Transcript Fig. A Using Your Funds An Introduction to CIHR, NSERC and SSHRC Guidelines.

Fig. A
Using Your Funds
An Introduction to CIHR, NSERC and SSHRC Guidelines
Using your funds
CIHR NSERC SSHRC
Financial accountability
Responsibilities
Proper use of funds
Integrity in research
Common challenges
Financial Accountability
CIHR NSERC SSHRC
Researchers
Institutions
Funding agencies
Auditor General
Public Accounts Committee
Taxpayers
Researcher responsibility
CIHR NSERC SSHRC
Good economic management
Know the rules
Keep agencies up-to-date about
eligibility status
Submit reports
Acknowledge agency support
Institution responsibility
CIHR NSERC SSHRC
Support grant holders (infrastructure and
administrative support)
Implement policies, systems and controls
Know the rules
Get answers from Agencies
Keep agencies up-to-date about eligibility status
Submit financial reports
Agency responsibility
CIHR NSERC SSHRC
Timely release of funds
Supply documents for payments
Provide easy access to clear, concise
information
Respond quickly to requests for information
Consult with institutions on major changes
Monitor grants and awards
Follow federal government directives
Online guides
CIHR NSERC SSHRC
CIHR: Grants and Awards Guides
http://www.cihr-irsc.gc.ca/e/805.shtml
NSERC: Use of Grants Funds
http://www.nserc.ca/professors_e.asp?nav=profnav&lbi=f3
SSHRC: Using Your Funds
www.sshrc.ca/web/using/using_e.asp
Basic principles
CIHR NSERC SSHRC
Agency funds contribute to direct costs of
research, including training
Institutions pay indirect or overhead costs
(facilities, basic utilities, renovations, heat,
water, air conditioning, cleaning, etc.)
Use agency funds effectively and economically
Basic principles
CIHR NSERC SSHRC
Expenses must be directly linked to
research needs
Benefit must directly link to research rather
than to an individual or group
If no agency policy, then institutional policy
applies (e.g. travel per diem rates)
Program descriptions explain special
eligible and non-eligible expenses specific
to a program
Compensation
CIHR NSERC SSHRC
Eligible
Salaries or stipend
Consulting fees to research personnel
Fee paid to research subjects
Guest lecturer honoraria (NSERC/CIHR only)
Research Time Stipends RTS (SSHRC only)
Not eligible
Salary or consulting fees to grant holder or person
eligible to apply for agency funds
Discretionary severance and separation packages
Travel
CIHR NSERC SSHRC
Your grant can pay for reasonable out of pocket
travel expenses for activities like:
Field work
Research conferences
Collaborative trips
Maximum of 125 days (NSERC and SSHRC)
Travel and subsistence
CIHR NSERC SSHRC
Eligible
Economy air fare
Living expenses
Ground transportation costs
Child care or babysitting fees
Safety-related expenses
Relocation costs for research personnel
(NSERC/CIHR only)
Travel and subsistence
CIHR NSERC SSHRC
Not eligible
Commuting costs between home and place
of employment
Passports and immigration fees
Costs associated with thesis examination
Sabbatical and leave
CIHR NSERC SSHRC
Eligible
Equipment transportation costs etc.
Direct research expenses
1 Round trip to and from place of sabbatical
(NSERC/CIHR only)
Travel to research conference
Not eligible
Transporting research personnel or returning home
for supervisory purposes
Living expenses
Dissemination of research results
CIHR NSERC SSHRC
Eligible
Developing and maintaining Web-based
information
Page charges
Translation costs
Circulation of findings
Holding a workshop or seminar
Not eligible
Alcoholic beverages
Equipment and supplies
CIHR NSERC SSHRC
Eligible
Travel costs to visit manufacturer
Brokerage and custom charges
Extended warranty
Training staff to use equipment
Maintenance and operating costs
Not eligible
Insurance for equipment or research vehicles
Space construction, renovation or rental
Computers and phones
CIHR NSERC SSHRC
Eligible
Computers, modems, hardware, software
Monthly charges of Internet from home and
institution
Not eligible
Standard monthly telephone bill
Connection or installation of lines
Voice mail, cell phone rental or purchase
Library acquisitions, computer and other
information services
Services, etc.
CIHR NSERC SSHRC
Eligible
Research personnel recruiting costs
Safety waste disposal
Books not provided by the institution
Research personnel training (e.g. if special technique
needed for research)
Hospitality for networking
Professional association or scientific society
memberships
Services, etc.
CIHR NSERC SSHRC
Not eligible
Education-related costs
Professional training or development (e.g. Excel, etc.)
Preparation of teaching materials
Regulatory compliance (ethics and environmental
assessments)
Monthly parking fees
Regular clothing
Cost of moving a lab
Integrity in research
CIHR NSERC SSHRC
Bending the rules
Reimbursement
Systematic mismanagement
Freeze or close accounts
Committee on Professional
and Scientific Integrity
Fraudulent use
Legal autorities
Common challenges
CIHR NSERC SSHRC
Travel claims: counter signing
(includes visiting researchers) and
support documentation
Delegating signing authority
Salary limits
Second level transfers letter
Miscellaneous information
Application Budget vs. Eligible Expenses
If in doubt, ask and document
Contact NSERC and SSHRC
CIHR NSERC SSHRC
Post Award
Rita Carrière, Manager
[email protected] or [email protected]
For BC and Ontario
Kim LaFlamme
Officer, Award Administration
[email protected] or [email protected]
For other provinces
Carole Thérien
Officer, Award Administration
[email protected] or [email protected]
Contact NSERC and SSHRC
CIHR NSERC SSHRC
Financial Monitoring
Carole Crête-Robidoux, Manager
[email protected] or
[email protected]
Pascale Saulnier, Senior Financial Monitoring Officer
[email protected] or [email protected]
Carl Boisvert, Senior Financial Monitoring Officer
[email protected] or [email protected]
Melanie Melo, Financial Officer
[email protected] or [email protected]
Contact CIHR
CIHR NSERC SSHRC
Financial administration - Grants and awards
Barb Palmer, Grants Financial Officer
[email protected]
Fernande Mainville, Awards Financial Officer
[email protected]
Monitoring Team
Chantal Beaudry, Senior Financial Monitoring Officer
[email protected]
Web sites
CIHR NSERC SSHRC
CIHR: www.cihr-irsc.gc.ca
NSERC: www.nserc.ca
SSHRC: www.sshrc.ca
Fig. A
Using Your Funds
An Introduction to CIHR, NSERC and SSHRC Guidelines