OE 13

OE 13

OE 13 O E 1 3 O E 13

FACILITIES PLANNING AGENDA OE-13

I.

II. III.

IV.

V.

VI.

Review April 2013 Study Session Current Projects Review Bond Funds and Projects Palm Springs High Auditorium Renovation Options Redevelopment Funds and Projects Discussion and Recommendation

Review April 2013 Study Session

Direction provided during April Study Session:  Begin Asset Management - Surplus Property process with four district owned properties   Raymond Cree Middle School chillers plant and HVAC replacement Refunding and sale of new bond series   Palm Springs High auditorium renovation Energy Performance projects New projects formally approved at the May 28, 2013 board meeting

II. CURRENT PROJECTS REVIEW

OE-13

Current Projects Nellie Coffman modernization

Current Projects Palm Springs High Performing Arts Building

Current Projects Bella Vista Elementary

Current Projects Bella Vista Elementary

Typical Classroom Kinder play equipment

Current Projects PSHS Concession/Field House

Current Projects Chiller plant & cooling tower replacement

Current Projects Raymond Cree Middle Chiller plant & cooling tower replacement

Current Projects Wenzlaff Alternative Education Center

Current Projects Wenzlaff Alternative Education Center

Current Projects “Green” Projects

Installation of solar parking canopies at the Desert Hot High, Painted Hills Middle and the Service Center. Next schools are Cabot Yerxa and Bubbling Wells Schools Desert Hot Springs High student parking lot District Service Center Painted Hills Middle School

Current Projects – “Green”

Solar PPA Schools: Cathedral City HS – on line Palm Springs HS – on line Rancho Mirage HS – on line James Workman MS – on line Painted Hills MS – work ongoing Desert Hot Springs HS – work on going District Service Center – work on going Bubbling Wells Elem – January 2014 Cabot Yerxa Elem – January 2014 Bella Vista Elem – June 2014

Lighting and Heating & Air Conditioning Replacement at 10 schools Agua Caliente Elementary Cielo Vista Charter Julius Corsini Elementary Della Lindley Elementary Desert Springs Middle Landau Elementary Nellie Coffman Middle Rancho Mirage Elementary Sunny Sands Elementary Vista Del Monte Elementary

III. BOND FUND AND PROJECTS OE-13

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Bond Authorization History The District Has Had Four Successful GO Bond Elections Date of Election Type Two Thirds Approval Rate Authorized Amount Total Bonds Issued as of 12/31/2012 Remaining Authorization 72.7% $70,000,000 $70,000,000 $0 November 1992 Measure P November 2000 Measure J November 2004 Measure T February 2008 Measure E Two Thirds Prop 39 Prop 39 72.9% 72.7% 61.8% $72,500,000 $72,500,000 $122,000,000 $122,000,000 $0 $0 $516,000,000 $129,539,035 $386,460,965

Bond Status

Board of Education authorized the refinancing of the existing series of bonds and the sale of a new series of bonds at the April 30, 2013 Facilities Board Study session Current Status: • Refinancing Par amount of $20,425,00 was completed and closed July 31, 2013 • Sale of new bond series in the amount of $70,000,000 received approval at 10/22/13 Board of Education meeting. New series to be known as Series C • Rating Agencies of Standard and Poors gives PSUSD an outstanding rating of AA minus • Sale of Series C opens to competitive bid November 5, 2013 • Bid closes on November 21, 2013 18 • Funds will be deposited with Riverside County Office of Education

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Bond Authorization Summary Measure E Bond Summary Measure E $516,000,000 November 2010 November 2010 November 2013 Series Authorized Amount Total Bonds Issued Remaining Authorization A B C $24,690,000 $24,690,000 $110,000,000 $134,690,000 $0 $0 $70,000,000 $204,690,000 $311,310,000

Bond Projects Funding Update

Project

Bella Vista Elementary Cathedral City HS Snack Bar Cabot Yerxa *DHSHS Dugouts District Wide HVAC Replacement DW Phones (VOIP) *Ed Wenzlaff Repurposing Nellie Coffman Modernization Nellie Coffman Seismic

Prior Year Actual

$ 6,351,073 $ 2,126,504 $ 41,413,065 $ 97,731 $ 1,281,715 PHMS Playground Phase II Playground Phase III* PSHS Performing Arts *PSHS Auditorium *PSHS Concession/Field House RMHS Service Center Bond Costs Total

FUNDING SOURCES

Prior year ending fund balance State Construction Funds Series C Bond Funds Interest $ 54,544,960 $ $ $ $ $ $ 51,821 35,000 512,541 104,966,390 32,559,752 243,940,552 Available funds Project Costs (from above) Estimated Balance * Estimate only - Contract has not been awarded

2012/13

$ 20,330,751 $ 86,689 $ 124,934 $ 165,000

2013/14

$ 15,202,400 $ 62,415

2014/15

$ 112,304 $ 155,000 $ 1,418,814 $ 22,665 $ 147,810 $ $ $ 224,413 611,500 4,980,780 $ 30,666,011 $ 532,303 $ 50,404 $ 59,629,378 $ 1,835,000 $ 1,255,000 $ $ $ 800,000 1,311,170 3,388,048 $ 4,958,766 $ 2,353,500 $ 1,381,095 $ 100,000 $ 100,000 $ 13,949,042 $ 46,696,436 $ 4,710,000 $ 1,000,000 $ 7,533,830 $ 512,686 $ $ $ $ $ 1,015,000 1,000,000 3,400,000 1,500,000 20,671,516 $ 33,975,800 $ 68,123,986 $ 150,000 $ 102,249,786 $ 70,000,000 $ 60,000 $ 112,680,408 $ $ 59,629,378 42,620,408 $ $ $ 42,620,408 46,696,436 65,983,972 $ $ $ $ 65,983,972 65,983,972 20,671,516 45,312,456 $

2015/16

$ 635,000 $ 1,489,965 $ $ 6,900,000 $ 1,000,000 10,024,965

Total

$ 41,884,224 $ 2,275,608 $ 41,537,999 $ 2,000,000 $ 6,600,000 $ 3,500,000 $ 9,000,000 $ 5,319,548 $ 1,304,380 $ 54,692,770 $ 6,250,000 $ 3,000,000 $ 6,874,416 $ 8,000,000 $ 3,500,000 $ 152,081,443 $ 33,092,055 $ 50,404 $ 380,962,847 $ 45,312,456 $ 45,312,456 $ 10,024,965 $ 35,287,491 Funds available for new projects 2014/15

Bond Program Update Measure E Bond Projects

Description

New Service Yard (New District Service Center) Erosion Control – Bubbling Wells and DHS HS District-wide Playgrounds Improvements Phase 1 CCHS, DHSHS,MSJ, NNC Shade Shelters NNC Exterior Upgrades Raymond Cree Façade Rancho Mirage High School Band and Choir Upgrades at PSHS District-wide Playground Improvements Phase 2 District-Wide Phone System and Bandwidth NNC Building 100 and HVAC Modernization & New Construction

Status

Complete Complete Complete Complete Complete Partially Complete Complete Complete 80 % Complete On-going work Complete

Bond Program Update Measure E Bond Projects

Description

District-wide Playground Improvements Phase 3a RVES, LES, TBPES District-wide Playground Improvements Phase 3b – Cahuilla ES New Continuation School in DHS (Wenzlaff Alt. School) DHS HS Varsity Baseball and Softball Dug Outs & Stadium Expansion PSHS Auditorium Renovation Raymond Cree Middle School chiller plant and cooling tower replacement Ramon Academy Modernization District-wide Fire and Security Alarm Upgrades Cielo Vista Portable Replacement Desert Springs Middle School Modernization Agua Caliente Front Office and Classroom Renovation Nellie Coffman Kitchen Renovation

Status

Bidding Plans at DSA Plans at DSA Plans at DSA In Design In Design No Action No Action No Action No Action No Action No Action

Bond Program Update Measure E Bond Projects

Description

Elementary #19 in Rancho Mirage – Land Purchased (north of RMHS) New School in Palm Desert – Land Purchased (Gateway & Dolce) District-wide Portable Replacement Enrollment Center (I-10 South) Enrollment Center (I-10- North) Band and Choir Upgrades at CCHS Hardware, Irrigation Control, EMS, Safety Screen, HVAC Upgrades at all schools District-wide Reconfigure Site Layouts, Parking, etc.

Land Purchase – Elementary #20, 21, 22 Land Purchase – Middle School #6 Land Purchase – High School #5

Status

No Action No Action No Action No Action No Action No Action Partial work No Action No Action No Action No Action

IV. PALM SPRINGS HIGH AUDITORIUM RENOVATION OPTIONS

Ruhnau Ruhnau Clarke Roger Clarke Presenting

PSHS AUDITORIUM 11-5 13.pdf

V. REDEVELOPMENT FUNDS AND PROJECTS OE-13

• • • •

Redevelopment Funds and Projects

Historically, redevelopment funds have been used for cash flow purposes until projects are identified and approved: – Monthly payroll and vendor requirements – – State and Federal deferrals Continuing budget shortfalls Projects are funded from available redevelopment funds and are approved by the Board of Education individually Board of Education identified 2 years (2013 & 2014) of redevelopment fund projects at 12/12/12 Facilities Study Session No new redevelopment funds available until December 2014

Redevelopment Projects

Redevelopment Project List

Cathedral City Elementary Playfield Drainage ($1.5M) Solar and Wind Projects (PPA Solar Projects) no cost *Phase II a Energy Conservation Projects - HVAC ground unit replacement at SSES, LES, BWES, TBPES & JCES *Phase II b Energy Conservation Projects – Lighting and HVAC at 10 schools *PSHS Snack Bar Renovation ($3.5 M) request to move to Bond Funds Desert Hot Springs Black Box Theatre Upgrades ($2.5) District Service Center Phase II Design Development (500T) Electronic Devices for Students and Staff ($1M) * Projects eligible to use Measure E Bond Funds

Status 95% Complete

Under Construction Complete On-going In Design Plans in DSA In Design In Process

Redevelopment Projects

Current Redevelopment Projects

Palm Springs High School – Painting ($300T) Cathedral City HS Dinah Shore Drive Fencing ($350T) *DSA AB 300 Seismic Retrofit ($3M) Vista Del Monte Cell Tower ($800T) Desert Hot Springs Health and Wellness Center ($1M) (Permission to remove from list) District office alarm upgrade and repair Phase 1 Energy Conservation Farrell Site - Community Liaison Team Room * Projects eligible to use Measure E Bond Funds

Status

Complete No Action No Action In negotiation No Action Complete Complete Complete

VI. DISCUSSION AND RECOMMENDATIONS OE-13

Discussion and Recommendations

Legal counsel letter confirmed the PSHS auditorium, concession and field house project as acceptable to use Measure E bond funds. At the April 2013 study session, the Board approved to move both projects to bond funds but staff left out the name of the project in 5/28/13 board item.

Staff is reaffirming permission for PSHS concession/ field house project for use of bond funds and will include in the next approval of projects board item

Discussion and Recommendations

• Move PSHS concession/field house project funding from redevelopment funds to bond funds • Remove Desert Hot Springs Health and Wellness Center ($1M) from Redevelopment Project list • Continue design of Palm Springs High School auditorium using Enhancement Level 2 criteria • Use developer fees to start ‘design only’ for a new K – 8 school on the 20 acres north of Rancho Mirage High to alleviate overcrowding of Sunny Sands Elementary and James Workman Middle schools. Staff will return to the Board for approval prior to bidding for construction of school and present funding plan • Agua Caliente Elementary Office & Classroom Renovation as identified in Measure E bond language

Summary Recommendations

• Move PSHS concession/field house project funding from redevelopment funds to bond funds • Continue design of Palm Springs High School auditorium using Enhancement Level 2 criteria - estimated $10 million • Start design only for a new K – 8 school on the 20 acres north of Rancho Mirage High - $1 to 2 million from fund 25 developer fees • Contract for architect services to review Agua Caliente Elementary Office & Classroom Renovation. Bring renovation options and estimated costs to Board for review at 2014 spring facilities study session - $1 million

Summary Recommendation Next Steps

Provide direction to move forward with staff recommendations as presented and board directed additions/changes – Bring project recommendations to Board for formal approval at a future Board Meeting