Transcript Power to the People: Doug Ryner, Tadas Paegle, & Julie Hardesty The IUB Libraries' Website Digital Asset Management System.

Power to the People:
Doug Ryner, Tadas Paegle, & Julie Hardesty
The IUB Libraries' Website Digital Asset
Management System
IUB Libraries Website
http://www.libraries.iub.edu
IUB Libraries
 16 campus libraries
 IUCAT Library Catalog (SIRSI Unicorn)
 6.5 million items
 More than 350 subscription databases
 Over 40,000 electronic journals
IUB Libraries Website
In 2001…
 Large website consisting of over 8,000 pages (some
internal documents)
 Decentralized management system
 Hundreds of separate university server accounts
 Hundreds of web developers (constantly changing)
 HTML templates
IUB Libraries Web System
Previous Structure
~libFind
 Workflow
 User interface & site integration
 Reporting
 Strengths/weaknesses
Needs for Digital Asset
Management
Flexibility
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Work with many sources of data
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Unique workflow
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Collaborative – distributed management
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Secure
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More powerful searching/browsing
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Usable
Needs could not be met by purchased or Third-party
solution.
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Development Timeline
 May 2001 – hired Web Administrator, assembled team
 Summer 2001 – reviewed literature, assessed project
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goals
Fall 2001 - defined content, met with stakeholders
Spring 2002 - developed sitemap, hired designer,
user testing
Summer 2002 – developed architecture, developed
interface, developed content
Fall 2002 – Launched public site
IUB Libraries Web System
New Structure
IUB Libraries Web System
Workflow Structure
User Interface
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PHP, html / JavaScript
User informed
Find information:
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Custom Search Engine
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Databases A-Z
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Databases by Subject
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Databases by Type
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Online Full-Text Journals
Library, collection or department websites
About files & user guides
System integration
Find Information
Metadata for Resources
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Resource Name
Keywords
Description
Collection Name
Alternative Title
Vendor Name
Coverage Dates
Help Info
LOC Subject Headings
Administrative Interface
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IUB Libraries Content Manager (CM)
“Super Users” can add & delete
“Advocates are assigned assets”
Advocate/SU login – choose to manage “resources”
select asset they are assigned
Subject Advocates – assign “resources” to subjects
Reporting (resource count, search report, log
activity)
Library, collection & department “mini-sites” also
managed within the cm – most used resources
Real-time
Find Information
Workflow
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Super users add resource & either “Request Proxy”
or “Make Live”
If proxy – email request & update form with proxy
url; then “make live”
Email advocate and others
Available via website
Advocate/bibliographer metadata
Resource is then properly treated within site and
available for “recommended resources,” subject
categorization, and Google Search Appliance
indexing
Find Information
Find Information
Find Information
Advantages
 Organization
 Simplicity
 Consistency
 Quality control
 Flexibility
 Responsiveness
 Separate content from presentation
Disadvantages
 Perceived loss of creativity
 Development time and effort
Major Obstacles
 Expertise and resources
 Communication and education
 Transition from old to new – staff and end users
 Training
 Responding to user feedback while continuing to
develop and implement…
Current Projects
 Course Management
Twin Peaks
 Federated Searching
 Administration in Content Manager
 SIRSI SingleSearch
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What is next?
 ERM – Electronic Resource Management
Purchasing databases, licenses
 Usability
 Find Information – Subject Access
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Questions, Comments?
[email protected]