Dspace Workflow, Administration and Customization

Dr. Noorhidawati Abdullah Digital Library Research Group , FCSIT, UM [email protected]

Overview



Building Communities & Collections in Dspace



Membership, Subscription & Submission in Dspace



Dspace Administration: E-People, Group & Authorisation Policies and License



Editing Collection & Working with Metadata Registry

DSpace Home Page

Log In / My DSpace

Building Communities & Collections in Dspace

 Click on the Create Top Level Community button  Fill out the form as needed.

 Name of the community is required; rest of the fields are optional.

Creating Collections

 Click on the Create Collection button next to the community name that you want the collection to appear in.

 Fill out the fields you wish to use. Many of the fields are identical to the community fields described above.

Dspace Administration: E-People, Group & Authorisation Policies and License

 Now you can add ‘e persons’ to the group by clicking on the Add E- Person to Group button.

 Note that all group members' usernames must already have been entered in DSpace through the E-People tool.

Membership, Subscription & Submission in Dspace

 Click on the

Submit to This

Collection button next to the collection name that you want the item [Publication] to appear in.  Fill out the form as needed.

Searching Dspace

DSpace Administration & Customization

User Registration

 Click on “New User" and follow the instructions  Enter your e-mail address and password in the log-in form

User Registration Token Mail

 After Submission,

you will get an e-mail

containing a special URL or token 

Visit that URL and fill

out some simple information  You will be now ready to log-in to DSpace

Editing the Profile

 Allows you to edit your profile  Authentication Required

Administering E-People

 Registers username and other information about people you wish to authorize – Submitters, Reviewers, Editors, Coordinators or Subscribers  Users can also get onto this list by self-registering  To register, click on the ‘Add E-Person’ button

Groups

 Create, Edit and Delete groups of e-persons who can be authorized for specific functions in the system  'Anonymous' group is a 'special' group that represents every person using the system  This group exists so that authorization policies can be specified for anonymous access ('everyone in the world can read this item').

 Members of the 'Administrator' group are allowed to perform any action in the system

Edit/Delete Item

 Edit, withdraw or delete an item  You can enter an item's Handle or internal ID (database primary key)

Edit DC [Qualified] Type Registry

 DSpace uses a qualified version of the Dublin Core schema based on the Dublin Core Libraries Working Group Application Profile (LAP)  This registry provides a list of 66 elements and qualifiers, with comments  You can edit the registry to suit your needs with this tool

Administrator Authorization Policies

 Manages Communities, Collections, Items policies

Administrator Supervision Orders



Controls Groups, WorkSpace Items, and Initial Policy Setting