Transcript Collecting and Reporting Race & Ethnicity Data for Students and Staff in Colorado’s Public Schools An overview of planned changes to be implemented in.

Collecting and Reporting Race &
Ethnicity Data for Students and Staff
in Colorado’s Public Schools
An overview of planned changes to be
implemented in the 2010-2011
academic year
Colorado Department of Education
Data Collections / ADE Unit
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From 1977 to present, students and staff in Colorado
have been reported in one of five “race/ ethnicity”
categories
Race/Ethnicity: The general racial/ethnic heritage category which most clearly
reflects the individual’s recognition of his or her community or with which the
individual most closely identifies.
NOTE: Under the current reporting system, each reported individual must be
assigned to a single category.
01 - American Indian or Alaskan Native
02 - Asian or Pacific Islander
03 - Black (not Hispanic)
04 - Hispanic
05 - White (not Hispanic)
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By federal mandate, beginning in 2010-2011, race and
ethnicity data will be collected using a new two-part question
format, which will allow the selection of more than one race
Please Note: You must answer both parts of the question below
Part A:
Do you consider yourself to be of Hispanic/Latino origin?
Yes
No
Part B:
Which of the following groups describe your race?
(you may select more than one)
American Indian or Alaska Native
Asian
Black or African American
White
Native Hawaiian or Other Pacific Islander
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The federal government has developed definitions
for these six ethnic and racial categories
Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or
Central American, or other Spanish culture or origin, regardless of race. The
term “Spanish origin” can be used in addition to “Hispanic/Latino or Latino.”
American Indian or Alaska Native: A person having origins in any of the
original peoples of North and South America (including Central America), and
who maintains a tribal affiliation or community attachment.
Asian: A person having origins in any of the original peoples of the Far East,
Southeast Asia, or the Indian Subcontinent including, for example, Cambodia,
China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands,
Thailand, and Vietnam.
Black or African American: A person having origins in any of the Black
racial groups of Africa.
White: A person having origins in any of the original peoples of Europe, the
Middle East, or North Africa.
Native Hawaiian or Other Pacific Islander: A person having origins in any
of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
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New fields and coding options will be added to CDE
collections in 2010-2011 to accommodate these changes in
Race and Ethnicity reporting for students and staff
Race/Ethnicity information as collected by the
district from the student or the student’s family
Ethnicity
Field
Race
Field 1
Hispanic
or Latino
American
Indian or
Alaska
Native
Race
Field 2
Race
Field 3
Asian
Black or
African
American
Race
Field 5
Race
Field 6
White
Native
Hawaiian/
Other Pac.
Islander
Race/Ethnicity categories
to be used in Federal and
State Reporting
Federally Reported Race/Ethnic
Category Field
01
American Indian or Alaska
Native
02
Asian
1
(Yes)
1
(Yes)
1
(Yes)
1
(Yes)
1
(Yes)
1
(Yes)
03
Black or African American
2
(No)
2
(No)
2
(No)
2
(No)
2
(No)
2
(No)
04
Hispanic or Latino
05
White
06
Native Hawaiian or other
Pacific Islander
07
Two or more races
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For all CDE collections, districts will report the race and ethnicity
information collected from each respondent and the racial or
ethnic category to be used in federal reporting for that respondent
Race and Ethnicity Information Collected from
Students and Staff
Hispanic
Native
American
Asian
Black
White
Reported Racial/Ethnic
Category
Hawaiian/
Pac. Island
Any single race or combination of races
Hispanic
Native American/
Alaska Native
Asian
Black
White
Native Hawaiian/
Pacific Islander
Any combination of races – but not of
Hispanic Ethnicity
Two or More Races
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If a parent/guardian or student is unwilling to provide race
and ethnicity information, the district is still required to
assign an ethnic and racial category
District options if a respondent does not self-identify:
 If available, the district may use the Race/Ethnicity designation
reported for the student in a previous CDE reporting period.
 If the student does not have a previous record indicating Race and
Ethnicity, the district is required to use observer identification to
establish a “best guess” for the student’s current ethnic and racial
designations. Examples of district personnel best qualified to make
this observation include the migrant liaison, cultural mediator,
multicultural services representative, or parent liaison.
NOTE: Districts may NOT use a default category to assign all nonreported students. (e.g. all students with no ethnic or racial
designation cannot be reported as “White” or “Two or More Races”).
These determinations are to be made on a case-by-case basis.
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Recommended next steps for districts
 Make required changes to enrollment forms in advance of the start of
the 2010-2011 school year.
 Notify parents, students, and staff via mailings or take-home
documents
•
Download and modify the “Sample District Letter to Parents”
http://www.cde.state.co.us/cdereval/download/Word/Race%20and%20Ethnicity/SampleDistrictLettertoParents.doc
•
and the “Sample District Letter to Staff”
http://www.cde.state.co.us/cdereval/download/Word/Race%20and%20Ethnicity/SampleDistrictLettertoStaff.doc
 Schedule meetings/presentations to discuss the new racial and
ethnic reporting categories and answer questions
 Consider conducting a pilot study or focus group prior to
implementation of the new reporting system
 Provide training for front office staff and others likely to receive
questions pertaining to race/ethnicity reporting
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Additional resources and information from the Colorado
Department of Education
Available on the CDE website at
www.cde.state.co.us/cdereval/rvRace-Ethnicity.htm
Resources
• CDE Race and Ethnicity Brochure
• April 9th 2008 Scoop Announcement
• Presentation (May 30, 2008)
• Racial/Ethnic Data Collection
Implementation Plan
• How to Maximize Participation in New
Racial/Ethnic Categories from
Parents/Guardians (Pending)
• NCES - Managing an Identity Crisis - Forum
Guide to Implementing New Federal Race
and Ethnicity Categories
Parent Information
• Sample District Letter to Parents
• Sample Collection Question Format for
Students
• Parents Race/Ethnicity Frequently Asked
Questions (FAQs)
District Information
• Sample District Letter to Staff
• Sample Collection Question Format for Staff
• District Race/Ethnicity Frequently Asked
Questions (FAQ)
• Outreach Activities
Technical
• 2010-2011 Data Collection Edits (proposed)
• How Collected Race and Ethnicity
Information will be Reported
Final Federal Guidance
• Racial and Ethnic Guidelines
US Department of Education Links
• Dear Colleague letter from Assistant
Secretary of Education Bill Evers
• US Department of Education Race and
Ethnicity Policy Questions and Answers
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Organizations providing feedback on the new
race/ethnicity categories:
School Districts and BOCES
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Adams 12
Adams 14
Adams 50 - Westminster
Aurora Public Schools
Centennial BOCES
Cherry Creek School District
Colorado Springs 11
Denver Public Schools
East Central BOCES
Greeley School District
Harrison 2
Jefferson County Schools
Johnstown-Milliken RE-5J
Keenesburg RE-3J
Littleton Public Schools
Mountain BOCES
Summit County School District
Groups and Organizations
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Charter Schools
City of Denver
Colorado Parent Coalition
Metro Community Provider Network
Spring Institute for Intercultural
Learning
• University of Colorado
Units within the CDE
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Communications
Consolidated Federal Programs
Data Collections / ADE
Exceptional Student Leadership
Language, Culture, and Equity
Prevention Initiatives / Early
Childhood
• Unit of Student Assessment
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