So what’s the problem? Location-3 Location-2 Location-1 Sites Sites Sites Sites Content 7 November 2015 Location-4 Business Outcomes Faster decision making and time to market Improve Value Manage data according to business needs over.
Download ReportTranscript So what’s the problem? Location-3 Location-2 Location-1 Sites Sites Sites Sites Content 7 November 2015 Location-4 Business Outcomes Faster decision making and time to market Improve Value Manage data according to business needs over.
So what’s the problem? Location-3 Location-2 Location-1 Sites Sites Sites Sites Content 6 7 November 2015 Location-4 Business Outcomes Faster decision making and time to market Improve Value Manage data according to business needs over time Improve information discovery & accessibility Mitigate Risk Improve information control IT Initiatives Improve business process efficiency Reduce Cost Improve operational efficiency Storage Capacity Operational complexity Performance degradation Probability of re-use Probability of reuse 8 time w/o Consolidation Amount of Data Consolidation Probability of reuse 9 time Location-2 Location-3 Location-1 Sites Sites Sites Location-4 Sites Data Volme over years Data growth 90% Reference Data 10% Current Data Year Data to run the business 10 7 November 2015 Step #1 – Data Management Sites Sites Sites Sites TRIM 7 • Avoid overload • Improve Performance • Shorten B&R window • Reduce Capacity • Ease DB operation Retention, Security, Classification, Policies Critical & Current Data Reference Data 7 November 2015 11 • Leverage CIFS Storage • Tape Archive elimination • Mitigate risk 27% Better decision making Reduce costs/ maximize profitability 19% Improve workforce effectiveness 15% M itigate risk/ ensure compliance 15% Improve customer relations Source: “Information Management Initiatives at Midsize and Large Organizations” ComputerWorld study sponsored by SAS, October 2007 11% Characteristics • Single, central repository • Reviewers manage quality along workflow • Contributors add and access content Characteristics • Multiple, domain-specific communities with common tools • Facilitator-led and managed • Contributors utilize multiple communities Success stories • Xerox printer case • Networks emerge through serendipitous personal interactions and interests • Participants opt-I, self organize • Tools are chosen and integrated by the community Success stories • Caterpillar Knowledge Network Enabling Technology • Database management 14•• Document Search Characteristics Enabling Technology • Portals • Groupware Success stories • Wikipedia • LinkedIn Enabling Technology • Wikis, Weblogs, podcasts, Web multimedia enterprise search If HP knew what HP knows, we would be three times as profitable” Former chief executive of Hewlett-Packard, Lew Platt, Data + Business Context Content Management (CM), Records Management (RM), Business Intelligence (BI), … Information Bits & Bytes Backup/Restore, Replication, Migration, Disaster Recovery, HSM, Archive, … Data Infrastructure Tiering, Arrays, Tape Libraries, Switches, HP, EMC, Hitachi, IBM Storage 17 7 November 2015 Use & Collaborate Discover Architecture Information Management Information Systems Infrastructure Preserve Secure IT Protect Data Management Store Governance Business Deliver Create Business Process Paper docs E-docs/email SharePoint Capture Classify Reduce Retain and Protect Discover Dispose Applications Training Support Technology Policies Communication Deployment Documentation 20% Central Portal Aggregation & Navigation Corporate Business Taxonomy With Divisional Stakeholders Self-Service Site Creation + Life Cycle Management Provisioned per User Division Portals Business Process Management Division News Group Reporting & Scorecards Loosely Structured Group, Team, Project Sites and Workspaces Individual Contributors Blogs, Social Networking Primary Storage Probability of reuse $$$ Secondary Storage $$ Long Term Retention $ Probability of reuse Average days Since creation Recovery Time required 0 days 30 days 90 days 1+years forever milliseconds seconds minutes hours days Industry: Business technology Objective • • • Approach Promote technical information sharing across organizations • Enable quick access to technical information • Encourage engineers to exchange information through technical community website • Adopt Microsoft SharePoint 2010 as application infrastructure Leverage Web 2.0 technologies & social networking services HP Japan & Microsoft collaboration at development stage of each product and via pre-release verification of each component to ensure high reliability Results IT improvements • High availability & easy scalability via HP BladeSystem c-Class • Reduced administration workload via HP Insight Control Business benefits • Information sharing among engineers past organizational boundaries • Higher quality, IT services • HP Japan positioned with experience & competence to build & operate other information sharing environments 31 11/7/2015 Process/Procedural Design/Configuration Custom Help Where do you want to be? “Order” FilePlan “Chaos” Folksonomy “HP & AIIM Records Management Competency Assessment” – – www.rmcompetency.org A phased approach to Records Management best practice Unaware: unmanaged RISK • Vital records at risk • Non-compliance • Duplication of work • High storage and e-discovery costs • No authoritative versions • No info sharing • Uncontrolled retention • Decisions based on incomplete info Aware: formative Aware: developing Aware: competent Focused: sophisticated • Duplication of work • High e-discovery cost • No authoritative versions • No sharing of information • Poor retention • Decisions based on incomplete information • Duplication of work • No authoritative versions • Minimal sharing of information • Incomplete chain of custody • Incomplete chain of custody • Decisions based on incomplete information • No recognisable business context • No recognisable business context • No recognisable business context • Cost of manual capture • Poor information security • Poor information security • Poor information security • Distributed silos of records • Change management Communities Sites RSS Content Syndication Privacy & security Audience Targeting Site and document aggregation Site Manager Mobile Device Support SharePoint sites and Documents Roll up web parts Integration with SharePoint designer Portal Site Templates Site Directory Colleagues and membership web parts User Profiles import Multi-lingual user interface Extranet access New UX Cross Browser Support (Safari, IE, FF) Office 2010 Client integration Content People and groups lists Calendars Email Integration Task Coordination Surveys Document Collaboration Issue Tracking Templates Standard Site templates Social Networking Web part Real time presence and communication Standard Meeting Site Templates Document Information Panel Document Action Bar Retention and Auditing policies Navigation controls Content publishing Page Layouts Slide Libraries Document Management Site Templates Standard Enterprise and Publishing Site templates Policies, auditing and compliance Search Cross site-collection search Enterprise content sources Admin & Management Indexing Controls People search Business Data Search (via Federated Query) Authoritative Pages Relevance Features Did you mean? Query Recommendation Insights Integrated business intelligence dashboards Key performance indicators Filter web parts Integrated flexible spreadsheet publishing Share manage and control spreadsheets Web-based business intelligence using excel services Data connection libraries Business data web parts Business data actions Report center Web Analytics Phonetic Search Improved Wikis and Blogs Tagging Rating Note Board Tag Cloud Activity Feed SharePoint WorkSpace Improved My Sites Improved Content authoring Improved Records Repository Metadata and Taxonomy Content Organizer Metadata driven Navigation Document IDs Document Sets Legal Holds Office Web Apps Business Data Search (via Indexing) Hosted FAST Configure crawled file type Visio Integration Improved Usage Analytics Access Services Composites Service Specific Forms libraries Custom workflows Centralized forms management and control Design once development model Form import wizard Integrated deployment model for no-code forms Compatibility Checker Standard, Enterprise, Deskless USL Partner Access License Improved Forms Technology Improved Workflows Business Document Workflow Support Partial trusted workflow actions Browser based forms Improved BDC (Read/Write) External Lists Improved SharePoint Designer Sandboxed Solutions Tenant Admin Console Performance Point Services Single Sign-On Claims Authentication Shorter RPO/RTO Automated Custom Code Validation Customization Deployment Framework Other Project Online Custom Managed Paths Qualified Platform/Validated Apps Application Marketplace Integration with Microsoft information rights management (IRM) Site variations Geo-distributed design 2007 capabilities Launch Launch + 1 Launch + 2 USERS IT 43 http://sharepoint.microsoft.com http://msdn.microsoft.com/sharepoint http://technet.microsoft.com/sharepoint http://blogs.msdn.com/sharepoint www.microsoft.com/teched www.microsoft.com/learning http://microsoft.com/technet http://microsoft.com/msdn Sign up for Tech·Ed 2011 and save $500 starting June 8 – June 31st http://northamerica.msteched.com/registration You can also register at the North America 2011 kiosk located at registration Join us in Atlanta next year