Transcript Pre Trip – Escalate Pre Trip (Approver) Pre Trip – Escalate Pre Trip After you receive an e-mail notification that you have.

Pre Trip – Escalate Pre Trip
(Approver)
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Pre Trip – Escalate Pre Trip
After you receive an e-mail notification that you have a report pending
approval, log in to SoundTRAX and select your Action Required link.
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Pre Trip – Escalate Pre Trip
You’ll notice the reports that have a policy exception by the display of the
exception ( ) icon under the Info column.
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Pre Trip – Escalate Pre Trip
Select the Pre Trip Report from your Work Folder: Action queue; to open
the report either double click on the report name or click on the Open icon
on the tool bar above.
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Pre Trip – Escalate Pre Trip
Once you select the Pre Trip Report, immediately the report Policy
Exceptions will be displayed for you.
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Pre Trip – Escalate Pre Trip
The Policy Exceptions screen will provide you with exception information
and instruct you to add an EC Member for second-level approval.
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Pre Trip – Escalate Pre Trip
For additional Policy information – click on the Policy button.
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Pre Trip – Escalate Pre Trip
If you are unsure who is a Harman EC member, you can click on the
hyperlink for additional information.
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Pre Trip – Escalate Pre Trip
After your review the Policy Exception screen, click OK.
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Pre Trip – Escalate Pre Trip
If you are ready to approve, click on Approve Report.
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Pre Trip – Escalate Pre Trip
The Approval Summary and Confirmation screen is where you will add the
EC Member to the approval workflow.
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Pre Trip – Escalate Pre Trip
Type in the last name of the EC Member of your choice and click Look Up.
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Pre Trip – Escalate Pre Trip
The EC Member’s name should appear; click OK.
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Pre Trip – Escalate Pre Trip
You will receive notification that you have successfully added an EC
Member to the approval workflow.
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Pre Trip – Escalate Pre Trip
You’ll notice the indicator that an Approver has been added.
If you mouse over the Add Approvers [1] button, a pop-up will indicate the
Approver name added.
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Pre Trip – Escalate Pre Trip
Click on Approve Report.
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Pre Trip – Escalate Pre Trip
Your approved report will now be placed in your Approved folder.
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Pre Trip – Escalate Pre Trip
Highlighting the Approved Pre Trip and clicking on the Status
you can see the approval addition to the workflow.
icon,
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Pre Trip – Escalate Pre Trip
 Notes:
– The added EC Member will receive an e-mail notification stating that he
has a Pre Trip approval waiting his review.
– You will be required to escalate to a second EC Member approval if a trip
is booked less than seven days in advance or the trip has a flight segment
greater than eight hours.
– The traveler will be able to see the added approver in his Pre Trip status
information.
– The traveler will receive notification by e-mail once the final approval has
been processed.
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