Cooperative Programs in Authority Control Adam L. Schiff University of Washington Libraries [email protected] Cooperative Cataloging The original cataloging of bibliographic items through the joint action of.

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Transcript Cooperative Programs in Authority Control Adam L. Schiff University of Washington Libraries [email protected] Cooperative Cataloging The original cataloging of bibliographic items through the joint action of.

Cooperative Programs in
Authority Control
Adam L. Schiff
University of Washington Libraries
[email protected]
Cooperative Cataloging
The original cataloging of bibliographic
items through the joint action of a group
of independent libraries which make the
bibliographic records accessible to group
members and sometimes to nonparticipating libraries as well -- The ALA
Glossary of Library and Information
Authority Control
The methods by which the authoritative forms of
names, subjects, uniform titles, etc., used as
headings in a file of bibliographic records are
consistently applied and maintained -- The ALA
Glossary of Library and Information Science
Authority Record
A record which shows a heading in the
form established for use in a set of
bibliographic records, cites the sources
consulted in establishing the heading,
indicates the references to be made to and
from the heading, and notes information
found in the sources as justification of the
chosen form of heading and the specified
references -- The ALA Glossary of Library
and Information Science
Cooperative Authority Control
The creation and maintenance of authority
records through the joint action of a group of
independent libraries which make the authority
records accessible to group members and to nonparticipating libraries as well.
The PCC is an international cooperative program
coordinated jointly by the Library of Congress &
PCC participants around the world.
The Program aims to expand access to library
collections by providing useful, timely, and costeffective cataloging which meets mutually-accepted
standards of libraries around the world.
PCC Goals
1. Cooperatively enhance the timely availability of bibliographic
and authority records by cataloging more items, producing
cataloging that is widely available for sharing and use by
others, and performing cataloging in a more cost-effective
2. Develop and maintain mutually acceptable standards for
3. Promote the values of timely access and cost-effectiveness in
cataloging, and expand the pool of catalogers who catalog
using the mutually-accepted standards.
4. Increase the sharing and use of foreign bibliographic and
authority records.
5. Provide for ongoing discussion, planning, and operations
among participants in order to further the program's mission.
• contribute authority records for names, uniform titles,
and series to the national authority file via OCLC or
• make changes to existing name, uniform title, and
series authority records
• individual institutions may join this program, or a
group of libraries with a common interest may form a
“funnel project” to contribute records via a coordinator
• participants agree to follow a common set of standards
and guidelines when creating or changing authority
records in order to maintain the integrity of a large
shared authority file
NACO Required Documentation
• Anglo-American Cataloguing Rules, 2nd ed.,
rev. (AACR2)
• MARC 21 Authority Format (plus the Z1
“yellow pages” issued by LC)
• Library of Congress Rule Interpretations
• Subject Cataloging Manual:Subject Headings
(SCM) Instruction Sheet H 405 (“The division
of the world”)
FAQ - Joining NACO
NACO Training
A week of specialized NACO training is undertaken
by participants, either at their home institutions or at
LC. During the training, guidelines are discussed and
expanded upon with an ever-growing awareness of the
need to streamline cataloging efforts while building a
consistent and predictable file. This file will help the
global library community work more efficiently and
effectively, allowing it to maximize its resources.
Training Outline
Current NACO Participants in Washington State
Central Washington University - WaElC
Seattle University Law Library - WaSU-L
University of Washington - WaU
Western Washington University - WaBeW
Whom to Contact About Joining NACO
Ruta Penkiunas, Team Leader
Cooperative Cataloging Team
Library of Congress
Washington, DC 20540-4382
voice: (202) 707-2826
fax: (202) 707-2824
email: [email protected]
• submit proposals for authority records for Library of
Congress Subject Headings (LCSH) and to change
existing LCSH
• submit proposals for new Library of Congress
Classification (LCC) and to change existing LCC
• individual institutions may submit proposals
directly, or a group of libraries may form a “funnel
project” to submit proposals via a coordinator
• participants follow the policies in the Subject
Cataloging Manual: Subject Headings (SCM)
• unlike NACO, there is no formal training
requirement for participation
SACO Required Documentation
For Subject Headings
• Library of Congress Subject Headings
• Subject Cataloging Manual: Subject Headings
• Free-Floating Subdivisions: An Alphabetical Index
• MARC 21 Format for Authority Data
For Classification Numbers
• Library of Congress Classification schedules
• LC Classification, Additions and Changes
• Subject Cataloging Manual: Classification
FAQ - Joining SACO
Why Participate in SACO?
• existing LCSH and LCC are not always adequate
• LC’s collections and yours are not the same; you may collect
materials in areas or disciplines not collected by LC or at a much
greater depth than LC
• allows catalogers to assign subject headings and classification
numbers at an appropriate level of specificity instead of having
to assign headings or numbers that are too broad
• cooperative cataloging benefits all of us and allows smaller
libraries and libraries with highly specialized collections to share
their efforts and their expertise
• by getting new headings and numbers into LCSH and LCC,
you don’t have to maintain specially created local lists
Why Participate in SACO?
• you can add useful cross-references to existing headings and
change obsolete terms to more current terminology
• if you use LCC, establishing new numbers and Cutters helps
making copy cataloging and shelflisting simpler and more
reliable across libraries
• it serves users’ needs
• it is intellectually stimulating to do the research to establish a
new subject and satisfying to see your work included in the
national authority file and LCSH and/or LCC
• it’s the only component of the PCC that is open to any library
that wishes to participate. You don’t have to attend any formal
training, and you don’t even need to belong to a utility like
OCLC or RLIN nor even catalog in an online environment in
order to submit proposals.
What Else is Needed for SACO Proposals?
• MARC Organization Code (not the same as your OCLC
• basic set of reference resources to do authority research authoritative sources such as general and subject
dictionaries, encyclopedias, thesauri, indexes, atlases,
gazetteers, directories, etc.
• SACO home page maintains a list of Web-based
reference resources that can also be used
• there is no definitive list of preferred sources - use your
judgment as to what sources are appropriate and useful
Proposal Forms on SACO Home Page
Complete and mail to the Internet address: [email protected] or print, complete, and fax to: 202.707.2824
(For instructions on filling in form see: Guidelines for formulating LC Subject Heading proposals)
008/06: (Direct or indirect geographic subdivision)
______ (May Subd Geog) ______ (Not Subd Geog) ______ (No Decision)
008/39: (Cataloging source): c
040: ________$b eng $c DLC
053 : _________________________
1_______: ___________________________________________________________________________________
4_______: ___________________________________________________________________________________
4_______: ___________________________________________________________________________________
4_______: ___________________________________________________________________________________
5_______ (BT): _______________________________________________________________________________
5_______ (BT): _______________________________________________________________________________
5_______ (RT): _______________________________________________________________________________
670 Work cat.: ________________________________________________________________________________
670 (Sources found): __________________________________________________________________________
670 (additional "Sources found" to justify hdg or x-refs):
675 (Sources not found): _______________________________________________________________________
680 Here are entered works on __________________________________________________________________
781 (Geographic subdivision): $z _______________________________ $z ______________________________
667 (Note field):_______________________________________________________________________________
952 : ..... bib. records to be changed
952: LC pattern or SCM Memo: ___________________________________________________
953 : yz00
Submitted by __________________________________________________________________
e-mail/phone: __________________________________________________________________
Annotated Proposal Forms
Some New LCSH Established by Washington Libraries
Academic-industrial collaboration
African American women public
relations personnel
Balgansang (Legendary
Charity sports events
Chehalis River Estuary (Wash.)
Children of teenage mothers
Drive-by shootings
Ecosystem health
Express highway interchanges
Fidalgo Bay (Wash.)
Firearms and crime
Flaggers (Road construction
Fort Spokane (Lincoln County,
Wash. : Fort)
Ice mummies
Incantations, Mongolian
Internet entertainment industry
Jadeite jewelry
Jesuit scientists
Landscape architectural projects
Non-monogamous relationships
Olympia oyster
Pacific banana slug
Pacific geoduck fisheries
Pacific salmon fisheries--Climatic
Resort development
Safe rooms
Songs, Manchu
Teachers' contracts
Transsexual students
Volunteer workers in city planning
Walla Walla Valley (Or. and Wash.)
Washington (State), Eastern
Washington (State), Western
Water lettuce
Wetland restoration
Wildlife smuggling
Fill in and e-mail to: [email protected]; refer to LC Subject Heading Change Guidelines for help when filling in this form.
Requestor's MARC 21 identification code: _______________________
Record Control Number 010: sh_______________________________
Geographic subdivision (008/06): ________ i = May Subd Geog
Library of Congress Classification Number
053: add: ________________________________________________________
053: change to: ___________________________________________________
053: delete: ______________________________________________________
1XX: change to: ________________________________________________________________________________
Changes to Cross-References:
4XX: add: _____________________________________________________________________________________
4XX: change to: ________________________________________________________________________________
4XX: delete: ___________________________________________________________________________________
Broader Term (BT) & Related Term (RT) References:
5XX: add: _____________________________________________________________________________________
5XX: change to: ________________________________________________________________________________
5XX: delete: ___________________________________________________________________________________
Source Citations:
670: add: _____________________________________________________________________________________
670: _________________________________________________________________________________________
675: _________________________________________________________________________________________
Scope Notes
680: add: _____________________________________________________________________________________
781: add: $z _______________________________________ $z _________________________________________
Submitted by: __________________________________________________________________________________
e-mail/phone: __________________________________________________________________________________
Classification Form and Instructions
Current SACO Participants in Washington State
Central Washington University - WaElC
University of Washington - WaU
Washington State University - WaPS
Western Washington University - WaBeW
Proposal Process
• proposals are sent to Cooperative
Cataloging Team at LC ([email protected])
• Coop Team member reviews and
forwards to Cataloging Policy and
Support Office (CPSO) or contacts
submitter to inform them if there are
problems with proposal
• CPSO assigns proposals to a future
weekly list; at this stage, proposals are
considered “pre-approved” and can be
Proposal Process
• tentative weekly lists of new and
changed subjects are posted to the SACO
home page. Example: Tentative Weekly
List 2001-07
• editorial meeting is held every
Wednesday; proposals are reviewed and
some revised, some withdrawn, some not
• if SACO proposal was revised,
withdrawn, or not approved, the Coop
Team will notify the library that submitted
the proposal
Proposal Process
• within two weeks of the editorial
meeting, the final approved list for that
week is posted on the CPSO home page.
Example: Weekly List 2001-07
• approved headings are sent through the
Cataloging Distribution Service to be
distributed to OCLC and other subscribers
• generally, the process from submission to
appearance in OCLC takes about 6 weeks
• if a proposal that’s been submitted does
not appear on a tentative weekly list within
four weeks, contact the Coop Cat Team
• LC Cooperative Cataloging Team maintains
PCC statistics
• Fiscal Year 2000 statistics by library/funnel
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