Transcript Page 1 www. Athena.HP.com Athena System Overview Training Date: 5th Nov. 2003 by Athena Team November 7, 2015 Athena Training Presentation HP Restricted.

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www. Athena.HP.com
Athena System Overview Training
Date: 5th Nov. 2003
by
Athena Team
November 7, 2015
Athena Training Presentation
HP Restricted
Training Session Goals:
To train Athena users on all the overview features of Athena Client:
For detailed instructions on using Athena Client Functions, users
has to follow ‘Athena Functional Training Slides’ document.
Athena main functions include:
• Athena Client Install and Set-up
• Retrieve and Load Customs Invoices
• Sort & Search of Customs Invoices
• Display, Print and Download of Customs Invoice
• Editing of Customs Invoices
• Bulk Printing/Deletion/HTML formatted creation of Invoices
• Random Printing/Deletion/HTML formatted creation of Invoices
• Grouping Invoices
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Training Session Goals:
• Manual Invoicing Process
• Athena Other Functions
• Auto-Downloading of Invoices
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Athena Specific Functionalities:
1.
Invoice Format features include:
•
Hardware/Software unbundling
•
BTCO- pricing consolidation, displaying components
•
Serial No. range printing
•
TSCA, DCS (US Export and US Import), SWPM statements
•
Logistics Charges Breakout
•
Electronic Signature
2. Client features include:
•
Flexibility in the setup function
•
Editing of Invoices
•
Auto-Download of Invoices into flat file
•
Grouping of Invoices
•
Easy to install and operate
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Athena Specific Functionalities:
3.
4.
5.
Server features include:
•
Data validation check, reporting errors to CDB
•
Various Filtering logics
•
No data manipulation
Invoice routing
•
By Email
•
Uses combination of selection criteria: order prefixes, invoice no., AWB,
etc...
Athena Support features
•
24x7 support helpdesk
•
English speaking support people
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Athena Specific Functionalities:
6.
Athena System interfaces
• WWTBL for defaulting addresses
• WWCLASS for classification info.
• ASSISTS
• PIM
• Web Input Invoices
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Athena Controls:
Athena does the following data quality controls:
• Athena will reject invoice if buyer and seller are same country
• Athena will reject if transactions have the same invoice numbers
• Athena Does not process credit memos
• Athena DOES NOT Manipulate any Data sent from Upstream
Systems
• Athena Does data quality checking and reports to the Compliance
Data Base
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GT: Policies
Invoicing Requirements Policy - CU-008
1.0 Purpose
This document establishes the Hewlett-Packard (HP) policy regarding invoicing requirements for imported or exported merchandise.
The policy is based on HP business standards as well as common Customs and regulatory standards.
This policy is predicated upon legal requirements to ensure that HP complies with current governmental and international trade
regulations. Failure to meet legal requirements may result in delayed or impounded shipments, increased inspections and audits,
increased cycle times, the loss of highly valued export and import trading privileges and government confidence, and/or civil or criminal
penalties to include fines or imprisonment.
2.0 Policy
Any invoice created by or on behalf of HP that may be used for the purpose of customs clearance will contain all data elements
described in the Customs Invoice Data Element Dictionary defined as mandatory, unless prohibited by local law or regulation. All
information on the customs invoice will be true, complete and will provide a full description of the merchandise. Each HP supplier and/or
shipping entity is completely responsible for ensuring that the data elements contained on the customs invoice follow this policy and are
100% accurate. Refer to Customs Invoice Standards and Guidelines at the following URL:
http://findoc.corp.hp.com/tlcl/customs/custinvoice/index.htm.
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New Integrated Standard Customs
Invoice Message (ISCIM)
If we are not focused on a common messaging format, we are not accomplishing our goal
Robert Gifford, October 29, 2002
The objective of getting to standard message stays…. If we allowed every implementation with a
timeline to stop this process, then it would never, ever complete ! What is needed is a way forward
that serves both purposes.
In this case you need to complete the implementation as planned in order to meet the timescale,
and then go on to retrofit to the standard. There will always be a temptation to forgo this send
phase on the grounds that it is no longer urgent - it is urgent, we cannot afford the resources, time
and effort required to continue to support multiple and unique messages.
Once the standards are published [..] then no future project should consider anything other than
this standard. Ian Robertson, October 28, 2002
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Customs Invoice Data Elements Dictionary
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Policy Page Link: http://globaltrade.hp.com/gt_policies/hp020-05.htm
Refer next 2 slides for the new Customs Invoice Format
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New Customs Invoice (Regular Invoice)
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New Customs Invoice (BTCO Invoice)
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HP Heritage Legacy Financial Systems
Relationships
Order
Management
Systems
Pricing
Systems
Financial
Systems
Customs
Systems
Fims
Cochise
MEPS
Imaging
CDB
Gypsy
Flow
Direction
WWOMS
SAP GL
Promis
Reportin
g/Record
Keeping
Jupiter
SAP
18
Heart
Venus
IOTRAX
Record
Flow
Direction
Tiger
Flow
Direction
SCM
WWLife
(Smart
Router)
Doc
Nexus
Eiffel
MM
3000
Krako
Customs
Invoice
and
Declarati
on
Systems
WWClass
Cust
Import Sys
Invoice
Documents
APDO SAP
Other
SAP
Instances
Athena
Flow direction of Data and Processes
N
W
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E
S
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Athena - Application Landscape Flow Diagram
Heart
Assist
WWKrako
WWLife
Work Buffer
Classifications
WWClass
Addresses
WWTBL
ATHENA
Eiffel
TT5C
Email
Mailbox
RSAP
Web
Calado-SAP
HPSB
Invoicing
US-PIM
Athena
Client
ImportSys/
Brokers
Flagship
Legend:
BLUE
New asset
WHITE
Existing Asset
Existing Asset
being changed
Asset being retired
or
or
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Intranet or Extranet
Data warehouse
Existing Interface
Core application
Other data store or file
New interface
Interface can be retired
Satellite application
External service
provider application
Interface being retired
Existing Interface
being changed
Interface across Firewall
EAI/Messaging infrastructure
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Athena/Electronic Invoice Timing Review
WWTBL Requests the
ship to/invoice to
addresses
Request OSP LI$
US PIM
2 Hours Max Time To
Deliver via Email to
Broker
OSP LI$
OPCIC TT5C
Format
Order
Management
System
Athena
Server
HP Mail
Server
Invoice File
Request
Heart
bypass
Less than 10 Minutes
Invoice File
Athena
Client
Located at
Broker
Location
Prod Info
WW
CLASS
Flagship
Less than 10 Minutes
Data Transit Time = Less than 4 Hours
Business Entity
Shipping Operation
Data Flow Times
Athena
Client
Invoice
Air
Shipment
Physically
Released
Air Transit Time = 14 to 17 Hours
Shipment
Arrives In US
Port of Entry
Distribution
Center or
ODM /CM
N
W
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US Broker
Clearing
Shipments
Clearance at
Port of Entry
E
Product Flow Times
S
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Athena Web Invoice System Overview
Brokers & HP
Business
Partners are
here
You
are
here
Print
FTP
Email
Processed
Invoices
Print UnProcessed
Athena Server
Athena
Client
WWCLASS
Invoices
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LOOKUP
For complete on this system, see
Athena Web Invoice System User Guide
Slides.
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Athena Client Install and Setup
Athena Website:
Athena website can be reached by typing the URL http://www.hp.com/go/athena
on the Internet Explorer Browser. Below is the snapshot of Athena Homepage.
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Athena – Downloading of New Athena Client:
To download Athena Client from website, Click the link ‘Download Install v5.0 (new)’
under the ‘Downloads’ category on the left navigation section. See the snapshot below:
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Athena – Installation Instructions:
After clicking the ‘Download Install v5.0 (new)’ link, website will lead to the
‘Installation Guide 5.0’ webpage (as below). Users need to follow all the instructions
mentioned on the web page for successfully installing Athena Client on their system.
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Athena Client – Main Window:
Before using Athena Client for generating customs invoices, Users need to setup the
parameters according to their site needs in the Setup Form. To do that, start the
Athena Client by double clicking the Icon ‘Hewlett Packard Athena 5.0’.
Then the following Main Window will be displayed:
Speed Buttons
Title bar and
version no.
Invoices
Browse
Window
Search /
Sort Keys
Process
Buttons
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Process Window
Message Box
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Athena – Setup Form:
The next step for the Users to follow before actually using Athena Client is – to set the
parameters in the ‘Setup Form’ according to their Site needs. These parameters affect
their invoice generation process. So users should be careful in the selection of these
parameters.
‘Setup Form’ can be opened by clicking the ‘Setup Menu’ on the Main Window.
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Athena - Retrieve and Load Customs Invoices:
Athena – Mailbox File:
Each Athena Site is designated with a particular Site Code and Email address.
Athena Server sends the mailbox files containing Invoices data to that email
address. Below is the snapshot to show how a mailbox file looks like:
What does a Mailbox File Look Like???
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Site Odometer
HP
HP4211AA.mbx
Site Code
Extension indicating
Mailbox file
Make NOTE of Your Site
Code:
India:
5334
Thailand:
5492
Philippines: 5652
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Athena – Retrieve of Mailboxes:
To retrieve the mailbox file, do the following steps:
- Open the Mailbox File Email Message
- Right Click Mailbox File attachment and click ‘Save As…’ option
- Select ‘C:\Athena’ folder and click the ‘Save’ button for saving
the mailbox file
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Athena – Loading Mailbox Files:
To load mailbox files into Athena Client, do the following steps:
- Start Athena Client by double clicking the Athena Icon on the desktop
- Click ‘Load’ button
Following snapshots shows the loading process:
Button for
loading the
Mailboxes
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Message
Box to
confirm for
loading the
Mailboxes
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Athena – Loading Mailbox Files:
Browse Window
showing the loaded invoices
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Athena – Sort & Search of Customs Invoices:
Athena – Sorting Invoices:
Invoices can be sorted by the following sort keys:
- Invoice No.
- AWB#
- Order No.
- Mailbox No.
- DC Code
- RC Code
- Group No.
- Invoice Date
To Sort the invoices, just click the Radio Button corresponding to
sort key.
Note: Invoices will be sorted in the ascending order of the sort key.
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Athena – Sorting Invoices:
Following snapshot shows that Invoices are sorted in the order of AWB# by clicking
the Radio Button next to AWB# key. Similar procedure will be followed for other sort
keys.
Sorted Invoices
in the order of
AWB#
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Checked Radio Button for sorting
the invoices in AWB# order
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Athena – Searching Invoices:
Invoices can be searched by any of the following search keys:
- Invoice No.
- AWB#
- Order No.
- Mailbox No.
- DC Code
- RC Code
- Group No.
- Box Number
- Invoice Date
To Search for a particular invoice, just enter the value of the
search key in the corresponding search key text box.
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Athena – Searching Invoices:
Following snapshot shows that Invoices are searched by the search key ‘AWB#’ by
entering its value in the AWB# search key textbox. Similar procedure will be followed
for searching with other search keys.
Arrow highlight
indicates the
searched
invoice.
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Search Key value
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Athena – Display, Print and Download of Customs Invoice:
Athena – Displaying Invoices:
To display a particular invoice, do the following steps:
- Highlight the invoice that needs to be displayed
- Click the ‘Display’ button
Highlighted
invoice that
needs to be
displayed
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Display Button for displaying the Invoice
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Athena – Displayed Customs Invoice:
Invoice Header
details
Invoice Line
details
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Athena – Downloading Invoice into HTML format:
To download a invoice into a HTML formatted invoice file, do the following steps:
- Highlight the invoice that needs to be HTML file formatted
- Click the ‘Create HTML Invoice’ button
Highlighted
invoice that
needs to be
HTML file
formatted
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Button for creating the HTML Invoice
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Athena – HTML Invoice File Location:
HTML invoice will be saved in the C:\Athena\Download folder. The name of the file
will be same as invoice no.
Below snapshot shows that:
Location of HTML
Invoice
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Athena – Downloading Invoice into Flat File:
To download a invoice into a Flat file (text file), do the following steps:
- Highlight the invoice that needs to be written into Flat File
- Click the ‘Create Flat File’ button
Highlighted
invoice that
needs to be
written into
Flat File
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Button for creating the Flat File for the selected invoice
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Athena – Download Invoice File Location:
Downloaded invoice flat file ‘Download.Txt’ will be saved in the C:\Athena\Download
folder.
Below snapshot shows that:
Location of Downloaded
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Invoice Flat File
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Athena – Downloaded Invoices:
Once Invoice gets downloaded successfully, Athena puts a ‘*’ mark
in the ‘D’ Column of the Main Window for that corresponding invoice.
Below snapshot shows that:
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‘*’ mark in the ‘D’
column shows that
particular invoice
was got downloaded
into a flat file
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Athena – Printing Invoices:
To print a particular invoice, do the following steps:
- Highlight the invoice that needs to be printed
- Click the ‘Print’ button
Highlighted
invoice that
needs to be
printed
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Print Button for printing the Invoice
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Athena – Printing Invoices:
Once Invoice gets printed successfully on the printer, Athena puts a ‘*’ mark
in the ‘P’ Column of the Main Windows for that corresponding invoice.
Below snapshot shows that:
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‘*’ mark in the ‘P’
column shows that
particular invoice
was got printed
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Athena – Editing of Customs Invoices:
Athena – Edit Menu:
By Default, Athena Client will not provide the editing privileges to the Athena User.
To have editing privileges, Athena Site should request for the same from Athena
Management which will then be provided by means of a special mailbox.
Edit Menu
Functions
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Athena – Edit Menu Functions:
Once activated, user can do the following editing functions on the Customs
Invoice:
• Header - used for editing invoice header details
• Line Item – used for editing invoice line item details
• Negative Values – used for editing negative unit price values
• Zero Quantity – used for editing for zero quantity line items
• Manual Invoice – used for editing manual invoices
• Sample Invoice – used for editing sample invoices
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Athena – Edit Invoice Header:
To edit the Invoice Header details, do the following steps:
- Select the invoice that needs to be edited by highlighting the invoice on the Main
Window
- Click Edit Menu and select the option ‘Header’ to open the ‘Edit Invoice Header’
window (see the snapshot below)
- Edit the required values on the displayed window
- Click the ‘Apply Updates’ button
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Athena – Edit Line Item:
To edit the Invoice Line Item details, do the following steps:
- Select the invoice that needs to be edited by highlighting the invoice on the Main
Window
- Click Edit Menu and select the option ‘Line Item’ to open the ‘Edit Line Item’
window (see the snapshot below)
- Edit the required values on the displayed window
- Click the ‘Apply Updates’ button
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Athena – Edited Invoice:
Invoice once gets edited for any value, puts the original invoice in the History
database and then puts the ‘*’ mark in the ‘H’ column to indicate that particular
invoice got edited.
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‘*’ mark in the ‘H’ column
indicates that particular
invoice got edited.
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Athena – Edit Invoice Negative Values:
If any invoice carries a negative unit price, then it can be edited by this option. To
do that, follow the below steps:
- Click Edit Menu and select the option ‘Negative Values’ to display the appropriate
message box based on whether negative valued invoices are found or not.
- Then select the required invoice from the list of invoices and edit it.
- Click the ‘Apply Updates’ button.
Following snapshots the above steps clearly:
Message Box
indicating No
Negative Unit
Price Valued
Invoices are
found
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Athena – Edit Invoice Negative Values:
If the ‘Negative Values’ option in the Edit Menu finds a couple of Negative Unit
Priced Invoices, then it displays the following message box for the user:
Then the user can select the appropriate invoice and can edit it. Following snapshot
shows that:
Invoice with a
Negative Unit
Price Value
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Athena – Edit Invoice Zero Quantity:
If any invoice carries a zero quantity line item, then it can be edited by this option. To
do that, follow the below steps:
- Click Edit Menu and select the option ‘Zero Quantity’ to display the appropriate
message box based on whether zero quantity line item invoices are found or not.
- Then select the required invoice from the list of invoices and edit it.
- Click the ‘Apply Updates’ button.
Following snapshots the above steps clearly:
Message Box
indicating No
Zero Quantity
Line Item
Invoices are
found
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Athena – Edit Invoice Zero Quantity:
If the ‘Zero Quantity’ option in the Edit Menu finds a couple of Zero Quantity
Invoices, then it displays the following message box for the user:
Message Box
indicating
Zero Quantity
Line Item
Invoices are
found
Once the user click the ‘OK’ button, the editing process will be commenced.
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Athena - Bulk Printing/Deletion/HTML formatted creation
of Invoices:
Athena – Bulk Printing of Invoices:
Bulk Printing is the process of printing multiple invoices (that has identical key value)
with a single click of the ‘Print’ button. Bulk printing is possible, if the invoices has any
of the following identical key values:
- AWB#
- Order No.
- Mailbox No.
- DC Code
- RC Code
- Group No.
- Invoice Date
To do Bulk Printing, sort the invoices in any of the above key, double click that key
value in the Browse window such that the key value is populated in the key value
text box and then finally click the ‘Print’ button
Following snapshot shows the example of Bulk Printing:
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Athena – Bulk Printing of Invoices:
Message Box
showing the
Bulk Printing
of Invoices that
has common
AWB# (Key
Value)
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Athena – Bulk Deletion of Invoices:
Message Box
showing the
Bulk Deletion
of Invoices that
has common
AWB# (Key
Value)
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Athena – Bulk Creation of HTML Invoices:
Message Box
showing the
Bulk Creation
of Invoices that
has common
AWB# (Key
Value)
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Athena - Random Deletion of Selected Invoices:
Random selected invoices
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Message Box to delete randomly
selected invoices
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Athena - Random Creation of HTML invoices
for
Selected
Invoices:
Message Box to create HTML
Random selected invoices
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invoices for randomly selected invoices
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Athena – Grouping Invoices:
Athena – Group Menu:
Invoices can be grouped together based on a common invoice element. To do
the invoices grouping, do the following steps:
- Click the ‘Group’ option on the Athena Main Window
- Enter the Group No. under which the invoices are to be grouped
Following snapshot shows the above steps:
‘Group Menu’
on the Main
Window
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Group Number
Message Box
where the
Group No. is to be
entered
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Athena – Grouping Invoices:
Once the user enters the Group Number, then the Group Maintenance Window
opens up where the user can select and group the individual invoices.
Following snapshot shows that process:
Add button for
adding the invoice
into a group
Delete button for
deleting the invoice
from a existing group
List of invoices
that are grouped
into a common
group no.
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Display button for
displaying the group
invoice
Print button for
printing a group
invoice
Download button for
downloading group
invoice into HTML
file / Flat File
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Athena – Manual Invoicing Process:
Athena – Add Manual Invoice (Header Details):
Once the users selects the ‘Manual Invoice (New)’ option under the ‘Add’ Menu,
then the ‘Add Manual Invoice’ window pops up for the user all the invoice elements
details. First user has to enter the Header details, then Line Item details and finally
Footer details. Following snapshots shows the Manual Invoice entry process:
Header Tab for
entering Invoice
Header details
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Athena – Add Manual Invoice (Line Item Details)
After entering the Invoice Header details, user has to select the ‘Line Item Details’ tab
for entering the Invoice Line Item Details. Following snapshot shows that process:
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Athena – Add Manual Invoice (Footer Details)
After entering the Invoice Line Item details, user has to select the ‘Footer’ tab
for entering the Invoice Footer Details. Following snapshot shows that process:
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Click this button
for saving the Manual
Invoice.
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Athena – Other Functions:
Athena – File Menu Functions:
• Restore
– used for restore of mailbox files for re-loading into
Athena Client
• Re-Index
– used for re-indexing of Athena Client database
tables when they got corrupted.
• Print Setup – used for setting of Printers for printing of invoices
• Backup
– used for taking backup of Athena Client database
tables
• Exit
– used for exiting / closing the Athena Client
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Athena – Add Menu Functions:
• Manual Invoice (New) – used for creating New Manual Invoice
• Manual Invoice (Copy from existing invoice) – used for creating
New Manual Invoice by copying from a existing invoice.
• Sample Invoice (New) - used for creating New Manual Invoice
• Sample Invoice (Copy from existing invoice) - used for creating
New Manual Invoice by copying from a existing invoice.
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Athena – Setup Form (Parameters):
Setup Form (Parameters) selection tab is used for selecting the various
parameters that will affect the printing of invoice elements on the Customs Invoice.
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Athena – Setup Form (Addresses)
Setup Form (Addresses) selection tab is used for overriding the ‘Ship To Address’
and ‘Bill To Address’ on the Customs Invoice
Location for
overriding the
Ship To Address
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Location for
overriding the
Bill To Address
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Athena – Help Menu Functions:
• Help Notes
– Notes which explains briefly about Athena
Functions.
• Release Notes – Notes which explains all the issues that were
covered in the latest of Athena Client.
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Athena Auto-Download Process
Auto-Download is the automatic process of downloading customs invoices data
onto a flat file
Athena Server
Mailboxes
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Athena Client
Download.Txt
Flat File
Electronic Auto-download /
Manual Download Process
Brokers Internal
Applications
(eg: EDI Appl.)
Current Users:
TowerGrp/FedEx,
Exel, ImportSys,
Livingston Intl., &
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DHL
Athena Training Presentation
Auto-Download Main Window
Display messages to help and guide the user on Auto-Download process status
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Trouble-Shooting
• Use ‘Restore’ Function under File Menu for restoring of mailbox
files and then for re-loading the same into Athena Client
• Invoice Re-transmission Form – Use this form for getting
Missing Invoice/Mailbox from Athena Server. This is the
On-Line Support building at http://www.hp.com/go/athena
• Under Construction
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Customs Invoice Messaging Strategy
Without a gateway/server
Entity 1
For Each Entity
Shipping Connections
= (Number of entities) - 1
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For Each Entity
Import Connections
= (Number of entities) - 1
Entity 4
Entity 2
Shipping
Clearance
Entity 3
For Each Entity
Total Connections
= 2x (Number of entities) - 2
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With a gateway/server
Entity 1
For Each Entity
Shipping Connections = 1
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Entity 4
For Each Entity
Import Connections = 1
Customs
Server
Entity 2
For Each Entity
Total Connections = 2
Entity 3
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Customs Invoice Reference Server – Phase 1 Overview
TradeSphere
Eiffel
pmCompaq
Legacy
WWLife
Heart
Krako
Flagship
Doc
Broker
SAP
Athena
Calado
SAP
Cust
SAP
APO
Std Customs Invoice Message
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Quality
check
Non-IDoc (Cust)
destinations
Std Customs Invoice Message
SCIM
ServiceBus
Rejects
Customs
Invoice Server
Compaq
Std Customs Invoice Message
Scout
Cust
Standard Customs
Invoice Message (IDoc)
Legacy Invoice Message
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Vendor
Customs Invoice Reference Server
End State Objective
TradeSphere
Std Customs Invoice Message
Krako
SAP
SAP
Std Customs Invoice Message
Generate
routing
Quality
check
Non-rev.
Shipments
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Std Customs Invoice Message
SCIM
Global Trade Gateway
Eiffel
Create
Customs
Invoice
Customs Invoice Server
Heart
pmCompaq
Legacy
Std Customs Invoice Message
Doc
Std Customs Invoice Message
Cust
Std Customs Invoice Message
Broker
Std Customs Invoice Message
Importsys
Std Customs Invoice Message
Scout
Std Customs Invoice Message
Athena
Client
Standard Customs Invoice Message
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Vendor
Customs Invoice Reference Server
End State Objective
TradeSphere
Std Customs Invoice Message
Create
Customs
Invoice
Krako
SAP
Std Customs Invoice Message
Non-rev.
Shipments
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SCIM
Customs Invoice Server
Generate
routing
Eiffel
SAP
Std Customs Invoice Message
Quality
check
SCIM
Global Trade Gateway
Heart
pmCompaq
Legacy
Std Customs Invoice Message
Doc
Std Customs Invoice Message
Cust
Std Customs Invoice Message
Broker
Std Customs Invoice Message
Importsys
Std Customs Invoice Message
Scout
Std Customs Invoice Message
Standard Customs Invoice Message
Legacy Invoice Message
Athena
Client
Standard Customs Invoice Message (industry std. format)
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WWLife
Customs Invoice Reference Server – Phase 1
Cust
SAP
APO
Std Customs Invoice Message
Page 73
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Quality
check
SCIM
ServiceBus
Rejects
Customs
Invoice Server
Non-IDoc (Cust)
destinations
Std Customs Invoice Message
Scout
Std Customs Invoice Message
Cust
Standard Customs
Invoice Message (IDoc)
Legacy Invoice Message
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Page 74
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by
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Email: [email protected]
Mug Shots:
Susan T. Huynh:
Athena IT Team
Manager
T857-7011
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Sreenivas
Bollu:
Athena
Client
Engineer
T857-2656
Phil Persson:
Athena Server
Engineer
T244-2420
Jim Bush:
Athena Product
and Business
Manager
T898-1044
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