Stretching Budgets

Efficiency

 Quality management/self audit  Continuous improvement processes   Benchmarking/statistics Resource sharing

Financial Responsibility

 Business case/business risk management  Long term financial planning/asset management  Activity based costing  Zero-based budgeting  Annual Budget Planning and Review

Cost Cutting

   Developing a percentage “hurt” statement Priority setting to lowest level Staff planning to reduce staff strategically as other ways to managing emerge

Strategic Outsourcing

 Focus on core competencies  Evaluate all processes and shift those that are non-core to external providers

Efficiency

Self Audit • • • Objectives Implementation Outcomes • Improvement

Objectives

     What is the intent for the activity, the thinking and planning it undertakes to design the strategies, and the processes and infrastructure to achieve the intent?

What are we aiming to achieve?

What are the goals and strategies we have established?

What structures and processes have been established to achieve our intent? Why?

How do we intend to measure performance?

Implementation

 How is the process implemented? Was it done as we intended?

 How have strategies structures and processes been put into practice?

 To what extent have they been integrated into normal operations?

Outcomes

     What are the achievements that have been made against the objective? What are the gaps?

Were they what we set out to achieve?

How is this demonstrated e.g. measures such as benchmarking internally and externally, statistics, performance indicators, best practice? What is the value of what we did?

How do we know the results flow from the strategies and their implementation? How is the effectiveness monitored?

How are the results communicated and used?

Improvement

     What has been learned and have we used this information to change our approach?

What activities or improvements are planned as a result of the assessment?

How the process of quality improvement is being undertaken?

How the effectiveness and appropriateness of the approach is monitored?

What are the priorities for action?

Resource Sharing

Locally, nationally and internationally • Consortia agreements • Collecting agreements • Services agreements • Cooperative arrangements • Reciprocal services • Best practice

Developing a Business Plan

• • • Business Concept Customer Finances

Activity Based Costing

• • • • • What work is done?

Who does it?

How long does it take?

What outputs are produced?

Who uses them?

Annual Budget Process

• Planning priorities • Existing and new proposals • Priorities • 5 year budget cycle • Variations to budget • Justification for new resources • Quarterly review

Strategic Outsourcing

Benefits • • • • • A clearer strategic focus Potential cost savings Better resource allocation Access to leading practices Access to expertise