Transcript EEC Information Technology (IT) Systems: Status of Work Information Technology (IT) Goals IT’s goal is to empower EEC to fulfill its mission.

EEC Information Technology
(IT) Systems: Status of Work
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Information Technology (IT) Goals
IT’s goal is to empower EEC to fulfill its mission of
supporting all children in their development as
lifelong learners and contributing members of
the community, and supports families in their
essential work as parents and caregivers

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The EEC IT Unit works to provide technology
solutions, including:

On-line communications and information about
EEC’s work

Automated and simplified business processes

Saving time and money

Providing fiscal accountability methods
Where We Are Now
• Posted Unified System (US) RFR for Financial Assistance
Component (child and provider management) to secure
vendor to start in April 2011
• In the interim, we are deploying on-line transition
applications. These systems comply with principles and
goals of the US
• Background Record Check: January 2009
• Professional Qualifications Registry: June 2010 (33K
registrants)
• Quality Rating and Improvement System: January 2011
• Commercial Off the Shelf (COTS) Waiting List System:
to be rolled out April 2011 (secured vendor Sept. 2010)
• Grants Management System: to be rolled out July 2011
(in collaboration with ESE)
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ARRA Funded COTS Waiting List System
Purpose: To provide on-line waiting list system for all EEC
financial assistance programs (Income Eligible, DCF, DTA
and Head Start)
Activities:
•Kinder Wait, Control Tec Product , selected in September
•Currently in design and development
•Rollout April 2011
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•Benefits:
•Prevent duplicate family entry
•Allows family on-line screening of eligibility; can also
apply on-line
•Allows on-line look up of parent status
•Extensive reporting facilitates supply and demand
projections for all programs
The Unified System: The Four Components
The unified system has 4 basic components or “threads.” The overall goal is to
implement web-based tools to support the improvement of business processes
for EEC’s Professional Development, Financial Assistance, and Licensing,
Monitoring, and Support.
Financial
Assistance
ThreadThis is
the focus
of RFR
currently
posted
Child/Family Access and Assistance
 Single repository of all programs including
licensed, exempt, and unlicensed programs
 Improved eligibility, enrollment, and billing
across all forms of subsidized care
 Holistic views of activities across all
interactions with EEC
 Better coordination between
family needs and program
availability
 Enhanced ability to track
outcomes for all children and
families/caregivers
Licensing, Monitoring, and Support
 New program web-based
“self-help” tools
EEC Intermediaries
Families and
Public
 Master registry of all
early education and care
educators
 Richer offering of online
professional development,
orientation, and training
opportunities
Programs
Educators
 Expanded EEC certification program
EEC Staff
 Improved grants tracking
and online information
 Enhanced oversight, review,
and fiscal compliance
 Improved billing and payment processes
Professional Development
Professional Development Thread
The QRIS, Professional Qualifications Registry are
already deployed as “transition” applications.
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Licensing,
Monitoring, and
Support Thread
In 2009, we
replaced a paperbased BRC system
with an on-line app
that also allowed
direct exchanges
of child abuse
perpetrator
information with
DCF
Purchase of Services
Procurement of
Services
Grants tracking will be
provided by a statewide,
on-line grants software,
procured by ESE for use
by all agencies integrated
with the US
Early Childhood Information System (ECIS)
ECIS defines and manages underlying data structures and
data integrity for all IT activities, to insure
• Analytical and reporting needs can be met both from
legacy and new systems as they become available
• As we sunset legacy applications, US components will
feed into ECIS
• Longitudinal information about positive child outcomes
can be derived from ECIS
• EEC is empowered to develop early childhood
programming based on data, not qualitative information
Activities
• November Strategic Planning Institute defines structure,
data sources
• Working to secure data exchanges with other agencies
and organizations
• Defining ECIS data model (to finish in March)
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• Develop RFQ in May to build ECIS
Getting From Here to There
Leads
ECIS
Architect
Application
DBAAssists
Unified
Systems
Transitional
Systems
Legacy
Populates
Future
Integrated
Transaction
Systems
Unified
System
Implements
& Supports
Integrated
Staff
Analytics & reporting
Transition
(Registry,
Waitlist
QRIS)
Legacy
Transaction Data
PCG
Team
Daily Operations
End User Access to new Apps and
Reporting
Executive Agency and IT Management & Priorities
Next Steps and Time Line
FY2011
February:
Evaluate US RFR responses (due 2/22)
Complete ECIS data model
March:
Testing and data conversion for COTS
Waitlist system
April:
US vendor starts; CCIMS re-design
COTS WL system deployed
May:
RFQ for ECIS
June:
Renewal component for PQ Registry
deployed
FY2012
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On-line financial assistance system replaces
CCIMS (summer), eCCIMS (fall)