Digital Preservation Ontario Consortium of University Libraries (OCUL)

Caitlin Tillman OCUL IR Chair With notes from Kathy Scardellato, OCUL Executive Director

Outline

 What is Scholars Portal? How does it work with OCUL?

 OCUL Preservation Efforts, Process and Challenges.

 Why would OCUL want a TDR?

Server Room at the University of Toronto Libraries

Scholars Portal

Established in 2001, Scholars Portal is a shared technological infrastructure providing access & archiving for e-resources belonging to OCUL members  Repositories: • 13,000+ full-text journals: 26M+ articles • 460,000+ e-books • Social sciences and geospatial data  Research, teaching & learning support tools

Role of OCUL

     Leverage joint resources to negotiate, purchase and steward a collection of electronic resources Negotiating local loading 175+ licenses Model Licenses, including a local load clause, for eJournals, eBooks, and Data Build & maintain the Scholars Portal service to provide access to and archive eResoures

Scholars Portal Goal: Trusted Digital Repository

A Digital Preservation system that can ensure the Integrity, Authenticity and Usability of the materials in our collection now and in the future http://www.ocul.on.ca/node/97

Digital Preservation Model - Nancy McGovern, ICPSR Organizational Infrastructure

• Licensing • Responding to needs of community ( community ) defining a designated • Mandate

Technological Infrastructure

• Integrity of Collection • Understandability • Accessibility

Resources (Sustainability)

• Budgets • Succession planning

Scholars Portal Designated Community

  Primary user community: 21 OCUL member institutions Scholars Portal’s non-OCUL subscribers   Secondary user communities: Students, faculty, staff and other user groups Authorized user communities for non-OCUL subscriber institutions   Tertiary user communities: Information producers, including publishers, & creators of data preserved in Scholars Portal General public…accessing freely available content through Scholars Portal

OCUL Process for TDR certification

       Shared goals setting for OCUL members Internal scan (policies and practices) Policy development Strategic and implementation plans Approvals Documentation Request for audit

2012 Scholars Portal TDR Audit Scope & Status

Scope: Scholars Portal Journals repository

Status

 January 16th, 2012 start  April site visit  End of May preliminary findings report

Why TDR certification?

 Accountability  Collection Stewardship  Establish and stimulate discussions of digital preservation in Canada

Contact Information & Questions

OCUL TDR Documents at: http://www.ocul.on.ca/node/97 Caitlin Tillman [email protected]

Steve Marks, Digital Preservation Policy Librarian, [email protected]