Civil registration system and its use for vital statistics Workshop on the Improvement of Civil Registration and Vital Statistics in the SADC Region,
Download ReportTranscript Civil registration system and its use for vital statistics Workshop on the Improvement of Civil Registration and Vital Statistics in the SADC Region,
Civil registration system and its use for vital statistics
Workshop on the Improvement of Civil Registration and Vital Statistics in the SADC Region, Blantyre, Malawi, 1 – 5 December 2008
Presentation plan
1. Civil registration systems and vital statistics systems 2. Recommended items in the statistical report 3. Tabulations and Calculation of fertility and mortality rates using civil registration data Workshop on the Improvement of Civil Registration and Vital Statistics in the SADC Region, Blantyre, Malawi, 1 – 5 December 2008
Civil registration systems Continuous, permanent, compulsory, universal recording of the occurrence and characteristics of vital events in accordance with the legal requirements in each country Workshop on the Improvement of Civil Registration and Vital Statistics in the SADC Region, Blantyre, Malawi, 1 – 5 December 2008
Civil registration system Hospital Local registration office
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Midwife, father, mother, other Central office (national level) Workshop on the Improvement of Civil Registration and Vital Statistics in the SADC Region, Blantyre, Malawi, 1 – 5 December 2008
Vital events in a civil registration system United Nations recommended events to be registered:
Live birth
Annulment
Death
Fœtal death
Judicial separation
Adoption
Marriage
Legitimation
Divorce
Recognition Workshop on the Improvement of Civil Registration and Vital Statistics in the SADC Region, Blantyre, Malawi, 1 – 5 December 2008
Civil registration system: Functions
Legal: vital records are the legal proof of the occurrence of the event
Administrative: vital records are used to assist other agencies to accomplish their respective purposes
Statistical: vital records are the best source of continuous statistics given the universal coverage of civil registration, and it is not subject to memory lapses and sampling errors Workshop on the Improvement of Civil Registration and Vital Statistics in the SADC Region, Blantyre, Malawi, 1 – 5 December 2008
Vital statistics system
It collects information by civil registration or enumeration on the frequency of occurrence of specified and defined vital events as well as relevant characteristics of the events themselves and of the persons concerned
The production of vital statistics covers all the steps from the data collection up to their dissemination: collection, compilation, processing, analysis, evaluation, presentation and dissemination of data in statistical forms Workshop on the Improvement of Civil Registration and Vital Statistics in the SADC Region, Blantyre, Malawi, 1 – 5 December 2008
Fertility and mortality statistics obtained from civil registration data
Registration forms Vital record Statistical report - Component of the register - Needs to be preserved in a formal and permanent way - Checked and transmitted to the institutions responsible for vital statistics In some countries and for certain events, the same form is used as:
Legal document
Medical certificate Statistical report Thus, the same document is used as proof of the occurrence of the event, as the vital record and statistical report Workshop on the Improvement of Civil Registration and Vital Statistics in the SADC Region, Blantyre, Malawi, 1 – 5 December 2008
Recommended items in the statistical report for the calculation of fertility statistics (cont.)
Characteristics of the child
Sex
Birth weight
Characteristics of the parents
Date of birth of the mother/age
Marital status of the mother,
Date of actual marriage of the mother, Educational attainment, Gestational age, Workshop on the Improvement of Civil Registration and Vital Statistics in the SADC Region, Blantyre, Malawi, 1 – 5 December 2008
Recommended items in the statistical report for the calculation of fertility statistics (cont.)
Characteristics of the parents (cont.):
Number of children born alive to mother during her entire lifetime,
Number of children born alive to mother during her entire lifetime and still living,
Fœtal deaths to mother during her entire lifetime, Date of last previous live birth (or interval since last previous live birth) Survival of last live birth Usual residence of mother Date of birth (age) of father Workshop on the Improvement of Civil Registration and Vital Statistics in the SADC Region, Blantyre, Malawi, 1 – 5 December 2008
Recommended items in the statistical report for live births
Birth record and/or birth statistical report
Characteristics of the event:
Date of occurrence and registration
Difference between the two -> delays
Place of occurrence
Tabulate for urban/rural or small admin. Subdivisions -> medical facilities Place of registration
Follow back for clarification Assess local registration work load Obtain optimal geographic distribution of registration points Workshop on the Improvement of Civil Registration and Vital Statistics in the SADC Region, Blantyre, Malawi, 1 – 5 December 2008
Recommended items in the statistical report for live births (cont.)
Birth record and/or birth statistical report
Characteristics of the event (cont.):
Type of births (single, twin, …):
Record for both live-born infant and dead born foetus Attendant at birth
Physician, nurse, nurse-midwife, midwife, other paramedical personnel, lay person, or not stated.
Workshop on the Improvement of Civil Registration and Vital Statistics in the SADC Region, Blantyre, Malawi, 1 – 5 December 2008
Recommended items in the statistical report for deaths
Death record and/or death statistical report
Characteristics of the event
Date and place of occurrence, Date and place of registration, Underlying cause of death, Certifier
Characteristics of the deceased
Date of birth (age), Usual place of residence (of mother if infant death), Sex, Marital status Workshop on the Improvement of Civil Registration and Vital Statistics in the SADC Region, Blantyre, Malawi, 1 – 5 December 2008
Tabulation programme for fertility and mortality data
Tables providing required data for the study of levels and trends and geographic differences Specifying data quality Minimal list of tabulations:
Principles and recommendations for a vital statistics system, rev. 2 (UN – 2001) p.105
Workshop on the Improvement of Civil Registration and Vital Statistics in the SADC Region, Blantyre, Malawi, 1 – 5 December 2008
Calculation of fertility and mortality rates On the basis of registration data Step 1: Numerator from civil registration data Step 2: Denominator (population at risk) by using data from censuses or sample surveys or population registers
Need for adopting the same definitions in civil registration, censuses and surveys. E.g. definition of place of usual residence; geographic areas
Need for tabulating events by place of usual residence
Need for reconciling the time reference between civil registration and source used for the denominator Workshop on the Improvement of Civil Registration and Vital Statistics in the SADC Region, Blantyre, Malawi, 1 – 5 December 2008
Use of civil registration for vital statistics – points to retain 1.
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Use of civil registration data, even if incomplete Use several sources for vital statistics: To evaluate the quality of statistics To complement the information Need for same definitions …, collaboration among agencies responsible for sources used Use vital records/statistical reports that are informative and transmit them to the NSOs Disseminate the data
Workshop on the Improvement of Civil Registration and Vital Statistics in the SADC Region, Blantyre, Malawi, 1 – 5 December 2008
THANK YOU!
Workshop on the Improvement of Civil Registration and Vital Statistics in the SADC Region, Blantyre, Malawi, 1 – 5 December 2008