Transcript TEXT BOX Jump Rope for Heart at the College of Charleston Sue Balinsky, DrPH, CHES Preparation – Months Prior Reserve the gym for the event Contact Alissa Herrold, my Jump Rope.

TEXT BOX
Jump Rope
for Heart
at the
College of
Charleston
Sue Balinsky, DrPH, CHES
Preparation –
Months Prior
Reserve the gym for the
event
Contact Alissa Herrold, my
Jump Rope for Heart
regional contact, to order
envelopes
PreparationBeginning of
Semester
Complete an IDT (intradepartmental transfer) to
request 10 tables to be
delivered to the gym on event
day
COLLEGE OF CHARLESTON
REQUEST
PURCHASE/ISSUE/PICK UP
OR
INTRA DEPARTMENTAL TRANSFER
Required Date
VENDOR NUMBER
Prepared Date
Plan Ahead
To:
From:
(Suggested Vendo r - If P urchased - Servicing D ept. - If T ransfer)
(R equesting D epartment)
Preparation –
Beginning of
Semester
•Take faculty participation sign-up
sheet to the first faculty meeting
Information requested:
•Class name and meeting time
•# of minutes for students to
participate
•Suggested donation amount
•Number of envelopes needed
•Meet with any new faculty to
explain the event
•Ask for faculty volunteers to
cover event while I am teaching
Preparation –
Beginning of
Semester
Adjunct Faculty
•Update participation form for
departmental adjuncts asking for
the same information as full
faculty, with tear away portion to
let me know if they want to
participate
•Place participation forms in
adjunct boxes
•Ask them to place tear away form
in my mailbox
Preparation –
Beginning of
Semester
Student Cocoordinators
•Select two student co-coordinators
•Students have been Physical
Education majors with a health
promotion concentration
Preparation –
Early in
Semester
Student Cocoordinators
•Create event bulletin board
•Utilize faculty participation information
to
•Create participant sign-up sheets for each
class of each professor
•Distribute designated number of
envelopes to each faculty member to
distribute to their students
•Create flyers to post around building prior to
the event
•Contact athletic training room for emergency
care back-up
Preparation –
Volunteer
Sign-up
•Put a volunteer sign-up sheet on my
office door
•Notify department faculty members
that sign-up sheet is posted for their
students to earn professional
points/service hours
Preparation –
Graduate
Assistant
•I utilize one GA for event day
•Excel document for entering:
•Student name
•Student’s professor(s) names
•Amount of donation
•Prize(s) student qualifies for
Preparation –
Week Before
Check on:
Location of jump ropes/hula
hoops
Location of boom box
Flyers are up in appropriate
places
Preparation –
Day Before
Assemble materials for the
event:
•Volunteer sign-in sheets
(co-coordinator made)
•Directions for volunteers
•Sign if you want prizes form
•Extra envelopes
•Separate disclaimer forms
(if student ripped it off
envelope)
•Stickers and bookmarks
PROFESSOR:____________________________________________________
_____
CLASS/MEETING TIME:____________________________________________
REQUIRED # OF MINUTES:________________
REQUIRED:________________
NAME
TIME TIME NAME
IN
OUT
MIN $ AMT
TIME
IN
TIME
OUT
Preparation –
Day Before
Gather miscellaneous
materials
•Large plastic Jump
Rope for Heart
banner
•Ribbon to hang banner
•Scissors
•Tape
•CDs to play during
event
•Clock
•Pencils
Preparation –
Event Day
•Set-up begins at 8:30
•Tables are set up in gym
•One long row for participant sign in
sheets
•One table for volunteer sign-in sheets
•One table to organize jump ropes
•Put jump ropes and hula hoops out
•Stretch long double dutch ropes on
floor
•Set up sound system
Preparation –
Event Day
•Hang large Jump Rope for
Heart banner above Silcox
Lobby
•Hang flyers with arrows pointing
to event
Preparation –
Hang Sheet
Event Day –
Co-coordinators
•Be available for majority, if not all, of event
hours
•Oversee volunteers, including having
volunteers sign in on appropriate
sheets
•Keep bag with donations on their person
•Make sure music is continuous and not too
loud
•At end of event, take participant sign-in
sheets and put in faculty
mailboxes
Event Day –
Graduate
Assistant
Donations are delivered to GA who
enters:
•Student name
•Professor’s name(s)
•Total amount of donation
•Prizes “earned” including t-shirts sizes
•Separate and stamp checks
(AHA – for deposit only)
•Separate and count cash
•We emphasize paper money, not change
Event Day –
Graduate
Assistant
continued
•Reconcile check and cash totals with
corresponding Excel totals
•Save documents to add to for
subsequent donations
Event Day –
My role
•Make sure everything is ready and set
up for event
•Supervise facility while not in class
•Make sure co-coordinators are
comfortable in their role
•Supervise clean-up
•Deposit cash for cashier’s check
•Mail checks next day
Post-event –
Graduate
Assistant
•Enter same information for students
who turn donations in the
following week
(I accept donations through the
following Friday at noon)
•After that, students must take
donations directly to AHA office
(King St., downtown)
Post-event –
Graduate
Assistant
Runs reports for me
•Master list (alphabetical) of
students including donations
in case faculty have questions
•List of students and donation
amount by faculty member
•Totals from the event:
Money
Prizes earned
(including t-shirt sizes)
Post-event –
Graduate
Assistant
Reports to faculty
•Emails each faculty member
with their students’ names
and donation amount
•Cc’s me on each of those
emails
Post-event –
My Role
•Send the final donations
•Email Alissa information on
prizes “earned” and prizes
wanted
•She places order for the prizes
the students want
Post-event –
Finishing Up
•Alissa keeps track of prizes
“earned” but not wanted
•These totals are maintained and
at the end of spring semester,
the dollar equivalent of prizes
not taken is added to total
amount for gift certificates
Post-event –
Donating Gift
Certificates
Many years ago, we started donating
the gift certificates to Charleston
County elementary schools at Dr. Bill
Barfield’s suggestion. We typically
donate to two or three schools
depending on totals
Obviously, these have been very wellreceived!
Questions?
Thank You