College Connection

Cedar Valley College School District Guests February 15, 2008

Presenter

Luanne Preston, Ph.D.

Executive Director Early College Start and

College Connection

[email protected]

512-223-7354

Agenda

 Closing the Gaps Overview 

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Overview  

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How It Works Program Results  Program Recognition  State and National Interest in Expansion 

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How To Start  Guiding Principles   Plan for Success Common Challenges  Questions and Answers

Texas Higher Education Coordinating Board’s Strategic Plan

“Closing the Gaps” Overview

Closing the Gaps in Participation



Closing the Gaps

warns that if more Texans do not receive college degrees by 2030, the State could lose up to $40 billion in annual household income.

 The goal is to increase student enrollment in higher education by 630,000 by 2015.

 Most students will elect to start at a community college.

 Cedar Valley College expects over 2,351 more students by 2015.

Source: http://www.thecb.state.tx.us/ClosingtheGaps/ctgtargets_pdf.cfm?Goal=1

College Connection

Overview

Education Beyond High School

Increases earning potential and employment opportunities U.S. Department of Education

Improving High School to College Transitions

 Provide admission and pre-enrollment services to seniors on their school campuses  Create an expectation that “College is in everyone’s future.”  Increase percentage of high school seniors who enter college after high school graduation.

Cedar Valley College Service Area College Transition Rates Texas High School Graduates from FY 2006 Enrolled in Texas Higher Education Fall 2006

High School

Cedar Hill A Maceo Smith Booker T Washington David W. Carter H. Grady Spruce Justin F Kimball Lincoln

Total High School Graduates

465 174 170

Students Enrolled in Texas Universities

154 37 37 33% 21% 22%

Students Enrolled in Texas 2-year Colleges

122 24 26 26% 14% 15%

Students Not Located in Texas Higher Education *

189 113 107

41% 65% 63%

334 190 235 217 96 16 41 49 29% 8% 17% 23% 66 25 32 41 20% 13% 14% 19% 172 149 162 127

51% 78% 69% 59%

*Includes students who were not enrolled in Texas colleges or universities in the year immediately following graduation, as well as students who were enrolled out-of-state.

**Districts with less than 25 graduates are not included in this report.

Source: http://www.thecb.state.tx.us/Reports/PDF/1324.PDF

Cedar Valley College Service Area College Transition Rates Texas High School Graduates from FY 2006 Enrolled in Texas Higher Education Fall 2006

School District

Seagoville Skyline South Oak Cliff W.W. Samuel De Soto Duncanville

Total Total High School Graduates

197 819 288 229 412 586

4,316 Students Enrolled in Texas Universities

25 13% 135 45 21 129 152

937

16% 16% 9% 31% 26%

22% Students Enrolled in Texas 2-year Colleges

55 28% 187 55 37 109 140

919

23% 19% 16% 26% 24%

21% Students Not Located in Texas Higher Education *

117

59%

497 188 171 174 294

2,460 61% 65% 75% 42% 50% 57%

*Includes students who were not enrolled in Texas colleges or universities in the year immediately following graduation, as well as students who were enrolled out-of-state.

**Districts with less than 25 graduates are not included in this report.

Source: http://www.thecb.state.tx.us/Reports/PDF/1324.PDF

College Connection

How It Works

College Connection Program

 Many high school students find the college enrollment process intimidating.

 College District provides hands-on,

one-on one support

to assist every student through

each step

of the college admissions process.

 During graduation ceremonies, high school graduating seniors receive acceptance letters to Cedar Valley College.

Students Receive Services at the High School: Required

• Admission application • ASSET or COMPASS • Pre-advising • Academic advising • Graduation letter

Recommended

• Senior presentation • Financial aid application

Optional

• Student life info • Teleconference • Campus tours • Registration • Other

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Common Order of On-Campus Activities 6.

7.

8.

9.

1.

2.

3.

4.

5.

Senior Presentation Admission application Financial aid application ASSET assessment Tour of Austin Community College campus(es) Pre-Advising Advising Acceptance letter to Austin Community College at graduation Registration for Austin Community College classes Red=Required Blue=Recommended Black=Optional

College Connection Activity Grid Sample

ISD District Lead: Del Valle HS Lead: Sandra Dowdy, Assistant Superintendent, 512-386-3040, [email protected]

Jean MacInnis, Principal, 512-386-3210, [email protected]

Admin. Assistant: Nadene Norwood, 512-386-3211, [email protected] ACC District Lead: Mary Hensley, 223-7618, [email protected]

Exec. Assistant: Esther Buzard, 223-7618, [email protected]

College Connection Lead: Luanne Preston, 223-7354, [email protected]

Admin. Assistant: Laurie Clark, 223-7354, [email protected]

Senior Count:400 Activity High School Planning Committee Meeting

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Agreement Senior Presentation Kickoff Activity Admissions Application Make-Up Day Date August 9, 2007 Prior to beginning Fall semester September 13, 2007 October 10, 2007 Time 2:00 p.m. – 3:00 p.m.

10:30 a.m. – 11:30 a.m.

8:30 a.m. – 4:00 p.m.

Location Equipment Del Valle Admin 5301 Ross Road Del Valle, TX Auditorium Rooms A205, C216, D130, D208 Communication • E-mail • Announcement SHADE/BOLD – Required

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Activities Del Valle HS Contact (*Lead Contact) name@del valle.k12.tx.us

*Jean MacInnis Jmacinnis *Sandra Dowdy Sdowdy • Notice in parent newsletter • Notice on high school website *Sarah Mabry Sarah.mabry

• Non-citizen students must obtain alternate ID before completing application *Sarah Mabry Sarah.mabry

ACC District Contact (*Lead Contact) [email protected]

*Luanne Preston luanne *Luanne Preston luanne *Ashley Williams awillia4 *Pat Colunga pcolunga

Lifetime Acceptance “at ACC”

 Application never discarded  Provide a permanent college home  Students come to ACC: ◦ Full-time ◦ Part-time ◦ In Summer for transfer ◦ After military service ◦ ◦ After career changes Co-enroll while attending 4-year institution

Lifetime Acceptance “at ACC”

 Cohorts can be tracked by semester of entry  Longitudinal data collected for ◦ Retention ◦ ◦ Completion Success

Program Results

College Connection Program Growth

Over 4 years:  1 school district to 27 school districts  2 high schools to 58 high schools  400 students to 17,000+ students

The College Connection Program Works!

ISD San Marcos Austin Bastrop Del Valle Leander Hays Manor Pflugerville Students NOT located in Texas Higher Education

Fall 2003

Students NOT located in Texas Higher Education

Fall 2004

Students NOT located in Texas Higher Education

Fall 2005

Students NOT located in Texas Higher Education

Fall 2006

2006 Increase of Students in Higher Ed Since Implementation Number

273 2,155 286 293 444 281 51 194

Percent

66%

56% 69% 77% 48% 57% 57% 47%

Number 219

2,066 234 312 459 309 74 201

Percent

55%

56% 57% 80% 48%

56% 57% 47%

Number 234 2,005 239 236 422 290 87 204 Percent 59

%

54% 54% 66% 42%

55% 62% 48%

Number 294 2,014 282 229 418 286 89 156 Percent 66

%

52

%

61

%

71

%

40

%

51% 68% 46%

0 % 4 % -4 % 9 % 8 % 5 % -6 % 2 % Blue=Year

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started Red=Year Seniors attend ACC after

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1-Source: http://www.txhighereddata.org/Reports/PDF/0961.pdf

2-Source: http://www.txhighereddata.org/Reports/PDF/0963.pdf

3-Source: http://www.thecb.state.tx.us/Reports/PDF/1161.PDF

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Diversity of Participants 2006-07

Traditionally Underrepresented in Higher Education - Students Enroll at ACC

 More than 55% of

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enrollees are minorities  Higher percentage entering ACC through

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than in the general ACC student population

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Positively Impacts Other College Programs  ◦ ◦ ACC Fall Enrollments 38% increase first year 59% increase over two years  ◦ ◦ ◦ Early College Start (Dual Credit) Enrollments 26% increase in enrollment from ‘04 to ’05 45% increase in enrollment from ’04 to ’06 3,209 students enrolled Summer 2007 (record breaking ECS enrollment)  ◦ Tech Prep Enrollments 4,336% increase in enrollment from ‘03 to ‘06  36 students in 2003-04  48 students in 2004-05   293 students in 2005-06 1,597 students in 2006-07

Program Recognition

College Connection Program National Acclaim & Recognition

• THECB Star Award Award Recipient November 2006

Awards Received

• Excelencia in Education Award Semi-Finalist October 2006 • Bellwether Award Award Recipient January 2007

State and National Interest in Expansion

National Interest:

Florida Department of Education

 Launched state-wide campaign in April 2007 called “Go Higher-Get Accepted” modeled after

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Maine Interest in College Connection

 Proposed law requiring graduating high school seniors to complete at least one college application before getting diploma.

 Support from “Compact for Higher Education”

“Attaining advanced levels of education for disadvantaged students cannot be done without developing a college-going culture in every middle school and high school in the state of Texas...then suddenly, (going to college) changes from being a possibility to an expectation.” --Raymund Paredes Commissioner, Texas Higher Education Coordinating Board January 6, 2005

THECB Statewide College Connection Expansion 2007-2009

•

Ten Colleges Receive Implementation Grants

• • • • • • • • • • Alamo Community College District Blinn College Del Mar College Houston Community College System Lee College Odessa College Richland College South Texas College

Tarrant County College District

Weatherford College

THECB Statewide College Connection Expansion 2007-2009

•

Five Colleges Receive Planning Grants

• • • • • Cedar Valley College Cisco Junior College Northeast Texas Community College Paris Junior College Victoria College

THECB Statewide College Connection Expansion

•

Colleges Already Adopting College Connection

• • • • • • • • Alamo Community College District Central Texas College Coastal Bend Community College Del Mar Community College Houston Community College District Temple Community College Vernon College Victoria Community College

College Connection: How To Start

Formal Agreement

 Between college and school district  Signed by chancellor and/or president and superintendent  Establishes transfer of student data from high school to college  Details responsibilities and expectations

Advance Briefing



District/Central Office Staff



High School Principal

Planning Meeting

 One meeting held annually in Summer or Fall  Schedule one hour (slightly longer for new schools or multiple schools)  Complete activity grid  Focus on scheduling  Leave activity details for * contacts

Communications between School District and College

 Electronic via list serv  Updated activity grid sent via e-mail when changes occur 

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website links  iCal ◦ Combined calendar for internal use

Data Collection

 Very Important  Collect electronically (Excel spreadsheet)  Collect from high school ◦ ◦ ◦ ◦ ◦ Name Address DOB HS Student ID (for later record matching) Test Scores (HS Exit Exam, SAT, ACT)  Mark records as

College Connection

cohort in student database

Data Follow-Up

 Track by school, how many students complete each activity  May need multiple visits to get 100% participation  Give high school principal participation rates for use at graduation announcement ceremony  Report Fall enrollment from pilot schools (compare to benchmark), Spring persistence

Austin Community College College Connection Website

www.austincc.edu/isd

 Access to scheduled activities for students, parents, and school officials  Calendars  Links to pertinent ACC school district sites

Website



Participating schools



Links to school pages



Link to college pages of interest



Press coverage/special events

College Connection Logo

College Connection: Guiding Principles

Guiding Principles: Sequencing Activities

 When to schedule activities?

◦ Senior Presentation   Prior to first activity, as soon as possible after school starts Usually admissions follows ◦    Admissions Application Fall Semester After receipt of data roster In time, where possible, for seniors to prepare for Spring dual credit registration

Guiding Principles: Sequencing Activities

 When to schedule activities?

◦ Assessment   End of January through early March After receipt of test score roster – timed to allow maximum number of SAT/ACT test scores to be included  Allows students to receive the most instructional content prior to testing ◦     Financial Aid Mid-January through Mid-March Presentations timed to coincide with W-2 arrival, tax preparation, and meet college priority filing deadlines Night presentations and workshops for parents and students Financial Aid Saturdays

Guiding Principles: Sequencing Activities

 When to schedule activities?

◦ New Student Orientation  ACC calls this step “pre-advising”  Completed online as ACC 101  Live program replaced by online module per school request  School manages where and when students complete  Student prints checklist as proof of completion  Many schools schedule during advisory  Schedule window of time prior to academic advising  Recommend 1-3 weeks prior to advising session

Guiding Principles: Sequencing Activities

 When to schedule activities?

◦ Academic Advising   Mid-February through Mid-April Allow time, if needed, for test scores to be entered or processed and available to advisors  ACC requires three weeks is using ASSET ◦ Complete all

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activities by Mid April

Guiding Principles: Scheduling

 The planning meeting for each school should occur before Fall semester, or as soon after school starts as possible  All events should be completed by Mid-April with rare exceptions ◦ The month of May through end of school is extremely busy on high school campuses  A student should be able to complete an individual activity (exception assessment testing) with one bell period

Guiding Principles: Scheduling– How Much Time?

 Senior Presentation – 20 minutes  Admissions Application – 25 minutes ◦ ◦ Residency Form Missing Credentials  Assessment – 5 hours ◦ Partial testing takes less time   Math only – 1 hour Reading/writing – 2.25 hours  Pre-Advising – 25 minutes  Advising – 15 minutes average

Planning Meeting Recommended Participants

College High School  District lead person  Principal  Implementation lead person  Team leader for services ◦ Admissions representative ◦ ◦ ◦ ◦ ◦ Financial Aid representative Assessment representative Recruitment representative Advising representative Recorder  Grade level principal or AP  Lead or senior counselor  Person in charge of testing/scheduling  Tech person (use of computer labs)  Other staff who works with the “senior class”

Planning Meeting Recommended Things to Bring

College High School  College Calendar  Bell schedule  Admissions Team Calendar  Financial Aid Team Calendar  Assessment Team Calendar  Student Recruitment Team Calendar  Advising Team Calendar  School calendar  A/B Block scheduling  Testing calendar

High School—College Partnership

Plan for Success

Central Office Staff

 Sign formal agreement before beginning ◦ Work with superintendent  Understand and vocally support

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program ◦ Announce program in meetings, newsletters, e-mails  Ensure your Board is informed ◦ Invite Cedar Valley staff to do a brief presentation

Central Office Staff

 Participate/help schools participate in “launch” activities ◦ Press conference ◦ Campus tours, celebrations, or special events  ◦ ◦ Attend as many campus planning meetings as possible ◦ Hold planning meeting before activities begin on campuses Lays the foundation for organized program activities Everyone is literally “on the same page”

Central Office Staff

 Expect 100% student participation – make expectations clear to school staff  Provide support for school staff in scheduling all activities

during school days

◦ There is no other way to have 100% participation  Support and justify a pilot program to schools not selected for initial participation

Principal

 Understand and vocally support

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program ◦ Announce program in meetings, newsletters, e-mails  Participate in your campus planning meeting; your presence and leadership is key  Clear obstacles – allow access to students during school day  Assign a positive, helpful, supportive “asterisk” person to coordinate each activity

Principal

 Allow the use of necessary school facilities during the school day for activities (computer labs, gyms for testing, etc.)  Help faculty understand your support for the program ◦ Students will be pulled out of classes 3 or 4 times during the year  Understand

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as a process with sequenced activities ◦ ◦ Time is needed between activities Program cannot easily be collapsed except in small schools

Principal

 Emphasize the importance of 100% participation ◦ Allow repeated access, if necessary, to ensure that all students are included  Assign staff to accompany students to

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activities ◦ ◦ To help keep order To personally identify students to TCCD staff  Ensure that your school website features

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Principal

 Help solve any problems that may arise ◦ During an activity ◦ During the school year ◦ Call

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contacts if needed  Recognize

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at graduation ceremonies; some examples ◦ Announce how many students receive acceptance letter ◦ Ask

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students to stand

Principal

 Ensure students receive college acceptance letter along with their diploma  Ensure final, official high school transcripts for all students given to college at the end of the school year

Counselor

 Understand and vocally support the program ◦ Announce in  Meetings with classes  Senior assemblies  To individual students  “Counselor’s corner” of the school newsletter  E-mails to parents  Participate in your campus planning meeting  Clear obstacles – allow access  Be one of the positive, helpful, supportive “asterisk” people coordinating one or more

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activities

Counselor

 Help find alternatives that allow the use of facilities for

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activities (computer labs, gyms for testing, etc.)  Help colleagues understand your support and that students will be pulled out of classes 3-4 times during the year  Understand that

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is a process and that sequenced activities (with some time between the activities) are important

Counselor

 Understand the importance of 100% participation ◦ Help students understand the benefits of

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    even if the student has applied or been accepted to another college Free testing FAFSA Easy entrance Higher income for more education  Accompany students to

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activities ◦ ◦ Help keep order Personally identify students to TCCD staff  Ensure that

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is featured on your school website

Counselor

 Help solve any problems that may arise during an activity, or during the school year ◦ Call

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officials, if needed  Ensure that students receive the college acceptance letter along with their diploma  Ensure that official high school transcripts for all students are given in a batch to college at the end of the school year ◦ ◦ Saves time for students when enrolling Makes process smoother for students not entering directly after graduation

Counselor

How much extra work is involved?

Common Challenges

Challenge #1 – Faculty Resistance

 Why does this occur?

◦ Faculty not well-informed about the program ◦ Some have traditional bias against community colleges  Concerns about quality of programs/instruction and transferability of classes

Strategy – Counter Faculty Resistance

 Feature a

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presentation at general faculty meeting  Provide general information about TCCD programs, costs, state-wide transfer of classes between public institutions  Provide dates of pullouts well in advance, to allow for faculty planning  Emphasize benefits to students ◦ Students will be “ready-to-register” at TCCD at the end of the year

Challenge #2 – Student Resistance

 Why does this occur?

◦ Students not exposed to the program in advance ◦ Some are convinced they are going to college elsewhere or convinced they won’t need to go at all ◦ A “cool” student has refused to participate

Strategy – Lessen Student Resistance

 Schedule a

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senior presentation before activities begin ◦ People operate better with more knowledge rather than less  Encourage participation and explain program benefits to any student refusing to participate  Recruit school opinion leaders and role models to influence their peers

Challenge #3 – Alleviate Parent Concerns  Why does this occur?

◦ Parents don’t want to give sensitive family income information to students, school or college staff ◦ No computer access at home ◦ Parents’ work schedule prevents easy completion

Strategy – Counter Parent Resistance on FAFSA  Time school FAFSA activities to coincide with arrival of W-2 and filing of taxes  Provide evening FAFSA workshops – invite TCCD to participate or lead  Coordinate with volunteer programs that assist families with preparing/filing taxes  Provide information about necessary documents/information in advance to parents

Questions and Answers

For copies:

PowerPoint Presentation

: www.austincc.edu/isd/cedar_valley/021508Presentati onPM.ppt