establish institutional data
repositories and related services
• A guide to Policy-Making for Research Data in Repositories:
http://www.disc-uk.org/docs/guide.pdf
• Six areas of policy making;
1.
2.
3.
4.
5.
6.
Nov-15
content coverage
metadata
submission of data (ingest)
access and reuse of data
preservation of data,
withdrawal of data and succession plans
Learning material produced by RDMRose
http://www.sheffield.ac.uk/is/research/projects/rdmrose
Data repository policies
ACTIVITY 6.2.1
Nov-15
Learning material produced by RDMRose
http://www.sheffield.ac.uk/is/research/projects/rdmrose
Activity 6.2.1 Data repository policies
• Take charge of one or more areas of policymaking.
• For the purpose of this activity it is best to
combine points 2, 5 and 6:
– 1. content coverage
– 2. metadata, 5. preservation of data, 6.
withdrawal of data and succession plans
– 3. submission of data (ingest)
– 4. access and reuse of data
Nov-15
Learning material produced by RDMRose
http://www.sheffield.ac.uk/is/research/projects/rdmrose
Activity 6.2.1 Data repository policies
1. Read through the points for consideration for
the area(s) of policy making that you are
responsible for.
– What is the most important issue in your opinion?
2. Plan your policy document:
– Which points do you feel your policy document
needs to emphasize?
– How much detail do you think your policy
document needs to contain?
Nov-15
Learning material produced by RDMRose
http://www.sheffield.ac.uk/is/research/projects/rdmrose
Activity 6.2.1 Data repository policies
– You could look at the following institutional
repository policy for inspiration:
• The University of Edinburgh’s DataShare is a repository
dedicated to research data:
http://www.ed.ac.uk/schoolsdepartments/information-services/services/researchsupport/data-library/data-repository/service-policies
• You can find other institutional repositories that accept
data sets at: http://www.opendoar.org
Nov-15
Learning material produced by RDMRose
http://www.sheffield.ac.uk/is/research/projects/rdmrose
Activity 6.2.1 Data repository policies
3. Write your policy document.
– You could look at the policies of existing repositories
for inspiration.
4. If you are working in teams, present your policy
document:
– 3 to 5 minutes.
– A digest of your part of the DISC-UK document with an
overview of the points of consideration for your area
of policy making.
– The decisions you made and why you made them.
– Your proposed policy.
Nov-15
Learning material produced by RDMRose
http://www.sheffield.ac.uk/is/research/projects/rdmrose
Data repository software
ACTIVITY 6.2.2
Nov-15
Learning material produced by RDMRose
http://www.sheffield.ac.uk/is/research/projects/rdmrose
Activity 6.2.2 Data repository software
• Some awareness of the different data
repository technologies available is of value
• The Kaptur project evaluated a number of
repository systems in detail. You can read a
summary of their evaluation on pp.25-26 of
Garrett, Silva and Gramstadt (2012) available
at
http://www.vads.ac.uk/kaptur/outputs/Kaptu
r_technical_analysis.pdf.
Nov-15
Learning material produced by RDMRose
http://www.sheffield.ac.uk/is/research/projects/rdmrose
Activity 6.2.2 Data repository software
• How important would you rate the following
ten criteria that Kaptur applied and why? (You
might need to do some research to
understand the criteria!):
– Open source
– Metadata
– Preservation of data
– Data disposal
– User friendly upload
Nov-15
- Integration with LDAP
- Statistical reporting
- Legal requirements
- API
- SWORD 2 compliant
Learning material produced by RDMRose
http://www.sheffield.ac.uk/is/research/projects/rdmrose
REFERENCES
Nov-15
Learning material produced by RDMRose
http://www.sheffield.ac.uk/is/research/projects/rdmrose
References
• A. Green, S. Macdonald, & R. Rise (2009). Policy-Making for
Research Data in Repositories: A Guide (Version 1.2). Edinburgh:
EDINA and University Data Library. Retrieved from http://www.discuk.org/dics/guide.pdf
Nov-15
Learning material produced by RDMRose
http://www.sheffield.ac.uk/is/research/projects/rdmrose