Transcript Budget 101: Athens Campus Budget Orientation Budget Planning Council 9/30/11 Four Major University Budget Units Different Missions – Separate Funding Sources – Separate Budgets Athens Enrollments.

Budget 101:
Athens Campus Budget
Orientation
Budget Planning Council
9/30/11
1
Four Major University Budget Units
Different Missions – Separate Funding Sources – Separate Budgets
Athens Enrollments (Graduate and Undergraduate)
• Instructional and Non-Resident Fees
• General Fees (including Medical)
• State Subsidy
• Restricted Funds
Athens Students (Primarily Freshmen and Sophomores)
• Housing Fees
• Dining Fees
Regional Enrollments (Primarily Associate Degree and Undergraduate)
• Instructional Fees and Non-Resident Fees
• General Fees
• State Subsidy (separate allocation)
• Restricted Funds
Medical Student Enrollments
• Instructional Fees and Non-Resident Fees
• State Subsidy (separate allocation)
• Restricted Funds
Athens General Fund
Auxiliaries
(Housing and Dining
Plus Others)
University Outreach
and Regional
Campuses (UORC)
College of
Osteopathic
Medicine (COM)
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Four Major University Budget Units
Relative Proportions of Entire Budget
FY12 Budget
120,506 , 16%
125,338 , 17%
Athens Campus
College of Osteopathic Medicine
University Outreach and Regional
Campuses
Auxiliaries
36,624 , 5%
468,755 , 62%
Total budget = $751,223,000
FY11 = $714,891,000
Excludes Foundation and Capital Budgets
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Restricted versus Unrestricted Funds
Restricted versus Unrestricted Funds
University Outreach
and Regional
Campuses, 104,472 ,
14%
College of Osteopathic
Medicine, 26,734 , 4%
Auxiliaries, 120,506 ,
16%
Athens , 78,859 , 10%
Restricted, 109615,
14%
Medical, 9,890 , 1%
Regional, 20,866 , 3%
Athens Campus,
389,896 , 52%
Restricted = funds restricted to a specific
Values are in thousands
purpose – e.g. grants and contracts
Unrestricted = funds that can be used for
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any purpose (tuition, fees, subsidy)
Sources of Restricted Revenue
Private Contracts,
8,200 , 10%
State Grants,
11,867 , 15%
Local Grants, 400
, 1%
Federal Grants,
58,392 , 74%
Values are in thousands
5
The Unrestricted E&G Budget
Unrestricted Funds
120,506 , 19%
Athens Campus
College of Osteopathic Medicine
University Outreach and Regional
Campuses
Auxiliaries
26,734 , 4%
389,896 , 61%
104,472 , 16%
The Unrestricted Funds are referred to as the Unrestricted
Education & General Budget. The Athens Campus portion
of the budget is developed each year through the budget
process. UORC, COM and Auxiliaries have their own budget
process. Tuition and fee rates for these units are approved
by the president and compensation increase are aligned
with Athens increases.
Values are in thousands
6
Athens Unrestricted E&G Revenues
Instructional Fees,
175,895 , 50%
General Fees, 25,299 ,
7%
Non-Resident
Surcharges, 29,732 ,
9%
Other Fees, 7,425 , 2%
Dept Sales/Services,
6,312 , 2%
Other , 9,876 , 3%
State Subsidy, 94,536
, 27%
Values are in thousands
• State Subsidy accounts for less than 30% of revenue
• Subsidy and Tuition (instructional, general and nonresident) account for 90% of revenue
• Other is primary Indirect Cost Recovery (IDC) and royalty
income from research activity
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Undergraduate Tuition and Fees
Undergrad
15139
2094
Resident
Non-Resident
Fall $
Winter $
Spring $
Summer $
$
Inst Fee
48,904,252 $
45,979,803 $
43,224,260 $
6,503,271 $
144,611,586 $
Non-Res Fee
6,198,593 $
5,834,097 $
5,484,541 $
644,599 $
18,161,830 $
• Revenue projection is driven by two
enrollment numbers that are fed into
the tuition model
General Fee
7,115,255
6,689,710
6,288,747
1,544,654
21,638.365
Inst Fee Non Res Fee General Fee
Projected Revenue
Education Abroad
Life Long Learning
Nursing
OPIE
Other
Sub-Total
Budgeted Revenue
144,611,586
487,485
1,403,460
36,225
1,619,775
193,545
3,740,490
140,871,096
Total Tuition
Scholarships
Net
18,161,830
43,000
107,000
4,000
1,870,000
32,000
2,056,000
16,105,830
156,976,926
25,265.957
131,710,969
21,638,365
244,260
8,280
252,540
21,385,825
• The model estimates revenues for Fall,
Winter and Spring
• Converts headcount into FTE based
on previous year distribution of
hours taken per term.
• Includes overall retention of 94% Fall
to Winter and Winter to Spring
which is the net result of new
enrollment, graduation rates and
retention rates for all ranks
• Summer is based on the previous year’s
actual plus any tuition inflation
• These projections are reduced for
programs that are set up to capture and
operate on their portion of tuition and / or
fees.
• Tuition and fees actually expendable in the
budget are further offset by scholarships
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Graduate Tuition and Fees
Graduate
1366
1444
Resident
Non-Resident
Fall $
Winter $
Spring $
Summer $
$
Medical
444
12
456
Inst Fee Non-Res Fee General Fee
COM GF
6,753,365 $ 3,463,184 $ 1,035,122 $ 190,672
6,352,072 $ 3,259,444 $ 973,603 $ 190,672
5,972,609 $ 3,061,032 $ 915,429 $ 190,672
2,540,242 $ 1,506,808 $ 587,000 $ 111,506
21,618,288 $ 11,290,468 $ 3,256,543 $ 683,522
Inst Fee Non Res Fee General Fee
Projected Revenue
Education Abroad
Life Long Learning
OPIE
Other
Sub-Total
Budgeted Revenue
Waived
Collected
21,618,288
20,000
33,000
214,000
1,190,000
1,457,000
20,161,288
17,788,313
2,372,974
11,290,468
13,000
2,000
215,000
312,120
542,120
10,748,348
4,194,674
6,210
248,400
254,610
3,934,216
9,001,059
1,747,289
Total
Waived
Collected
3,934,216
521,000
3,413,216
• Revenue projection is driven by the
two Athens enrollment numbers and
the total number of Medical students
for just the general fee
• The model estimates revenues for Fall,
Winter and Spring
• Converts headcount into FTE based
on previous year distribution of
hours taken per term.
• Includes overall retention of 94%
Fall to Winter and Winter to Spring
which is the net result of new
enrollment, graduation rates and
retention rates for all ranks
• Summer is based on the previous year’s
actual plus any tuition inflation
• These projections are reduced for
programs that are set up to capture and
operate on their portion of tuition and
fees.
• Tuition and fees actually expendable in
the budget are further offset by fee
waivers and the general fee buy down
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Subsidy Earning Calculation
Model
Funded FTEs
(Weighted)
SSI Earnings
AH 1
927
$1,760,112
AH 2
2130
$5,440,810
AH 3
1359
$4,469,974
AH 4
399
$1,915,726
AH 5
284
$2,290,159
AH 6
189
$1,780,797
BES 1
335
$566,091
BES 2
1192
$2,311,140
BES 3
927
$2,294,804
BES 4
3653
$10,760,742
BES 5
637
$3,037,293
BES 6
164
$918,963
BES 7
364
$2,648,636
STEM 1
1082
$1,877,241
STEM 2
1528
$3,722,096
STEM 3
687
$3,226,772
STEM 4
2339
$14,650,922
STEM 5
510
$3,488,581
STEM 6
83
$823,797
STEM 7
351
$3,359,137
STEM 8
134
$1,881,435
STEM 9
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$383,074
20,434
$73,608,304
• Subsidy is earned by producing credit hours
• 22 cost models – represents statewide average cost of
producing an FTE (45 quarter hours) in different
discipline groups)
• AH = Arts & Humanities
• BES = Business, Education & Social Science
• STEM = Science, Technology, Engineering & Math
• Shaded = Masters level
• Additional factors:
Completions
At Risk Completions
Degrees
At Risk Degrees
Medical
Doctoral
SQFT Adjustment
Stop Loss
Earnings
69,449,077
4,159,226
14,084,151
1,976,170
10,459,124
10,743,410
(254,320)
(214,580)
110,402,258
Projection Used in February to Create Budget
Governor's Budget
106,149,396
OUHCOM
(10,088,253)
Lifelong Learning
(1,200,326)
Pickerington/Proctorville
(404,829)
94,455,989
= Athens Budget
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Subsidy – Athens Campus
Proportional Types of Subsidy
Medical, 10,459,124 ,
9%
Doctoral, 10,743,410
, 10%
At Risk Degrees,
1,976,170 , 2%
Degrees, 14,084,151 ,
13%
At Risk Completions,
4,159,226 , 4%
Completions,
69,449,077 , 62%
These numbers are prior to reductions
and redistributions so total is inflated
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Athens Unrestricted E&G– All Sources
Transfers in, 13,971
, 4%
Internal Transfers,
7,393 , 2%
Overhead, 19,457 ,
5%
In addition to Revenue, there a some
other funding sources that support
the General Fund
• Internal Transfers are payments
made from one Athens unit to
another for services rendered
• Overheads are payments paid to
the Athens budget by the other
major budget units (UORC, COM
and Auxiliaries). Similar to a tax on
the revenues of these other units.
• Transfers In are payments made
by the other major budget units to
Revenue, 349,075 ,
89%
particular units in the Athens
budget for specific services.
Values are in thousands
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Overhead
University Outreach
and Regional
Campuses
Campus Rec,
$957 , 5%
Dining
Auxiliary
Campus
Recreation
Parking
Auxiliary
Ohio Program of
Intensive English
OPIE, $185
UORC,
$6,900 , 35%
College of
Osteopathic
Medicine
Housing
Auxiliary
Parking,
$102 , 1%
Dining,
$3,290 , 17%
Athens General Fund
Housing,
$3,561 , 18%
Values are in thousands
COM, $4,462
, 23%
The amount is a percentage of the unit’s revenue. An
overhead study is currently underway to review and
potentially reset these percentages
The concept is that these units benefit from activities
in the Athens budget and therefore should provide
some support to fund those activities.
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Transfers In
University Outreach
and Regional
Campuses
Real Estate
Auxiliary
Athens General Fund
$650,000
Telephone
Housing
Auxiliary
Office of Information
Technology
Dining
Auxiliary
$508,000
Foundation
Facilities
ICA
Finance
UORC - TO support OTO Vision Ohio
UORC - TO support Campus Community
Housing - TO support Telephone Auxiliary
Housing - TO support Resources in Facilities
Dining - TO support Resources in Facilities
University Endowment - TO Foundation Fin Ops
OIT - TO Support HDL Debt Service
ICA - TO Support Budget Unit Manager Duties
Real Estate Auxiliary - TO Central University
General Fee Buydown shift to Grad Waivers
27th Payroll for Classified - OTO
330
250
650
8,630
380
581
508
84
650
679
1,229
13,971
Transfers In are payments made from
one unit to another to support specific
services like those listed here
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Uses: Athens Unrestricted E&G Budget
Designagted,
44,198 , 11%
General Fee, 24,932
, 7%
Values are in thousands
General Fund,
320,766 , 82%
There are three majors subdivisions in the Athens Budget
General Fund – the main part of the budget supporting most units
General Fee – activities supported by the general fee (student
health, activities, recreation, cultural programming and athletics)
Designated Income – tuition and fees that go directly to units as
opposed to the central budget (OPIE, Education Abroad, Lifelong
Learning, and off-campus graduate programs)
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Breakdown of General Fund
VP Fin / Admin, 41,095 , 13%
Information Tech,
16,768 , 5%
Library, 10,931 , 3%
VP Research, 1,811 , 1%
Central Budgets, 34,114 , 11%
VP Advancement , 3,699 , 1%
Health Sci & Prof,
9,948 , 3%
Fine Arts,
15,128 , 5%
Engineering,
13,848 , 4%
Scholarships,
25,166 , 8%
Other, 83,294 , 27%
Education,
10,240 , 3%
Communication,
13,468 , 4%
Funds to Be Distributed, 4,451 ,
1%
Honors College, 842 , 0%
WOUB, 1,639 , 1%
Business, 11,331 , 4%
Supported Aux,
724 , 0%
Grad Fee Waivers, 15,191 , 5%
Arts & Sciences, 54,805 , 17%
Intl Studies, 2,650 , 1%
Enrollment Serv, 7,090 , 2%
Provost, 4,212 , 1%
President,
4,757 , 2%
Univ College, 4,366 , 1%
Voinovich School, 2,388 , 1%
Values are in thousands
Summer School, 3,648 , 1%
See subsequent pages
for additional detail
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Enrollment Services
Student Financial
Aid, 1,398,530, 20%
Registrar,
1,950,081, 27%
Enrollment
Management,
1,294,268, 18%
Admissions,
2,446,999, 35%
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VP Finance Administration
Human Resources,
2,146,480
Grounds Maintenance,
2,231,605
Maintenance Operations,
9,133,357
Budget Analysis, 598,011
VP Finance-Administration,
631,001
Facilites
Management,
2,934,329
Bursar, 953,974
Other, 4,242,825
Associate VP Facilities,
1,038,407
Safety Risk Management,
Procurement, 976,804
1,323,250
Treasury Management,
579,828
Campus Safety, 2,881,655
Division of Finance, 503,207
Custodial Services,
12,879,146
Controller, 2,283,970
66% of this area is for
Custodial and Maintenance
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Funds to be Distributed
Instructional Capacity,
2,086,151, 47%
Enrollment Reserve,
500,000, 11%
Opportunity Hires,
374,275, 8%
Institutional Reserve,
241,820, 5%
Miscellaneous, 26,737, 1%
Academic Strategic
Investment, 60,822, 1%
Financial Strength
Reserve, 1,000,000, 23%
Faculty
Kennedy
Promotions, Lecture,
17,317, 0% 31,225, 1%
Glidden Visiting
Professor,
29,349, 1%
Civil Service
Bonus
Allocation,
83,402, 2%
These are central pools held in reserve. Most of these funds end up going out to
planning units on a short term basis to support specific activities or needs
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Central Stop Loss Reserve,
353,921, 1%
Central Budgets
Payroll items, Admin Central Pool,
450,000, 1%
1,130,657, 3%
Unemployment
compensation, 600,000, 2%
Payments to retired persons,
700,000, 2%
SIS Network Project,
3,450,000, 10%
Bad debt, 450,000, 1%
Debt Service, 5,783,962,
17%
Miscellaneous, 1,942,762,
6%
Miscellaneous
Insurance,
1,046,223, 3%
Maintenance Reserve
325,000
Severance and Write-offs
228,462
Senate Bill 140 Students
130,000
Audit
242,300
Supplemental retirement
200,000
Banking services
190,000
Legal Counsel
175,000
University memberships
259,000
Apprentice Prog & Bckgrnd Checks
120,000
Monomoy Support
United appeals
Faculty and Staff Fee
Waivers, 7,066,814, 21%
Public Utilities, 11,139,808,
33%
70,000
3,000
These are areas that affect
the university in general as
opposed to a particular
planning unit
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Breakdown of General Fee
Campus Recreation,
4,669
Baker Center Auxiliary,
3,990
Enrollment Reserve, 200
General Fee Buydown
(Grad), 521
Grad Waiver Pool , 679
Residence Life, 150
Admin Central
Pool, 100
Marching
110, 79
Other, 1,300
Grad
Senate, 3
Central Reserve, 417
Student Affairs, 5,148
Finance Central Pool, 351
Athletics, 8,625
General Fee Revenues fund activities related to student health, government,
recreation, student activities, cultural programming, athletics and debt
service related to these activities
Values are in thousands
Athletic Scholarships of $6,456,000 were shifted to General Fund in FY12
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Breakdown of Designated Fund
VP Fin-Admin , 6,884
VP Research, 7,905
Provost , 1,135
Central Budgets, 355
Voinovich School, 706
University College,
365
Student Affairs ,
2,189
International
Studies , 2,195
Library, 265
Other, 1,233
Health Sciences and
Professions, 2,440
WOUB , 315
Fine Arts , 1,081
OPIE, 185
Engineering, 1,749
Info Tech, 49
Enroll Serv, 42
President , 22
Arts & Sciences, 7,024
Education and Human Services,
2,695
Communication, 959
Values are in thousands
Business , 5,638
The Designated Fund is revenue that is “earned by” or “belongs to” specific units outside normal
tuition and subsidy. For academic units this is typically a share of tuition for special programs or offcampus graduate programs. Under Research this is the Indirect Cost Recovery revenue from grants.
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For others it is revenue from fees charged for specific services or to outside entities.
Expenditure Areas - Breakdown
FY11 Actual Expenditure
Rest,
110,340,536 ,
30%
Faculty-Staff,
172,054,298 ,
47%
Everything
Else,
111,741,331 ,
30%
People,
261,548,650 ,
70%
The “People” slice includes all
faculty and staff, student
employees and associated benefits
Benefits,
60,576,455 ,
16%
Other People,
25,564,891 ,
7%
The “Other People” slice includes
Fellowships, Honoraria,
Professional Fees and Student
Workers
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Expenditure Areas - Breakdown
FY11 Actual Expenditure
Remaining,
55,829,415 ,
16%
Scholarships,
54,511,121 ,
15%
Benefits,
63,564,240 ,
18%
Administrators,
46,043,151 ,
13%
Classified,
29,732,148 , 8%
Other Payroll,
17,936,372 , 5%
Graduate
Students,
12,666,693 , 3%
• “People” costs broken down by type of employee
• “Everything Else” divided into Scholarships and the
rest
• “Other payroll” includes mostly professional fees,
student workers, and honoraria/fellowships
Faculty,
78,939,355 ,
22%
Fee
Waivers,
6,148,551 ,
10%
Medical,
28,309,639 ,
48%
Retirement,
22,047,529 ,
38%
Workers
Comp,
2,089,670 ,
4%
• Total medical spending is actually around $31M
but employee premiums pay about $5M of that
• This is only the Athens portion of health care. The
total health care budget also includes COM and
UORC employees
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Key Budget Assumptions
•
•
Enrollment
Tuition and Fee Rates
–
–
–
–
•
•
Instructional Fee (Undergraduate and Graduate)
Non-Resident Fee (Undergraduate and Graduate)
General Fee
Housing and Dining Rates
State Subsidy
Compensation
–
Salary Increases
•
•
•
•
Faculty (Tenure Track and Non Tenure Track)
Administrators
Classified (Hourly)
Graduate Stipends
– Health Care
– Other Benefits
•
•
•
•
Utilities
Scholarships / Graduate Fee Waivers
Debt
Strategic Investments
These will be the major topics for
BPC over the coming year
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Glossary
•
•
•
•
•
•
•
•
•
•
•
Fund - An income source established for the purpose of carrying on specific activities or objectives, in
accordance with special regulations, restrictions or limitations.
Current Funds - Those funds that are earned and expended in the current fiscal year. There are also “noncurrent” funds such as carry-forward, internal loans, and plant funds. Plant funds support capital projects.
Restricted Funds - Funds whose use has been restricted by an external agency or individual. These funds
are limited to support specific purposes and/or units. Examples include certain research awards and gifts.
Unrestricted Funds - Refers to funds that have no external limitations on their use. Examples of
unrestricted funds include auxiliary funds and general funds.
Auxiliary Funds - Funds that exist to furnish goods or services to members of the campus community –
examples include residence halls, food services, airport, parking, Intercollegiate Athletics.
General Funds - Unrestricted funds that support instruction, administrative, and physical plant
expenditures. Includes General Program, General Fee, and Designated Funds.
General Program: Often referred to as the “General Fund,” are funds collected centrally, pooled, and
allocated by the budget process. The primary revenue sources are instructional fees and unrestricted State
support – the State Share of Instruction (SSI).
General Fee: The General Fee is restricted funding for non-instructional student services. The fee is
charged to every student who is enrolled in at least one class, and is used to promote the student’s
emotional and physical well-being, as well as their cultural and social development outside of formal
instructional programs, most specifically through student services and student activities.
Designated Fund: Consist of revenue earned from activities conducted within a single department or unit.
It is available for unrestricted use by the department.
Budget - The annual plan for the expenditure of estimated resources to support the University’s priorities
and operations.
Operating Budget - Detailed projection of all estimated income and expenses based on forecasted revenue
during a given period (usually one year) to support the operations of the university, including instruction,
scholarships and financial aid, and administrative activities.
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Glossary
•
•
•
•
•
•
•
•
•
•
•
•
Fiscal Year - The University’s fiscal year begins on July 1 and ends on June 30 of the following calendar year.
Capital Budget - Budget/plan for capital assets and infrastructure such as facilities, renovation, information
technology, and certain equipment. Appropriations from the state of Ohio are the primary source.
Revenue - Inflow of funds from sales, services, fees, gifts, or other external sources, including the state of
Ohio and tuition.
Expenditure – The use of funds to pay for activities related to the operation of the university
Base Budget – Represents resources that are consistent and reasonably anticipated to continue from year
to year. For example, salaries for permanent positions are expected to be base funded.
One-time Funds - Resources that cannot be anticipated on a long-term or consistent basis and therefore
should not be allocated to support ongoing expenses.
Carry-forward - Funds that are not expended during the course of a fiscal year are “carried forward”
typically in the form of segregated accounts within each unit’s budget.
Internal Transfers - Represents financial activity between units within the university for services rendered.
Tuition Caps - The Ohio General Assembly has authority to establish limits on increases to the combination
of instructional and general fees. Typically applied to the tuitions assessed to undergraduate residents.
The State Share of Instruction (SSI) - Unrestricted funding that supports a portion of instructional and
administrative costs incurred by campuses. Uses an outcome‐based funding model based the following
outcomes: course and degree completion; retention of financially disadvantaged students; promotion of
instruction in science, technology, engineering, mathematics, and medicine (STEM2).
Transfers In - Resources transferred INTO one fund or unit FROM another fund or unit within the university.
For example, the Housing transfers funds INTO the facilities budget to support maintenance of dorms. The
facilities budget would show this as a Transfer In
Transfers Out – Resources transferred FROM one fund or unit to another fund or unit within the university.
For example, the same transfer described above would show up in the Housing budget as a Transfer Out
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