Transcript Mission • Our mission is to utilize multimedia to support the college’s marketing and communications initiatives, particularly in enhancing the college’s reputation and.

Mission
• Our mission is to utilize multimedia to support the college’s marketing
and communications initiatives, particularly in enhancing the college’s
reputation and in supporting fundraising efforts.
Vision
• Our vision is to allow IMC to expand their opportunities to spread
the Berea message over a wider customer base and increase the
circle of influence.
Charter
1.
Mission – Our mission is to utilize multimedia to support the college’s marketing and
communications initiatives, particularly in enhancing the college’s reputation and in supporting
fundraising efforts.
2.
Burning Platform – IMC is to properly photograph and video record events and subsequently
edit/archive all records for communication and marketing as efficiently and with the highest
degree of quality possible.
3.
Process Description – When receiving an assignment, IMC must begin production by adhering
to a standardized pre-production, production, and post-production workflow that guides the
proper completion of assignments.
4.
Problem Statement – A lack of workflow inhibits the IMC crew from properly complete
assignments including preparation for assignments, fulfilling assignments, and proper
archiving/sharing of finished products.
5.
Sponsor – Derrick Singleton
6.
Process Owner – Jay Buckner
7.
Team Lead – Jay Buckner
8.
Facilitator – Richard Smith, Logan Gardner
9.
Team – Anna Joines/Skaggs, Shaniquewa Smith, Micah Yates, Jesse Anderson, Clay Wilburn,
Amos Izerimana, Euginiu Prodan, Felicia Johnson, Caleb Coffey, Murtaza Sharifi Logan Gardner,
Erin Powers, Jonathon Taylor
SIPOC
Suppliers
Inputs
Process
Outputs
Customers
BC Student
Labor
BC IMC staff
Requests
Development
Planning
Media
Relations
Potential
marketing
concepts
Faculty
Staff
Students
Schedule
requests
Photo or video for
customer
Plan Job
Labor hours met
Conduct session
Store & edit
Produce and
share customer
deliverable
Archived historical
images and video
Development
Faculty
Staff
Students
Hi-Level Process Map
Receive job
request
Schedule
event
Gather
equipment
Set
equipment
at site
Edit, store,
and supply
photographs
and video
Return
equipment
to storage
area
Take down
equipment
Conduct
session
Internal
SWOT Analysis
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Enthusiastic leadership.
High percentage of returning labor
students.
High demand for services.
Quality equipment.
Management expertise in media arts
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Limited storage space.
Storage areas are not defined by function.
Current storage not designed to be efficient.
Lack of Standardized Workflows
Strengths
Opportunities
External
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5S the photography and storage areas to
utilize the existing storage space for the
best purpose.
Remove clutter.
Establish easily understood standard work.
Educate the staff on 5S and LEAN
fundamentals.
Opportunities to spread 5S across entire
IMC department.
Opportunity to use office 5S.
Weaknesses
Threats
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Demand could be greater than capacity.
Service could be outsourced.
Technology becomes too expensive.
Outgrow their space.
Shortage of labor.
Gap Analysis
Opportunities and Priorities
• Lack of space and organization within the IMC studio
– Develop proper organization within the studio using 5S.
• Sort
• Shine
• Set in order
– Develop standard work that allows the IMC students and IMC staff to be
able to find, use, and return tools quickly and to the proper location.
• Standardize
• Visual Work Instructions
• Sustain
• Photography Studio Area
• Video Editing Area
Before and After
Picture of Storage Space with Labels
Picture of Standard Work
Picture of Audit
Report Out Notes
• Sorting process eliminated obsolete equipment.
• Standard work encouraged students to take more responsibility
within the workplace.
• Students took pride in their workplace because of the cleanliness
and organization.
• Quality of student labor improved.
• Safety improved because clutter was removed.
• Organizations brought efficiency in gathering and returning
equipment.
• Production efficiency improved due to standardized workflow.
Team Picture