Incident Acquisition Management National Logistics Workshop Reno, Nevada March 18, 2008 February 27, 2008 Discussion Items Contract Administration Contracting Officer’s Representatives (COR’s) National Contracts National Solicitation.
Download ReportTranscript Incident Acquisition Management National Logistics Workshop Reno, Nevada March 18, 2008 February 27, 2008 Discussion Items Contract Administration Contracting Officer’s Representatives (COR’s) National Contracts National Solicitation.
Incident Acquisition Management
National Logistics Workshop Reno, Nevada March 18, 2008 February 27, 2008
Discussion Items
Contract Administration
Contracting Officer’s Representatives (COR’s)
National Contracts
National Solicitation Plan for Competitive EERA’s/I-BPA’s
VIPR
Contract Administration
Use of contractors has increased dramatically IMT’s have responsibilities for contract administration, particularly for contracts supporting operations and logistics Essential to adequately monitor contracts to insure compliance and evaluate performance
COR Certification Requirements
Current requirements for COR certification in the Forest Service are still applicable. Now and continuing? COR’s must have training and resumes entered in ACMIS by June 30 (initially) Future? Increased training More Future? Program managers must have training and resumes in ACMIS WHEN? Still waiting….
Contracting Officer’s Representative Task Force (National Contracts)
FAM and AQM chartered a task force led by Mike Lohrey.
Task force delivered their report in March, 2007, with recommended alternatives FAM and AQM recently distributed the report along with identifying the alternative selected.
Recommendations Accepted
Adopt standard national structure Identify national program manager Identify number and level of certified COR’s needed and the contingent of inspectors Include Administrative Contracting Officers (ACO’s) where appropriate
Next Steps to Implement
Identify available training and determine what more is needed Determine which national contracts will have ACO’s Analyze national contracts and determine number and type of adequate COR’s Identify National Program Managers Develop process for insuring COR’s are certified
National Contracts
Mobile Food and Shower Services Type 2 IA Firefighter Crews Retardant Helicopters Large Airtankers Smokejumper Aircraft
Establishing EERA Policy
To meet USDA OIG Audit objectives & decrease cost: • FAR based • • Best value driven Consistent nationally
EERA Process Changes FY 2007 - 2010
Competitive Solicitation Plan National Solicitation Templates Cascading Set-Aside Uniform Equipment Inspections Standardized Performance Evaluations New Name for Preseason Agreements
National Solicitation Plan for Competitive EERAs/I-BPAs
Competition phase-in over 4 years Solicitations cover 3 year period FY 2008 competitions: • Faller module • • • • • • GIS unit Mobile laundry Clerical office support Tent Mechanic w/ service truck Refrigeration trailer
National Solicitation Templates
Standard equipment specifications (CETG) Best Value award • Reasonable Price • Pass / Fail • Past Performance • • Qualified Personnel Minimum Equipment Standards Priority Dispatch • Choosing by Advantages criteria • Determines a value / $
Cascading Set-Aside Method of Award and Ranking on Dispatch Priority List
New Process • Allows issuance of one solicitation with multiple levels of set-aside for small business preference programs.
• Complies with preference order as established by the FAR.
• 8(a) (sole-source or set-aside) • • • HubZone SDVOSB Small Business • Approved by OGC
Uniform Equipment Inspections
National consistency as to what equipment is inspected to what degree Balancing risk and cost, case by case Pre-award, preseason, random or no inspection CETG
Standardized Performance Evaluations
• • • Contractor Performance System (CPS) Required by USDA Available government-wide – facilitate Interagency use • • Better suited for equipment (v. crew form) Evaluations performed by Fire – • Supervisor of equipment at incident Put new form in your kit • Input into CPS by AQM personnel
Preseason Incident BPA
I-BPA
: • Preseason • • Non-emergency SF-1449
EERA
: • At-incident • • Emergency OF-294
VIPR - High Level Scope
Is an Acquisition system All preseason incident procurement instruments • Preseason Incident BPAs • Aviation contracts • National contracts Front-end load Dispatch (ROSS) & Payment Systems
Component of Incident Business Solutions (IBS)
Data is front-loaded for use by downstream systems without re-entry
VIPR
ROSS ISuite or ABS Payment Centers Financial Systems
Reuse Data Throughout
Cost Avoidance
Forest Service
Estimated Cost Avoidance $12.8 million/yr Staffing Cost Avoidance - $4.8 M/yr $ 3.4 M/year – AQM $ 1.3 M/year – Payments $ .1 M/year – Dispatch Competitive EERA/I-BPA - $8 M/yr $ 8M/yr – Lower prices through competitive solicitation* *Based on 8% of estimated $100M spent on EERA’s during average $1B fire year
VIPR Phased Releases
Version 1.0: Nov 2008 Deferred to Future Releases
Preseason Incident BPA • Create solicitations • • • Vendor response Award agreement Create Priority Dispatch List Integration with ROSS Tracking of vendor training/ qualifications (TBD) Aviation contracts National contracts Interagency capabilities Data migration from EaTIS to VIPR
Summary Points
Important of Contract Administration COR Task Force and Certifications National Contracts National Templates for I BPA’s / EERA’s VIPR
Questions?
Susan Prentiss, Branch Chief, Incident Support, AQM March 18, 2008 http://fsweb.wo.fs.fed.us/aqm/incident