All Things to All People Combining Resources to Build an Integrated Digital Repository Preservation and Access for Electronic College and University Records Arizona State University March.
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All Things to All People Combining Resources to Build an Integrated Digital Repository Preservation and Access for Electronic College and University Records Arizona State University March 2, 2004 Gregory Colati, Director, Digital Collections and Archives and University Archivist Eliot Wilczek, University Records Manager David Kahle, Director, Academic Technology Repository Project Goal Develop a central digital repository that can manage and deliver multiple types of permanently valuable content created by multiple people and departments at the university Jumbo, Tufts’ mascot, is loved by everyone… Benefits of a Central Repository and Services Institutional • Avoid duplication • Better service • Tools User • Sustainability • Support • Lower cost … and lovingly cared for by university personnel Meeting Institutional Goals for Content • Identify and collect • Organize and manage • Provide common tools The repository must be integrated into the framework of content management… Meeting User Needs •Insuring access •Providing standards •Helping users create sustainable content All work as part of a team … Common user concerns • Flexibility • Ease of use • Ease of participation Some users may want a special look … Institutional Concerns • Meet standards • Critical mass of participation • Avoid disaster Institutions must protect intellectual capital … Characteristics of the Repository • • • • Easy to use and join Managed content General delivery tools Specialized tools A pleasant experience for all… Digital Information and Service Providers • Records Management program • University Archives • Academic Technology Working together to build the repository … Tufts’ Principles of Digital Content • • • • • Interoperability Reusability Sustainability Authenticity Scalability Without these attributes your content may come to an untimely end … Our Solution: FEDORA Flexible: Interoperability, Reusability Extensible: Scalability Digital Object: Reusability Repository: Sustainability, Authenticity Architecture: Reusability The framework for the repository… FEDORA in Action Ingest Management Delivery All Things to All People, Tufts University ECURE Conference, March 2, 2004 Content Creators Drop Box Ingestion Service Fedora All Things to All People, Tufts University ECURE Conference, March 2, 2004 Theory, Principles & Missions Recordkeeping Principles Archival Appraisal University & Department Missions All Things to All People, Tufts University ECURE Conference, March 2, 2004 Theory, Principles & Missions Policies Collection Policies Records Retention Schedules All Things to All People, Tufts University ECURE Conference, March 2, 2004 Theory, Principles & Missions Policies Requirements Recordkeeping Requirements Preservation Requirements All Things to All People, Tufts University ECURE Conference, March 2, 2004 Model Requirements for the Management of Electronic Records Requirments Classification Scheme Access/Security Categories Authenticity Audit Trails Backup/Recovery, Preservation Retention/Disposal Capturing Records Searching, Retrieval, and Rendering Legislative/Regulatory Requirements MoReq Classification Scheme Sub-Requirments Configuring the Classification Scheme Classes and Files Volumes Maintaining the Classification Scheme All Things to All People, Tufts University ECURE Conference, March 2, 2004 MoReq Classification Scheme Sub-Requirements Configuring the Classification Scheme Classes and Files Volumes Maintaining the Classification Scheme MoReq Classification Scheme, Classes and Files Metadata Elements Identifier Name Descriptive Keywords Description Date Opened Keyword-based Name Other Name Descriptive Term All Things to All People, Tufts University ECURE Conference, March 2, 2004 Theory, Principles & Missions Policies Requirements Procedures & Tools Web Portal Procedures All Things to All People, Tufts University ECURE Conference, March 2, 2004 Theory, Principles & Missions Policies Requirements Procedures & Tools Recordkeeping Principles Collection Policies Archival Appraisal University & Department Missions Records Retention Schedules Recordkeeping Requirements Preservation Requirements Expression of Policies & Principles Web Portal Procedures Records Creator Interaction Department Portal Page All Things to All People, Tufts University ECURE Conference, March 2, 2004 Image created by Anne Bala, Associate Director, Web Services Document Library Channel All Things to All People, Tufts University ECURE Conference, March 2, 2004 Image created by Anne Bala, Associate Director, Web Services Adding a Document All Things to All People, Tufts University ECURE Conference, March 2, 2004 Image created by Anne Bala, Associate Director, Web Services Adding a Document All Things to All People, Tufts University ECURE Conference, March 2, 2004 Image created by Anne Bala, Associate Director, Web Services Adding a Document All Things to All People, Tufts University ECURE Conference, March 2, 2004 Image created by Anne Bala, Associate Director, Web Services Adding a Document All Things to All People, Tufts University ECURE Conference, March 2, 2004 Image created by Anne Bala, Associate Director, Web Services design challenge Tufts is a small, complex university with several existing digital libraries. Creators of these digital libraries wish to maintain and extend their applications while sharing content and leveraging university resources for data storage and management. design solution FEDORA is proving to be a flexible application development platform. Developers may dedicate more time toward building audience specific DL and educational applications. Content tools and digital resources are more easily shared among DL applications. Persistent ID (PID) Digital object identifier Default Disseminator Your Extension Your Extension Service Perspective: methods for disseminating views of content Datastream (item) Datastream (item) Item Perspective: Set of content or metadata items Datastream (item) System Metadata Internal: key metadata necessary to manage the object Default Views Image Views Metadata Views Get Thumbnail Get Medium Get High Image (mrsid) DC (xml) Thumbnail (jpeg) System Metadata Get MARC Get DC Multiple Disseminations PID = tufts.lib:100 Get Profile List Items/Get Item List Methods Get OAI_DC fedora implementation Processing Service (20Mb TIFF) HTTP Request HTTP Server (20Mb TIFF) Storage Device Caching Service HTTP Request HTTP Request FEDORA (100Kb JPEG) Response (100Kb JPEG) DL Application fedora applications Tufts Digital Library Visual Understanding Environment FEDORA The End All Things to All People