Transcript APPLYING TO A SELECTIVE ADMISSION PROGRAM Surgical Technology THE SELECTIVE ADMISSION SYSTEM How to setup your SAS Account You can begin the process of creating.

APPLYING TO A SELECTIVE
ADMISSION PROGRAM
Surgical Technology
THE SELECTIVE ADMISSION SYSTEM
How to setup your SAS Account
You can begin the process of
creating your SAS account from
the Bluegrass Community and
Technical College homepage.
http://www.bluegrass.kctcs.edu
From here you will need to click
on the “Admissions” link circled
in the picture.
THE SELECTIVE ADMISSION SYSTEM
How to setup your SAS Account
To continue setting up your SAS
account you will need to
navigate to the “Selective
Admission Programs” section by
clicking on the link circled in red.
If you are not currently a BCTC
student you must also submit a
general admission application
for the semester you wish to
start the Surgical Technology
program. This is a separate
process from your Selective
Admission packet.
You can find the BCTC online
application by clicking the “How
to Apply” link circled in green.
THE SELECTIVE ADMISSION SYSTEM
How to setup your SAS Account
To create your account you will
need to follow the “Selective
Admission Account” link. You
may also use this link to access
your account once you have
created it.
From this page you may also find
additional information on
selective admission programs by
checking the “Frequently Asked
Questions” or each selective
program website.
THE SELECTIVE ADMISSION SYSTEM
How to setup your SAS Account
As a first time user, you will need
to click on the “Create Account”
link in order to begin setting up
your account information.
If you have created an account in
the past, you may simply use
your username and password to
login and update your
information.
THE SELECTIVE ADMISSION SYSTEM
How to setup your SAS Account
When completing the initial
setup of your account, please be
sure to use an e-mail address
that you maintain regularly. Any
contact from BCTC regarding
your application will be directed
to the e-mail you provide here.
Once you have completed the
initial account setup, you will
receive an automated e-mail
directing you to validate your
SAS account. You will need to
follow the link to complete your
SAS account setup. Please be
sure to check your junk e-mail
folder in case you do not receive
the e-mail in your inbox.
THE SELECTIVE ADMISSION SYSTEM
How to setup your SAS Account
You will need to complete your
SAS account setup by providing
the required contact information.
You may login to your account at
any time in order to update this
information. It is important that
we have the most up to date
contact information to ensure
that you receive notification
regarding your acceptance status.
Once you have completed your
contact information, you may
select “Program Info & Interests”
in order to print your checklist
and begin assembling your
packet.
THE SELECTIVE ADMISSION SYSTEM
How to setup your SAS Account
The first step in putting together
your packet is to print the
checklist provided on the
Program Information & Interests
page. You may also checkmark
other programs as potential
interest should you wish to
receive potential notifications of
program deadline extensions or
changes to requirements.
Please note that you may only
apply for two programs per
semester. While you may
indicate you have an interest in
many programs, only two
packets will be accepted.
THE SELECTIVE ADMISSION PACKET
Document Requirements
 Each document below must be included in your selective admission packet
• The Surgical Technology Checklist
• An official high school transcript or official GED scores
• Official college transcripts from every college attended (except KCTCS)
• ACT or COMPASS test scores.
• The pre-admission conference attendance form
 The Office of Admissions will not accept copies of any documents other
than approved international documents.
 Documents should not be sent to the Office of Admissions separately. We
cannot ensure they will be matched with your selective admission packet.
This may result in your packet being incomplete and declined.
REQUIRED DOCUMENTS
Selective admission checklist
Selective admission checklists
are unique for each program
and must be included in your
packet.
Checklist are updated annually
to reflect any potential
changes to a program’s
admission requirements.
Your checklist must be filled
out and signed to be accepted
by the Office of Admissions.
Remember, your checklist is a
quick reference guide that will
help ensure your packet is
complete.
REQUIRED DOCUMENTS
High school transcript or GED scores
It is the responsibility of the
student to contact their school
or GED issuing institution in
order to secure an official
transcript or GED scores.
Some schools and GED
institutions do not release
official documents to students.
In this case, they may stamp a
document “Issued to Student”
or have an online URL to verify
the document’s authenticity.
These documents will be
considered official for
purposes of your selective
admission packet.
 A high school transcript or GED scores must
meet the below criteria to be official:
• the document must show a date of
graduation or completion and
• it must be stamped with the institution’s
official seal or printed on the institution’s
unique watermarked paper.
 Home school transcripts must be notarized by a
notary public.
 International documents may be accepted as
copies if in English and notarized by a notary
public or signed by the Office of Admissions.
REQUIRED DOCUMENTS
College transcripts
Some colleges will not release
official documents to students.
They may stamp a document
“Issued to Student” or have an
online URL to verify the
document’s authenticity.
These documents will be
considered official for
purposes of your selective
admission packet.
The Office of Admissions
encourages you to review all
transcripts, high school and
college, to ensure they meet
the requirements for being
considered official.
 College transcripts must meet the below
criteria to be official:
• the document must be stamped with the
institution’s official seal or printed on the
institution’s unique watermarked paper.
 International college transcripts must be
submitted as a course-by-course evaluation
through an approved agency. You may find a list
of approved evaluation agencies at
http://www.naces.org/members.htm
REQUIRED DOCUMENTS
ACT or COMPASS test scores
COMPASS tests taken at BCTC
can be obtained through
Advising and Assessment.
COMPASS scores must be
comprised of Algebra, Reading,
and Writing (English) scores.
Students that tested with the
English Second Language (ESL)
version of the COMPASS will
need to retest with the
standard COMPASS.
ACT scores can be ordered
from http://www.act.org.
 Test scores must meet the following
criteria to be official:
• They must be printed on the testing
organization’s unique paper
 Test results printed on an official high school
transcript will be accepted as official.
 If you are currently enrolled at a Kentucky
Community and Technical College System school
you can login to PeopleSoft and access any ACT
or SAT scores that may be on file through your
Student Services Center. These results may be
printed and placed in your packet as official.
REQUIRED DOCUMENTS
Pre-admission conference attendance form
Pre-admission conferences are
unique to each selective
admission program. Please be
sure that the conference form
you include in your packet is
for the correct program.
 Your pre-admission conference attendance form
must be filled out and signed in order to be
accepted by the Office of Admissions.
 Pre-admission conference forms from previous
years will not be accepted. The pre-admission
conference is an annual requirement and all
submitted forms must be from a conference no
more than twelve months prior to the program’s
application deadline.
G.P.A. RECALCULATION
Qualifications
Please note that the GPA
Recalculation Option must
mirror BCTC’s Senate Rules
regarding the Academic
Bankruptcy Option. This
means that students who have
earned an Associate or
Bachelor degree from any
college or university are not
eligible for the GPA
Recalculation Option.
Students seeking to bankrupt
KCTCS coursework to improve
their GPA will need to see the
Records Office regarding
process and eligibility.
 The course work must not be from a KCTCS
school. Only college coursework from another
college/university is eligible. (Examples: UK,
EKU, Notre Dame, Ohio State, etc.)
 You must have at least 12 credit hours at a
KCTCS school, 100 level or above, with at least a
2.0 GPA or higher. This does not include MA 108
or remedial coursework.
 There must be a break of at least two years
between previous college work and the more
recent KCTCS college work. This means 2 Fall
and Spring semesters.
G.P.A. RECALCULATION
How to submit your request
In order to begin the process of
submitting your request for a
GPA Recalculation, you will need
to click on the “GPA
Recalculation Option” link from
the Selective Admission
Programs website.
G.P.A. RECALCULATION
How to submit your request
Take a moment to review the
G.P.A. Recalculation eligibility
requirements. Once you have
done so you may click the “GPA
Recalculation Request” link in
order to complete the form.
A recalculation is effective for all
schools that qualify, even those
with high GPAs.
A GPA recalculation does not
invalidate coursework you have
taken, it is used only with
regards to your GPA calculation
when applying to a selective
admission program.
G.P.A. RECALCULATION
How to submit your request
Please complete the form to the
best of your ability. For the
Surgical Technology program,
you will submit your
recalculation form for the Fall
2014 semester.
The deadline to submit a GPA
recalculation is the same as the
packet deadline of June 1.
Your recalculation cannot be
reviewed until your packet is
processed. Once the packet is
processed and the recalculation
has been submitted, please
allow 10 business days for
processing.
SUBMITTING YOUR PACKET
Application Deadlines
Your packet may be submitted
to any of the following
locations, the Office of
Admissions in Room 200 of the
Oswald Building (Cooper
Campus), the One Stop
Student Service Center in
Building C (Leestown Campus),
the Lawrenceburg campus,the
Danville campus, or the
Winchester Campus.
If you choose to mail your
packet it must be postmarked
by the application deadline.
Any packets postmarked after
the deadline will be declined.
 The completed selective admission packet must
be submitted to the Office of Admissions by
June 1, 2014 to be considered for the Fall
2014 semester.
 The Office of Admissions will not accept any
documents past the deadline. Please check your
SAS account to ensure your submitted packet is
complete.
PROGRAM ADMISSION
Checking your status
Your acceptance status is
updated through your SAS
account the same day letters are
placed in the mail. As a result,
the quickest way to find out
your acceptance status is to
check your SAS account. Shortly
after your SAS account
acceptance status is updated you
should received you official
paperwork in the mail.
Please note that your SAS
account will not show your
acceptance status until all
selections are approved through
committee.
 After you have setup your SAS account and
submitted your application packet, it can take 10
business days before your information is
processed and displayed through your SAS
account. You will receive an automated e-mail
when your information is added and completed.
 Acceptance information will be updated in SAS
and mailed out during the first week of July.
PROGRAM ADMISSION
Acceptance Paperwork
Students that do not complete
their acceptance paperwork by
the required deadline will
forfeit their place in the
program. As a result, it is very
important that you check your
SAS account and ensure your
information is up to date. It is
your responsibility to ensure
your acceptance paperwork is
received.
You have the option of
declining your position. If you
choose to do so, you may not
reclaim your place in the
program at a later date and
will be required to re-apply.
 Should you be accepted for admission or
accepted as an alternate, your letter will contain
paperwork which must be completed and
returned to the Office of Admission by the
stated deadline.
 If your SAS account shows you were accepted for
admission or as an alternate, but you do not
receive your paperwork by July 15, you
will need to contact the Office of Admission.
QUESTIONS
Who to contact
Please be aware that due to
FERPA regulations only limited
information regarding your
account may be provided over
the phone.
It is recommended that you
contact our office using the
e-mail address you setup your
SAS account under. Be sure to
include your full name and a
secondary piece of identifying
information such as your
PeopleSoft number, the last
four digits of your social
security number, or your full
date of birth.
Questions concerning admission requirements to
the program or discrepancies in your SAS
account may be directed to:
Nathan Congleton
[email protected]
(859) 246-4647
Melissa Terry
[email protected]
(859) 246-6212